Executive Administrative Assistant

LOCATION: Hauppauge, NY

PURPOSE:
The Executive Administrative Assistant provides high-level administrative support to the
Chief Executive Officer, Senior Operations Leaders and HR Business Partner.

ESSENTIAL FUNCTIONS:
OFFICE SUPPORT
• Arrange meetings and appointments and provide reminders
• Manages corporate credit card and reporting
• Assists staff in preparation, printing, and distribution of agendas and other various
projects
• Reserves and coordinates travel itineraries including accommodations for flight, hotel,
car, and conference registration
• Prepares and submits expense reports through Concur as well as train new users
• Monitors projects and goals progress
• Assists with other administrative tasks as requested
ADMINISTRATIVE
• Organizes, plans and maintains in-office calendar, daily task list and contacts for CEO
by communicating on a regular basis
• Coordinates and schedules meetings, conferences and other events for the CEO
• Handles general administrative duties including filing, typing, faxing, copying,
scanning, electronic filing and mailing
• Delivers contracts and collect executed copies
• Answers telephones and inquiries
• Assist HR with any administrative needs – including applicant management, on-
boarding, etc
MEETINGS & PRESENTATIONS
• Assists in the preparation of presentations
• Attends meetings for the purpose of taking meeting minutes and follow up on key
take away from the meetings

May perform other duties as required and assigned.

WORKING RELATIONSHIPS & CONTACTS
• Frequent contact with vendors regarding their payment methods and vendor profiles
• Occasional contact with management on Concur processes and corporate cards

KNOWLEDGE/SKILLS/ABILITIES:
• Basic knowledge of finance industry
• Ability to multi-task while maintaining careful attention to detail
• Ability to work effectively both individually and within a team environment
• Ability to handle a large of amount of confidential information and maintain
confidentiality
• Ability to work with a sense of urgency to meet deadlines and address competing
priorities
• Proficient skills with Microsoft Office software including Word, Excel, PowerPoint and
Outlook
• Effective written, listening and verbal communication skills
• Effective problem solving and organizational skills

EDUCATION:*
• Minimum of a High School Diploma or GED required
• Bachelor's degree preferred

EXPERIENCE:*
• Minimum of three years administrative or clerical experience required
• Experience as an HR assistant or relevant human resources/administrative position
desired
*Equivalent education and experience will be considered

CONFORMANCE STATEMENT:
The statements in this document are intended to describe the general nature and level
of work being performed by individuals assigned to this job. They are not intended to
be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities required
of individuals so classified. Reasonable accommodations may be made to enable
individuals with disabilities to perform essential job duties and responsibilities.

WORKING CONDITIONS/EQUIPMENT/SAFETY:
Normally works in a general office environment with the use of computer, printer,
telephone, copier, fax, and calculator. Lighting and temperature are adequate and there
are no hazardous or unpleasant conditions caused by noise, dust, etc.

If interested please online directly on: http://www.nstar-financial.com/