Instituto Universitario del Centro de México

INSTITUTO UNIVERSITARIO DEL CENTRO DE MÉXICO

UCEM PLANTEL HIDALGO
LICENCIATURA EN NEGOCIOS INTERNACIONALES
ANTONIO DE JESUS RUIZ LICEA
INGLES XII
DOCEAVO CUATRIMESTRE
DOCENTE: LEONEL HERNANDEZ ARANGO
GRUPO CY2NIN1121
CELAYA GUANAJUATO A 23 DE OCTUBRE DE 2020
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HOW TO WRITE A MEETING MINUTES

INTRODUCTION

In the following essay we will appreciate the importance of how to write meeting minutes.writing
the minutes can take time, and may seem like a minor task compared to getting on with the "real
work", but in fact not writing the minutes of meetings can be costly in terms of both time and
resources. If minutes are not taken, you will find that your colleagues have different memories of
the meeting than you do. They may also have different ideas about what was agreed upon. If
there are no minutes, then important tasks will be forgotten or not accomplished on schedule

Creating meeting minutes provides a written record of what was agreed at a meeting. Good
meeting minutes tell people what was decided and what they need to achieve and by what date.
When meeting minutes are received it jogs memories about tasks that people need to do. If a
task is not performed then you can refer back to the meeting minutes and follow up on it. Without
meeting minutes, you have no recourse if an action was not carried out. In the worst case, if
meeting minutes are not written you may end up having to repeat the meeting.

In some instances, meeting minutes may be required for legal reasons. An example of this is
where local bylaws require it for certain types of organizations. Also, they may be required for
disciplinary meetings with employees. Getting into the habit of taking meeting minutes is good
practice.

What needs to be included?

When you are writing meeting minutes you need to include different kinds of information. You
should include the reason for the meeting, what it was about and where and when it was held. It
is important to include a list of the attendees – both their first and last names. If you are not sure,
you need to ask to make sure that you get the names right, otherwise your meeting minutes may
be a source of irritation for attendees. If someone did not attend but it was important that they did,
this should be included. For example, sometimes decisions cannot be made without a particular
person being present.

Included in your minutes

 What was achieved during the meeting.

 Decisions that were made at the meeting. Your minutes will serve as a written record that
these decisions were made.
 Any actions that were agreed. In this case you should include the action itself, who it was
assigned to, and the date it should be completed by.

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 Finally, if a follow-up meeting was agreed on, this should be mentioned.

 How can MeetingKing help?

MeetingKing offers a lot of features that can help improve your minute taking, including:

 Ability to take notes and assign tasks in one application

 Bullet style recording
 One-click minutes at end of meeting
 One central up-to-date document (minutes won’t get lost in inbox or on server)
 Easy access for all participants to provide updates and comments
 Platform to deliver materials for assigned tasks
 Tasks linking between meetings
 One place for all attachments
 The agenda serves as template for minutes
 Serves as a basis for the notes and minutes during the meeting
 Invitees are NOT required to have a MeetingKing account

CONCLUSION

When you are writing meeting minutes you need to include different kinds of information. You
should include the reason for the meeting, what it was about and where and when it was held. It
is important to include a list of the attendees – both their first and last names. If you are not sure,
you need to ask to make sure that you get the names right, otherwise your meeting minutes may
be a source of irritation for attendees. If someone did not attend but it was important that they did,
this should be included. For example, sometimes decisions cannot be made without a particular
person being present.

REFERENCES

https://www.redalyc.org/pdf/5039/503954318007_2.pdf

https://www.redalyc.org/pdf/780/78029646004.pdf

https://www.wildapricot.com/articles/how-to-write-meeting-minutes

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ATENTAMENTE

Antonio De Jesús Ruiz Licea.