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Step2: Document uploading process in NextStep portal for BGC verification

Considering the current situation, if a scanner is not available, we request you to use a mobile scanner for getting a clear image of your
documents. All documents must be clear, and the borders of the document must be clearly cut out to show only the document.

Note: This Documents and details are only valid, if you received it directly through TCS HR or Xplore support.

Through this email, we are requesting you to immediately start the document upload process for initiating your Background check (BGC), Please
ignore if it is already initiated and submitted.

Few updates about certain changes in the Document upload process as below.

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Note: 1) Please upload Set1 and Set2 documents should be submit once you accepted Offer letter/Joining letter.
Note: 2) Set3 documents options will work only till 15 days prior to the joining date, after onwards all the documents are
mandatory for Document Submission
Note: 3) You will get the option to upload remaining document only after the approval of prior documents.

Uploading instruction for BGC documents

Document Name Comments Interim/Final Approval
Mandatory for Interim
X Grade Mark Sheet
Mandatory document Approval
Mandatory for Interim
X Certificate
Mandatory if the University provides separate Marksheet and Certificate Approval
Mandatory Document (Applicable if not a Diploma candidate) You must upload Mandatory for Interim
XII Grade Mark Sheet
improvement mark sheet also with this if there is any. Approval
Mandatory if the University provides separate Marksheet and Certificate (Applicable if Mandatory for Interim
XII Certificate
not a Diploma candidate) Approval
Mandatory for Interim
All Mark sheets for Diploma
Applicable for Diploma Candidates, Individual mark sheets or consolidated mark sheet Approval
Mandatory for Interim
Diploma course completion
Applicable for Diploma Candidates. Preferable document is the Diploma certificate Approval
Available Marksheets can be
submitted for Interim
1) Please upload Individual Marksheets for each semester till which results have Approval. Pending
All Available Mark Sheets of been published. (If UG is your highest qualification) documents that become
Undergraduate Study 2) If you have only online copy to upload (web-copy) it should be attested by available before Joining can
Principal, Director, or controller of examinations or TPO. be uploaded once available
3) Please note that if you are a post graduate candidate, all marksheets of and it is mandatory to final
the undergraduate course are mandatory for Interim Approval approval
1) Course Completion Certificate or Bonafide letter is mandatory to submit Mandatory for Final Approval
(CC/Bonafide should be prepared in below format, and it is specified at the end
UG Course Completion of this document)
Certificate/Bonafide letter 2) You must attach Joining letter addendum with Course completion/Bonafide
letter if you did not upload all the mark sheets in BGC portal (If your highest
qualification is UG)

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Available Marksheets can be

submitted for Interim
All Available Mark Sheets for Approval. Pending
documents that become
Post Graduate Study (if
1) Please upload Individual Marksheets for each semester till which results have available before Joining can
applicable)
been published. (If PG is your highest qualification) be uploaded once available
2) If you have only online copy to upload (web-copy) it should be attested by and it is mandatory to final
Principal, Director, or controller of examinations or TPO. approval
1) Course Completion Certificate or Bonafide letter is mandatory to submit
PG Course Completion (CC/Bonafide should be prepared in below format, and it is specified at the end Mandatory for Final Approval
of this document)
Certificate
2) You must attach Joining letter addendum with Course completion/Bonafide
(if applicable)
letter if you did not upload all the mark sheets in BGC portal (If your highest
qualification is UG)
1) Please check your Name in your birth certificate if it is not in English/incorrect Mandatory for Interim
you must upload 10th Certificate or your passport coy Approval
2) If you have any issues and if you can’t submit birth certificate or 10th Certificate
Birth Certificate
or Passport copy, you must submit birth affidavit and it should be in Rs 100
stamp paper (There is format available for affidavit you can go to Notary and
get it in there format)
Mandatory for Interim
PAN Card PAN card is Mandatory so submit (Please note that PAN Acknowledgement is Not Approval
Enough)
If passport is not available. At-least Passport application acknowledgement is to be Mandatory for Interim
Passport
uploaded mandatorily Approval
Mandatory for Interim
Aadhar Card
Mandatory (Nepal Candidates cans submit Nepal passport instead of Aadhar card) Approval
1) Mandatory Document If you have any work Experience. (Please note that this Mandatory for Interim
Experience letters (If
is a very important document if you have any experience prior to joining TCSL) Approval
applicable)
2) Experience letter or Resignation acceptance letter is required to submit

Documents to be prepared and uploaded after getting Joining Letter

1) To be made as per format provided by TCS.To be prepared only after Mandatory for Final Approval
No Criminal Affidavit (NCA)
getting Joining letter and uploaded atleast 15 days before Joining date

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To be made as per format provided by TCS. To be prepared only after getting Mandatory for Final Approval
Medical Certificate
Joining letter and uploaded atleast 15 days before Joining date
At least Receipt of First Step to be uploaded for Document Verification and Mandatory for Final Approval
NSR E-Card
the original to be produced on Day of Joining

Documents that are to be made if the mandatory documents are not available

Document Name Comments

Birth Affidavit To be made only if the Original Birth Certificate content (including name) is not in English or if your name is not
mentioned in the original birth certificate. To be made on Stamp paper of value Rs 100 in English format
provided by Notary
GAP Affidavit To be made for any gap more than 6 months. To be made on Stamp paper of value Rs 100 in English format
provided by Notary
Any other affidavit (if If applicable, To be made on Stamp paper of value Rs 100 in English format provided by Notary
applicable)
Optional Documents

Voter ID Optional Document

Driving License Optional Document
Bank Passbook Optional Document
Ration Card Optional Document
Additional Certification (Technical or Foreign Language) If Available
The below mentioned mandatory details to be included in the Course completion certificate or Bonafide letter if you do not have the
Provisional certificate

Proof of Course Completion

For Exams Completed candidates:

Course Completion Certificate/ Bonafide letter (from Principal/Director, Controller of Examinations or Head of Placement Office - TPO) should
be submitted by those candidates’ who have attempted all exams and are awaiting the results
Course Completion Certificate should contain:
1. The name and roll number of the candidate.
2. That all exams (including Viva, Labs, Supplementary/Pending backlogs) have been attempted
3. Percentage or CGPA till whichever semester the results have been declared

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4. Expected approx. date of result publication of all pending results

5. All backlog details to be mentioned (If result pending)

Important: A filled up and signed addendum (provided along with the welcome mail) should be merged and submitted along with the above
Course Completion certificate, if all marksheets, including the 8th semester, are not uploaded

For Exams Pending candidates:

You need to reschedule your date of joining if exams/practical’s/viva pending.

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