COMPETENCY-BASED LEARNING MATERIALS

Sector: TOURISM

Qualification Title: EVENTS MANAGEMENT SERVICES NC III

Unit of Competency: DEVELOP AN EVENT CONCEPT

Module Title: DEVELOPING AN EVENT CONCEPT

TALAIRON NATIONAL HIGH SCHOOL

P-4 Talairon, Oroquieta City
 HOW TO USE THIS COMPETENCY-BASED LEARNING MATERIAL

Welcome to the module- Developing an Event Concept. This module

contains training materials and activities for you to complete.

The unit of competency “Develop an event concept" contains the knowledge,

skills and attitudes required for Events Management Services NC III course. It is
one of the specialized modules at National Certificate III (NC III) level.

You are required to go through a series of learning activities in order to

complete each learning outcome of the module. In each learning outcome there are
Information Sheets and Resource Sheets (Reference Materials for further reading
to help you better understand the required activities). Follow these activities on
your own and answer the self-check at the end of each learning outcome. You may
remove a blank answer sheet at the end of each module (or get one from your
facilitator/trainer for assistance.

Recognition of Prior Learning (RPL)

You may already have some or most of the knowledge and skills covered in this
module because you have:

⮚ been working for someone

⮚ already completed training in this area

If you can demonstrate to your trainer that you are competent in a particular
skill or skills, talk to him/her about having them formally recognized so you don’t
have to do the same training again. If you have qualifications or Certificates of
Competency from previous trainings, show them to your trainer. If the skills you
acquired are still current and relevant to the unit/s of competency they may become
part of the evidence you can present for RPL. If you are not sure about the currency
of your skills, discuss this with your trainer.

This module was prepared to help you achieve the required competency, in
Developing an Event Concept. This will be the source of information for you to
acquire knowledge and skills in this particular trade independently and at your own
pace, with minimum supervision or help from your instructor.

⮚ Talk to your trainer and agree on how you will both organize the training
under this module. Read through the module carefully. It is divided into
sections that cover all the skills and knowledge you need to successfully
complete.
⮚ Work through all information and complete the activities in each section.
Read the information sheets and complete the self-checks provided in this
module.
⮚ Most probably your trainer will also be your supervisor or manager. He/
She is there to support you and show you the correct way to do things.
Ask for help.

⮚ Your trainer will tell you about the important things you need to consider
when you are completing the activities and it is important that you listen
and take notes.

⮚ You will be given plenty of opportunities to ask questions and practice on

the job. Make sure you practice your new skills during regular work shifts.
This way you will improve both your speed and memory and also your
confidence.

⮚ Talk to more experienced work mates and ask for their guidance.

⮚ Use self-check questions at the end of each section to test your own
progress.

⮚ When you are ready, ask your trainer to watch you perform the activities
outlined in this module.

⮚ As you work through the activities, ask for written feedback on your
progress. Your trainer keeps feedback/pre-assessment reports for this
reason. When you have completed this learning material and feel confident
that you have had sufficient knowledge and skills, your trainer will arrange
an appointment with a registered assessor to assess you. The results of
the assessment will be recorded in your Competency Achievement Record.
 Events Management Services NC III
COMPETENCY-BASED LEARNING MATERIALS
List of Competencies

EVENT PLANNING SERVICES

No. Unit of Competency Module Title Code

TRS342315
Plan and develop event Planning and developing
1.
proposal or bid event proposal or bid
TRS342316
Develop an event Developing an event
2.
concept concept
TRS342317
Develop an event Developing an event
3.
program program
TRS342318
Select event venue and Selecting event venue
4.
site and site
TRS342319
Develop and update Developing and
5. event industry updating event industry
knowledge knowledge

ON-SITE EVENT MANAGEMENT SERVICES

No. Unit of Competency Module Title Code

Provide on-site event Providing on-site event

1. TRS342320
management services management services

Manage contractors for Managing contractors

2. TRS342321
indoor events for indoor events

Develop and update Developing and

3. knowledge on protocol updating knowledge on TRS342322
protocol
 MODULE CONTENT

UNIT OF COMPETENCY: Develop an event concept.

MODULE TITLE: Developing an event concept.

MODULE DESCRIPTOR: This module covers the knowledge, skills,

behavior and motivations required to develop the overall concept, theme and
format for a major event comprising multiple components. An event manager
would generally undertake this process at the commencement of the event
management cycle in consultation with the stakeholders, including
PR/advertising people. Sometimes the concept development phase is
undertaken as part of the bidding process.

NOMINAL DURATION: 8 hours

LEARNING OUTCOMES:
At the end of this module, you MUST be able to:
1. Identify overall event objectives and scope.
2. Establish event concept theme and format.

ASSESSMENT CRITERIA:
1. Overall event concept, theme and format are developed which reflect
key objectives and meet the needs of the potential audience.
2. Creative elements are incorporated into the event concept and theme.
3. Operational practicality and cohesiveness of the concept, theme and
format are verified through consultation and analysis.
4. Summary of key logistical requirements is developed based on the
overall concept, theme and format.
5. Accurate and complete information on the concept, theme, and format
are provided to all relevant stakeholders to facilitate timely and effective
planning and implementation.
6. Approval from relevant stakeholders is obtained prior to
implementation.
 LEARNING OUTCOME NO. 2

ESTABLISH EVENT CONCEPT THEME AND FORMAT

Contents:

1. Event concept, theme and format

2. Creative elements for the event concept and theme
3. Operational practicality and cohesiveness of the concept, theme and
format
4. Key logistical requirements
5. Accurate and Complete event concept, theme and format
6. Event Concept Presentation
Assessment Criteria

1. Overall event concept, theme and format are developed which reflect
key objectives and meet the needs of the potential audience
2. Creative elements are incorporated into the event concept and theme.
3. Operational practicality and cohesiveness of the concept, theme and
format are verified through consultation and analysis.
4. Summary of key logistical requirements is developed based on the
overall concept, theme and format.
5. Accurate and complete information on the concept, theme and format
is provided to all relevant stakeholders to facilitate timely and effective
planning and implementation.
6. Approval from stakeholders is obtained prior to implementation.
Conditions

The participants will have access to:

1. LCD Projector
2. Computer with internet connection
3. Microphone
4. Sample Event Concept Proposals
Assessment Method:

1. Written Test
2. Oral Questioning
3. Demonstration
 Learning Experiences

Learning Outcome No. 2

DEVELOP AN EVENT CONCEPT

Learning Activities Special Instructions

Read Information sheet 2.2-1
(Event concept, theme, and format)
Answer self-check 2.2-1
Accomplish Task Sheet 2.2-1
(Develop event concept, theme and
format based on the key objectives)
Read Information sheet 2.2-2
(Creative elements for the event
concept and theme)
Answer self-check 2.2-2
Accomplish Task Sheet 2.2-2
(Incorporate creative elements into
the event concept and theme)
Read Information sheet 2.2-3
(Operational Practicality and
Cohesiveness of the Event Concept,
Theme and Format)
Answer self-check 2.2-3
Accomplish Job Sheet 2.2-3
(analyze the operational practicality Performance Criteria Checklist 2.2-3
and cohesiveness of the concept,
theme and format)
Read Information Sheet 2.2-4 (Key
logistical requirements)
Answer self-check 2.2-4
Use information sheet 2.2-1 (Event
concept, theme, and format)
Compare answers with Answer Key
2.2.-1
Evaluate performance using
Performance Criteria Checklist 2.2-1
Use Information sheet 2.2-2 (Creative
elements for the event concept and
theme)
Compare answers with Answer Key
2.2-2
Evaluate performance using
Performance Criteria Checklist 2.2-2
Use Information sheet 2.2-3
(Operational Practicality and
Cohesiveness of the Event Concept,
Theme and Format)
Compare answers with Answer Key
2.2-3
Evaluate performance using
Use Information Sheet 2.2-4 (Key
logistical requirements)
Compare answers with Answer Key
2.2-4
Accomplish Task Sheet 2.2-4 Evaluate performance using
(develop a summary of key Performance Criteria Checklist 2.2-4
logistical requirements based on
the overall concept, theme and
format)
Accomplish Task Sheet 2.2-6 Evaluate performance using
(Present the proposed event Performance Criteria Checklist 2.2-6
concept)
 Information Sheet 2.2-1

EVENT CONCEPT, THEME AND FORMAT

Learning Objectives:
After reading this INFORMATION SHEET, YOU MUST be able to:
1. Explain why the overall event concept, theme and format should
reflect key objectives and meet the needs of the potential audience.
2. Describe the nature of an event concept, theme, and format.
3. Discuss how to develop the overall event concept, theme and format

Introduction
Previously, you were able to identify overall event objectives and scope
based on the information gathered from the prospective clients. The
objectives are then set and drafted. You were also able to learn how to
analyze the key information gathered in order to determine the event scope.
From there, the internal and external factors which may impact the event
were presented to you. In this module, you will be learning how to establish
the event concept, theme and format.

Why the Overall Concept, Theme and Format should reflect Key
Objectives
Before the conception of an event, the organizer and the client should
have agreed about the event’s key objectives. The success of an event
depends on how it was conceptualized, and how the concept was eventually
materialized. It is therefore significant that a planner must work slowly but
surely to ensure that every detail is carefully attended to. This can be done
by incorporating the ideas gathered during the interview with the prospects.
These are information where your concept should rely on.

What is an Event Concept?

An event concept refers to your plans or schemes for an event. By
definition, it refers to the event details and elements that make up the
practical aspects of the event itself. It is necessary in order to ensure that the
event will be happening the right way, the right cost and for the right reason.
What is an Event Theme?
The theme gives a particular setting or ambiance to the event.
Everything should be consistent with the key objectives and when it comes to
themed events, possibilities are endless. It should spread and exist in every
aspect of the event such as the following but are not limited to:
- Invitations
- Tickets
 - Uniforms
- Decors
- Welcome and entry signage
- The sign in book
- Seating cards
- Party gifts
Some of the most common examples of themes are the following but are
not limited to:
- Historical

- Geographical
- Cultural (Indian, Hawaiian, Mexican, etc.)

- Sporting-related
- Musical

- Entertainment
 - Artistic

- Food and Wine

When deciding the theme, you need to consider the range of suitable
venues available, the budget and other considerations. Here are guide
questions when choosing the event theme:
1. Will the venue fit in the chosen theme?
2. Can the venue provide a good ambiance for the event?
3. Are there enough funds to execute the chosen theme without
compromising the whole idea?

What is an Event Format?

As an event planner, you need to establish a connection between the
key objectives of the event and the event format or type. There are a number
of event types available so it is necessary to choose the best one. Event types
can actually be separated into corporate, private, or charity. Corporate events
focus on businesses and customers, whereas private events are more
recreational and charity events are for philanthropy.
 As a type of gathering, an event can be in the form of the following but
not limited to:
✓ A ceremony. An event can be in a form of a ceremony such as baptism
or marriage for example where the concept is more likely serious since
it involves rituals.

✓ A competition. An event may be in a form of a competition such as a

sports competition, song or dance competition and the likes.
Competitions are usually lively and colorful.

✓ A convention (meeting). An event may happen in a formal or corporate

setting such as a conference or business meetings, etc.
✓ A happening. An event may happen in a natural or an extraordinary
way. It could also be a performance or situation meant to be considered
as art. An example would be a flash mob or a concert.

✓ A festival. An event may also come in the form of a musical event that
is usually upbeat.

✓ A media event. An event is also considered as a happening that attracts

coverage by mass media
 ✓ A party. This is the most common type of event that include internal
business function or staff party

✓ A corporate or business function. A profit driven event meant to raise

awareness of a company's brand and/or products & services.

Developing the Overall Event Concept, Theme and Format

When developing an event concept, you have to consider the following
but are not limited to:
Event Format – Based on the information you obtained from the
customer; how do you envision the event? Is that a convention type, a
signature type, or a sporty type? There are numerous forms to choose from,
but the most essential thing is that they reflect the goals you specified before
to developing the event concept. Check the event's tone to see if it's official or
informal. When you've decided on a format, don't only rely on it. Examine how
the format was used in prior events and consider how you could improve on
it, or at the very least not use the same concept.
Event Purpose – The goal and the format should complement each
other. Because the organizer may choose a sporting event if the goal is to
display sports-related products. All components of the planning process
should be driven by the purpose. This is where all of the details are kept.
Consider the following scenario: we are planning a conference for financial
planners. This would be in the format of a conference. The goal of this, we
should add, is to enable the sharing of information so that each participant is
up to date on what's going on in the corporate world. So, if that's the case, it's
clear that we'll need a fairly normal meeting or convention facility.
Event Theme - This has implications for the concept that we must
develop. It should be connected to the event's objective, entirely compatible
with guests' demands, and, most importantly, consistent in every way. A
historical, cultural, geographical, or aesthetic theme can be used. Depending
on how you evaluate the event, the theme should be based on what you think
is best and what the customer expects.
Event Venue – What location will best suit the event's goals? As an
event planner, it's critical that you know exactly where to arrange an event
based on the client's preferences. Occasionally, the theme will propose a
location for the event. Whatever the setting, the most important thing is that
it aids you in achieving your goals. Aside from that, consider the following
factors while selecting a venue:

✓ accessibility
✓ location
✓ ambience
✓ seating capacity
✓ safety of attendees
✓ food and beverage facilities
✓ availability of other important supplies
✓ features like stage
✓ others that are necessary

Event Participants - You interviewed the prospect and learned who

the participants were during the first phase. It is critical that you as a
planner understand who they are in order to complement the event's theme.
If you know the majority of the guests will be professionals and the objective
of the gathering will be a business conference, the best concept will be a
formal type at a conference venue.
Event Budget – The amount of money the customer is willing to put
into the event is a crucial consideration while creating the event concept. If
the event is only for a day meeting, the budget may be lower because the main
aim is to share ideas about what's going on in their office, new products, and
competitor analysis, among other things. In this aspect, the concept will not
be appropriate for a three-day convention because it will necessitate a huge
expenditure. When it comes to budgeting for a wedding, however, it may be
necessary to start with an average number and work up to the maximum
amount that the couple-to-be is ready to spend. In any case, your concept will
be dependent on how much money is available to make the event a reality.
Event Timing – Another important aspect is the event's time, which is
determined by the client. If they have not provided information on this, it is
critical that you as a planner know exactly when to hold the event in terms of
details. For example, if the couple-to-be wants a beach wedding, late
afternoon is the best time. The reason for this is that it would be too hot for
the sponsors and other guests if you advised them to hold it between 11:00
a.m. and 2:00 p.m. Alternatively, 8:00 AM to 10:00 AM will do (although you
must consider whether the participants can be gathered around that time),
depending on how the beach appears as long as everyone's convenience is
taken into account. In other words, the timing of the event can be linked to
aspects that a planner must never overlook, such as the season, day of the
week, time of day, and duration of the event.
The people behind the event execution – No matter how amazing
your concept for a certain event is, it will never be effective without sufficient
attention is paid to who will man it and to whom this event will require
support. Remember that the most valuable asset in any firm is its human
resources. This is due to the fact that they will be in charge of mobilizing all
of the company's other resources. Similarly, a collaborative effort by all event
stakeholders is more crucial than anything else because they will be the ones
responsible for the event's success or failure.
 Self-Check 2.2-1

I. True or False: Read the following statements carefully. Write TRUE if

the statement is correct, otherwise, write FALSE.

_________ 1. Before the conception of an event, the organizer and the client
should have agreed about the event’s key objectives.
_________ 2. The event format should match the objectives you set prior to
conceptualization of the event concept.
_________ 3. When a format is finally chosen, just rely on it.
_________ 4. The purpose and the format should not go together.
_________ 5. The theme of the event should not be linked to the purpose of
the
Occasion.
_________ 6. The event theme can be historical, cultural, geographical or
artistic.
_________ 7. As an event planner know where to stage an event based on
your
own preference.
_________ 8. Sometimes, the theme suggests about where the venue should
be
best held.
_________ 9. Your concept will still rely on how much is the allotted budget
to
make the event possible.
_________ 10. In any organization, the most important asset is the human
resources.
II. Essay
1. Explain why the overall event concept, theme and format should reflect
key objectives and meet the needs of the potential audience.

2. Discuss how to develop the overall event concept, theme and format.
 ANSWER KEY 2.2-1
I. True or False
1. TRUE
2. TRUE
3. FALSE
4. FALSE
5. FALSE
6. TRUE
7. FALSE
8. TRUE
9. TRUE
10. TRUE

II. Essay
1. The key objectives gathered from the clients during a meeting or interview
should reflect the overall concept, theme and format of the event since this
is where everything should rely on. The success of an event depends on
how it was conceptualized, and how the concept was eventually
materialized. It is therefore significant that a planner must work slowly but
surely to ensure that every detail is carefully attended to

2. In order to develop the overall event concept, theme and format, the event
planner must first consider the event’s key objectives. In conceptualizing
the event, the format, purpose, theme, venue, participants, budget, timing,
and the people behind the event execution must be broadly considered.
 TASK SHEET 2.2-1
Title: Develop Event Concept, Theme and Format Based on the Key Objectives.

Performance Objective: Given the following supplies and materials, you

should be able to develop an event concept, theme and
format following the standard procedure.

Supplies/Materials :
- Event Concept Template
- Sample Event Concept Proposal

Equipment : Computer/laptop with internet connection

Steps/Procedure:
1. Read the given scenario and set of objectives:
Talairon National High School will hold its Senior High School Expo with
the following key objectives:
1. To showcase the skills and talents of the Senior High School students
under the ABM, HUMSS and TVL strand.
2. To attract prospect enrollees for Senior High School.
3. To raise funds for the purchase of drinking fountains.
2. Develop event concept, theme and format by completing the given
template
EVENT TITLE
EVENT TYPE &
DESCRIPTION
PURPOSE
THEME
PURPOSE
VENUE
PARTICIPANTS
ORGANIZERS/
PLANNERS

Assessment Method: Portfolio Evaluation and Oral Questioning

 Performance Criteria Checklist 2.2-1

CRITERIA
YES NO
Did the trainee…
1. Develop an overall event concept, theme, and
format reflecting the key objectives?
2. Develop an overall event concept, theme, and
format that meets the needs of the potential
audience?
 Information Sheet 2.2-2

CREATIVE ELEMENTS FOR THE EVENT CONCEPT AND THEME

Learning Objectives:
After reading this INFORMATION SHEET, YOU MUST be able to:
1. Identify the creative elements for the event concept and theme.

Introduction
Creativity is the most common denominator in event planning. No one sets
out to coordinate the “most uninspired meeting of all time.” Event planners want
to be remembered for integrating originality and imagination into their events.
Often times though there is a boundary to our creativity. It could be a limited
budget, or a conservative theme that leaves us wondering where we can sneak in
a dash of personality.
To help conquer situations like this, here are some of the nearly-infinite
event components where planners can add their creative touch. Next to each one,
you’ll see an example of how to invigorate these details beyond the standard fare.

Event Title
Your title is the first thing that sells prospective attendees on your event.
Standard Example: The 23rd Annual Black & White Ball
Creative Example: 23 Years in the Making… Tuxedos under Twilight

Invitations
This is another first impression element that should effectively market your event.
Standard Example: White card with plain text in a white envelope.
Creative Example: Bright envelope with image-rich postcards that describe the
occasion.
Venue
A special location can spark excitement weeks before the event takes place.
Standard Example: Hotel meeting room.
Creative Example: Restaurant or private suite at an arena or ballpark.

Catering
Every meeting and theme can be partnered with a unique food experience.
Standard Example: Grilled chicken with rice.
Creative Example: Chipotle BBQ pork loin served with mashed sweet potatoes.

Lighting
Lighting is one of the most basic elements of design, and it can be used in variety
of ways.
Standard Example: Spotlights on stage.
Creative Example: Colorful up lighting to illuminate walls and white linens.
Seating Arrangements
After registration, the next top concern for guests is where they will be seated.
Standard Example: Round tables of 8.
Creative Example: Crescent rounds of 6 to eliminate guests having their backs to
the stage.

Design Props
Props come in many different forms, from simple stage ferns to detailed scenery
motifs.
Standard Example: Backdrops and banners on the stage.
Creative Example: Themed inflatables set outside the room or venue entrance.

Staff
Greeters, servers, and registration staff can integrate the theme of your event into
their uniforms.
Standard Example: Monogrammed polo shirts and khakis.
Creative Examples: Sports uniforms, construction hats, or costumes.
Stage Design
The stage is the focal point throughout the event so keep it visible and engaging.
Standard Example: 8x12 rectangular stage centered on the wall.
Creative Example: Runway stage that extends into the audience for more
engagement.

Table Linens
Napkins by themselves have the capacity to become a visual design element.
Standard Example: White table linens with burgundy flat-folded napkins.
Creative Example: Floor-length table linens in a solid color with contrasting
napkins in a pyramid fold.

Chair Covers
Even the nicest banquet chairs look complacent at a large event.
Standard Example: White linen chair cover with bow tie.
Creative Example: Spandex stretch covers that match the table linens.
Guest Speakers
Speakers and their message represent the content of your event and thus are tied
closely to its success.
Standard Example: Vice President of Sales and Marketing.
Creative Example: Celebrity or outside presenter who can tie past success with
your company’s objectives.

Entertainment
Entertainers can perform before or after the content to add another unique
element to the occasion.
Standard Example: DJ or Jazz Trio.
Creative Examples: Recording artists or talented performers from an area school.

Centerpieces
Whatever sits in the center of each guest table will be viewed for hours. Don’t waste
opportunity!
Standard Example: Fresh cut flowers or potable plants that can be taken home by
guests.
Creative Examples: Ceramic artwork, picture collages or fiber optic centerpieces.

Table Cards
These are the signs placed at each table to identify the table number or guest
seating position.
Standard Example: Printed card stock.
Creative Example: Framed table numbers that match the décor of the table.
These are just some of the nooks and crannies where planners can add a creative
touch to events. The truth is that just about any facet of event production can be
customized in some manner. The easiest way to get inspired is to attend as many
industry conferences as you can, and network with other planners when possible.
 Self-Check 2.2-2

Identification: Identify the creative elements referred to in each of the

following statements.

_________ 1. This is the first thing that sells prospective attendees on your
event.
_________ 2. This refers to the special location can spark excitement weeks
before the event takes place.
_________ 3. It can come in many different forms, from simple stage ferns to
detailed scenery motifs.
_________ 4. It includes Greeters, servers, and registration staff can integrate
the theme of your event into their uniforms.
_________ 5. A creative example of this element is that recording artists or
talented performers from an area school.
_________ 6. These are the signs placed at each table to identify the table
number or guest seating position.
_________ 7. Their message represents the content of your event and thus
are
tied closely to its success.
_________ 8. It is the focal point throughout the event so keep it visible and
engaging.
_________ 9. After registration, this is the next top concern for guests.
_________ 10. It is one of the most basic elements of design, and it can be
used
in variety of ways.
 ANSWER KEY 2.2-2

1. Event Title
2. Venue
3. Design Props
4. Staff
5. Entertainment
6. Table Cards
7. Guest Speakers
8. Stage
9. Seating Arrangements
10. Lighting
 TASK SHEET 2.2-2
Title: Incorporate creative elements into the event concept and theme.

Performance Objective: Given the following supplies/materials, you should

be able to incorporate creative elements into the event
concept and theme following the standard procedure.

Supplies/Materials :
- Output in Task Sheet 2.2-1
- Sample Event Concept Proposal

Equipment : Computer/laptop with internet connection

Steps/Procedure:
1. Review your previous output in Task Sheet 2.2-1
2. Incorporate creative elements into the event concept and theme.

Assessment Method: Portfolio Evaluation and Oral Questioning

 Performance Criteria Checklist 2.2-2

CRITERIA
YES NO
Did the trainee…
1. Incorporate creative elements into the event
concept?
2. Incorporate creative elements into the event
concept theme?
3. Use creative elements instead of standard
elements?
 Information Sheet 2.2-3

OPERATIONAL PRACTICALITY AND COHESIVENESS OF THE CONCEPT,

THEME AND FORMAT
Learning Objectives:
After reading this INFORMATION SHEET, YOU MUST be able to:
1. Describe the practicality and cohesiveness of an event concept,
theme and format

Introduction
After creating your event concept, the next thing to do is to check
whether the concept will be feasible to the client, guests, and/ or expected
participants, or shall we say your target market. This chapter will enable you
to scrutinize the most important aspect in event planning, ensuring that the
event will attract crowds and make sure that the one is aware on the risks
that he or she may encounter along the way.

Feasibility of the Event Concept

Truly, as discussed in the previous chapter, developing the concept is not that
easy. Once you have it, in which was emphasized in chapter 6, the next thing
to do is to screen if it will be feasible, not only to the clients but to all
concerned. One thing that an event manager must remember is the possibility
of the event to go spectacularly wrong, then spectacularly right.

Suppose that the client is very strict on the perfectness of the event details,
the following will enable a manager to screen if it will be feasible:

1. The goodness of the idea- Was the idea good ( if not perfect) for the event?
Were all the details required by the client considered? Did you consider
coming up with another version should the first one not work?
2. The skills needed to run the event- with the details given and the
expectations set by client, are the skills of the event team fitted to successfully
run the event? Would the skills of the team translate what the client expected
to have in her most important day of her life?
3. The venue for the event- is the venue, if chosen by the client, if chosen by
the client, fitted to the concept developed? If chosen by the planner, is it
suitable for the client’s expectation? Is it accessible for the attendees? Are
there amenities or facilities that will support the team in providing excellent
service to the attendees? It is affordable?
4. The event’s attractiveness- is the event attractive for the attendees? Will it
give a good impression that will stick in the minds of the attendees? Or would
it be the other way around?
5. The flow of the event- is the flow of the event acceptable according to the
instructions of the client? Would the sequence not create a boring moment or
dead air? Is the host (emcee) confident to manage the flow of the event? Are
all aspects of the wedding ceremony considered?
6. The risks that might be encountered- most importantly, have you considered
the risk that may be encountered during the event? Have you considered the
following and provided a contingency plan should they happen:
• Crowd control
• Security of attendees as well as event team
• Weather
• Water breakdown
• Power interruption
• Food poisoning

These keys to the event success are very important that should be considered.
As these will be dependent on how the event team managed the event, the
result will always fall on the shoulders of the organization.

SWOT Analysis for the Event Concept

Strengths, weaknesses, threats, and opportunities, or simply called SWOT
analysis is very important for every event. In the concept that you have
developed, the following will also help you in ensuring that the event will be
successful.:

Strengths- this refers to what the team has in order to come up with a
successful event. The commitment of the team, their skills, knowledge and
attitude towards this are internal factors that the organization will be able to
make use so as to present a perfect event for the client.

Weaknesses- opposite of what strengths the team has, these are internal
weaknesses or shortcomings of the team that will become a big hindrance in
ensuring a successful event. The simple absence of most of the members of
the organization during event conceptualization is a weakness that should be
looked into to avoid inconvenience in the event proper. The inability to
understand instructions of the team members will also be a weakness of the
group.

Opportunities- these refer to the external aspects that may be of help to the
success of the event. For personalized events such as weddings, sponsors may
not be in common, however, the help of the family of the soon-to-be wed
couple will allow the organizer to come up with a perfect design and concept
since they better know their relatives than the team. For other events,
sponsorships are important that would help an event more exciting and
successful.

Threats- another external aspect that would ruin the perfectness of an event
are the threats such as poor crowd behavior and poor communication with
the suppliers.
 Self-Check 2.2-3

True or False: Read the following statements carefully. Write TRUE if the
statement is correct, otherwise, write FALSE.
_________ 1. The S in SWOT means Subject.
_________ 2. It is important to consider the risks that might be encountered
during the event.
_________ 3. Threats represent the opposite of the strengths.
_________ 4. The flow of the event must be acceptable according to the
instructions of the client.
_________ 5. The sequence of the event should create a boring moment or dead
air.
_________ 6. It is not necessary to consider all the details required by the client.
_________ 7. It is important to consider coming up with another version should
the first option not work
_________ 8. The skills of the event team must be fitted to successfully run the
event
_________ 9. If the concept is chosen by the planner, is need not be suitable
for the client’s expectation.
_________ 10. The venue must be accessible to all attendees.
 ANSWER KEY 2.2-3

1. TRUE
2. TRUE
3. FALSE
4. TRUE
5. FALSE
6. FALSE
7. TRUE
8. TRUE
9. FALSE
10. TRUE
 JOB SHEET 2.2-3
Title: Analyze the Operational Practicality and Cohesiveness of the Concept,
Theme and Format.

Performance Objective: Given the following supplies/materials, you should

be able to analyze the operational practicality and
cohesiveness of the concept, theme and format following
the standard procedure.

Supplies/Materials :
- Outputs in Task Sheet 2.2-1 and 2.2-2
- Checklist for event concept analysis
- SWOT Template
- Accomplished SWOT Template (Sample)
- Sample Event Concept Proposals
Equipment : Computer/laptop with internet connection

Steps/Procedure:
1. Review your previous output in Task Sheet 2.2-1 and 2.2-2
2. Analyze the operational practicality and cohesiveness of the concept,
theme and format by completing the following checklist:

YES NO
The goodness of the idea
1. Was the idea good ( if not perfect) for the event?
2. Were all the details required by the client considered?
3. Did you consider coming up with another version should the
first one not work?
The skills needed to run the event
1. With the details given and the expectations set by client, are
the skills of the event team fitted to successfully run the
event?
2. Would the skills of the team translate what the client
expected to have in her most important day of her life?
The venue for the event
1. Is the venue, if chosen by the client, fitted to the concept
developed? / If chosen by the planner, is it suitable for the
client’s expectation?
2. Is it accessible for the attendees?
3. Are there amenities or facilities that will support the team in
providing excellent service to the attendees?
4. It is affordable?
The event’s attractiveness
1. Is the event attractive for the attendees?
 2. Will it give a good impression that will stick in the minds of
the attendees? Or would it be the other way around?
The flow of the event
1. Is the flow of the event acceptable according to the
instructions of the client?
2. Would the sequence not create a boring moment or dead air?
3. Is the host (emcee) confident to manage the flow of the
event?
4. Are all aspects of the wedding ceremony considered?
The risks that might be encountered
Have you considered the risk that may be encountered during
the event?
Have you considered the following and provided a contingency plan should
they happen:
• Crowd control
• Security of attendees as well as event team
• Weather
• Water breakdown
• Power interruption
• Food poisoning

3. Based on the result of the above checklist, create a SWOT Analysis using
the following Template:
STRENGTHS WEAKNESSES

OPPORTUNITIES THREATS

Assessment Method: Portfolio Evaluation and Oral Questioning

 Performance Criteria Checklist 2.2-3

CRITERIA
YES NO
Did the trainee…
1. Utilize the previous outputs in Task Sheet 2.2-1
and 2.2-2?
2. Complete the checklist religiously?

3. Look into the internal factors under Strengths in

the SWOT Analysis?

4. Analyze the internal weaknesses or shortcomings of

the event?

5. Look into possible opportunities for the developed

concept, theme and format?

6. Analyze the possible threats that may arise from

the identified weaknesses of the event?
 Information Sheet 2.2-4

Key Logistical Requirements

Learning Objectives:
After reading this INFORMATION SHEET, YOU MUST be able to:
1. Identify the key logistical requirements of an event.

Introduction
After incorporating creative elements into the event concept and theme
and consequently testing its operational practicality and cohesiveness, the
event planner must now take the logistical requirements into consideration.
These are the following:
• Site access – would it be easy for the attendees to park their
vehicles close to the venue? Can they off-load easily? Is there
enough parking spaces?

• Physical limitations – is it easy to move around especially when

carrying heavy equipment?

• Cleaning – is it the organizer who will do the cleaning or

contracted?

• Basic services – can be the event organizer provide water easily?

Is there electricity?

• Site dimensions – is the site too high? Is it too low or narrow?

• Toilet facilities – are these available in the area? Are these portable
or fixed?

• Catering – would there be obstacles or problems when

transporting, storing and serving food?

• Safety – were the patrol, exits, fire procedures, first aid

considered and in place?
 Self-Check 2.2-4

Identification: Identify the key logistical requirement referred to in each of

the following guide questions.

_________ 1. Can be the event organizer provide water easily?

_________ 2. Would it be easy for the attendees to park their vehicles close to
the venue?
_________ 3. Can they off-load easily?
_________ 4. Are there enough parking spaces?
_________ 5. Is it easy to move around especially when carrying heavy
equipment?
_________ 6. Is it the organizer who will do the cleaning?
_________ 7. Is there electricity?
_________ 8. Is the site too high?
_________ 9. Are these portable or fixed?
_________ 10. Were the patrol, exits, fire procedures, first aid considered and
in place?
 ANSWER KEY 2.2-4

1. Basic Services
2. Site Access
3. Site Access
4. Site Access
5. Physical Limitations
6. Cleaning
7. Basic Services
8. Site Dimensions
9. Toilet Facilities
10. Safety
 TASK SHEET 2.2-4
Title: Develop a Summary of Key Logistical Requirements

Performance Objective: Given the following supplies/materials, you should

be able to develop a summary of key logistical
requirements based on the overall concept, theme and
format following the standard procedure.

Supplies/Materials :
- Task Sheet 2.2-1, 2.2-2 and 2.2-3 Outputs
- Sample Event Concept Proposals

Equipment : Computer/laptop with internet connection

Steps/Procedure:
1. Review your previous outputs in Task Sheet 2.2-1, 2.2-2 and 2.2-3.
2. Develop a summary of key logistical requirements based on the overall
concept, theme and format.

Assessment Method: Portfolio Evaluation and Oral Questioning

 Performance Criteria Checklist 2.2-4

CRITERIA
YES NO
Did the trainee…
1. Utilize previous outputs in Task Sheet 2.2-1, 2.2-2
and 2.2-3?
2. Identify the appropriate key logistical
requirements?
3. Develop a summary of key logistical requirements
based on the overall concept, theme and format?

TASK SHEET 2.2-6

Title: Present the Proposed Event Concept

Performance Objective: Given the following supplies/materials, you

should be able to present the overall proposed event
concept following the standard procedures.

Supplies/Materials :
- Outputs in Task Sheets 2.2-1. 2.2-2, 2.2-3 and 2.2-4
- Sample Event Concept Proposals

Equipment :
- Projector
- Microphone
- Computer/laptop with internet connection

Steps/Procedure:
1. Review your previous output in Task Sheet 2.2-1 and 2.2-2
2. Present the overall proposed event concept

Assessment Method: Presentation, Portfolio Evaluation, and Oral

Questioning
 Performance Criteria Checklist 2.2-6

CRITERIA
YES NO
Did the trainee….
1. Identify the key objectives and components of the
event well?
2. Analyze key information to determine the scope of
the event?
3. Analyze internal and external factors which may
impact on the event?
4. Develop overall event concept, theme and format
which reflect key objectives and meet the needs of
the potential audience?
5. Incorporate creative elements into the event concept
and theme?
6. Verify operational practicality and cohesiveness of
the concept, theme and format?
7. Develop a summary of key logistical requirements
based on the overall concept, theme and format?
8. Provide accurate and complete information on the
concept, theme, and format to facilitate timely and
effective planning and implementation?
9. Present the overall proposed event concept?
LIST OF REFERENCES

Establish Event Concept, Theme and Format by Genneza Dela Rosa.

Retrieved from https://prezi.com/qbgeohr1fsoj/establish-event-concept-
theme-and-format/. May 2022.

Types of Events: The Ultimate Guide with Examples by Social Tables.

Retrieved from https://www.socialtables.com/blog/event-planning/types-of-
events/. May 2022.
 EVIDENCE PLAN

Competency Standard: Events Management Services NC III

Unit of Competency: Develop an event concept

Ways in which evidence will be collected:

[tick the column]

The evidence must show that the trainee… Oral

Written Demons
Question
Test tration
ing

Identifies, clarifies and agrees in consultation with the stakeholder ✓

the key objectives and components of the event
Analyzes key information and consults stakeholders to determine ✓
the scope of the event.
Analyzes internal and external factors which may impact on the ✓
event.
*Develops overall event concept, theme and format
which reflect key objectives and meet the needs of the potential ✓ ✓ ✓
audience.
*Incorporates creative elements into the event ✓ ✓ ✓
concept and theme.
*Verifies operational practicality and cohesiveness of the concept, ✓ ✓ ✓
theme and format through consultation and analysis.
Develops a summary of key logistical requirements based on the
overall concept, theme ✓ ✓ ✓
and format.
Provides accurate and complete information on the
concept, theme, and format to all relevant stakeholders to ✓
facilitate timely and effective planning and implementation.
Obtains approval from relevant stakeholders prior to
✓ ✓
implementation.

NOTE: *Critical aspects of competency

 TABLE OF SPECIFICATION

# of
items/
Objectives/Content Area/Topics Knowledge Comprehension Application
% of
test

Identifies, clarifies and agrees in

consultation with the stakeholder
the key objectives and 1 1 1 3
components of the event

Analyzes key information and

consults stakeholders to
1 1 1 3
determine the scope of the event.

*Develops overall event concept,

theme and format which reflect
1 2 2 5
key objectives and meet the needs
of the potential audience.

*Incorporates creative elements

1 2 2 5
into the event concept and theme.

*Verifies operational practicality

and cohesiveness of the concept,
1 1 1 3
theme and format through
consultation and analysis.

Develops a summary of key

logistical requirements based on
1 1 1 3
the overall concept, theme
and format.

Provides accurate and complete

information on the
concept, theme, and format to all 1 1 1 3
relevant stakeholders to facilitate
timely and effective planning and
implementation.
TOTAL 7 9 9 25
 WRITTEN TEST

I. Multiple Choice.
Direction: Read and understand each question or statement carefully and encircle the letter of
your answer.

1. Who should set the event objectives?

A. Prospect Client
B. Event Planner
C. Both A and B
D. None of the above
2. What must be identified as a result of the interview with prospect clients
or stakeholders?
A. Event Concept
B. Event Objectives
C. Event Theme
D. Event Format
3. The success of an event depends on what?
A. The Prospect Client
B. The Event Concept
C. Event Materialization
D. Event Conceptualization and Materialization
4. The following are considerations when analyzing the event scope
EXCEPT
A. Location
B. Duration
C. Number of Guest
D. Event Objectives
5. What must be analyzed before determining the scope of the event?
A. Event Objectives
B. Event Concept
C. Event Theme
D. Event Format
6. When determining the event scope, which indicator or factor should you
consider that will definitely affect your choice of event venue or
location?
A. Client’s Budget
B. Venue Capacity
C. Venue Ambience
D. All of the above
7. What is an event concept?
A. It is a particular setting of the event
B. It refers to event details and elements
C. It exists in every aspect of the event
D. It is the ambiance of the event
8. When the client opted to choose a Hawaiian Themed Party, it is part of
which of the following themes?
A. Historical
 B. Geographical
C. Cultural
D. Musical
9. When you are organizing a wedding event, you are organizing which
event type?
A. Convention
B. Ceremony
C. Media Event
D. Competition
10. When you have finally decided on the format of the event, it is
important to not just rely on it. Furthermore, you still have to
A. Research on how you can exceed the chosen format
B. Match the objectives you ser
C. Conceptualize the event concept
D. Know the tone of the event
11. What should you do when the client has not given information on the
timing of the event?
A. Decide on your own
B. Research about when the event is usually held
C. Analyze the event objectives before deciding on the date
D. Compel the client to give a specific date
12. What is considered to be the most common denominator in event
planning?
A. Event Concept
B. Event Theme
C. Practicality
D. Creativity
13. This is the first thing that sells your event to prospective attendees.
A. Invitation
B. Event Title
C. Venue
D. Catering
14. Every meeting and theme should be partnered with this creative food
experience.
A. Lighting
B. Catering
C. Invitation
D. Design Props
15. The event staff can also integrate the theme of the event being
organized. The following are creative examples of this element EXCEPT
A. Sports Uniform
B. Construction Hats
C. Party Costumes
D. Monogrammed Polo Shirt
16. The centerpieces of each guest table will be viewed for hours so it is also
important to at least not miss the opportunity and add some creative
touch. The following are creative examples EXCEPT
A. Fresh Cut Flowers
B. Ceramic Artwork
 C. Picture Collages
D. Fiber Optic Centerpieces
17. SWOT analysis is very important for every event. What does S mean in
SWOT?
A. Simple
B. Strengths
C. Solid
D. Specific
18. The following are guide questions when evaluating the goodness of the
event concept/idea EXCEPT
A. Was the idea perfect for the event?
B. Is it accessible for the attendees?
C. Did you consider coming up with another version?
D. Were all the details required by the client considered?
19. As an effective event planner, you can always turn the event’s
weaknesses into
A. Opportunities
B. Strengths
C. Threats
D. Weaknesses
20. When looking at things such as attendees being able to park their
vehicles in the venue or being able to off-load easily, which logistical
requirement should be focused?
A. Physical limitations
B. Cleaning
C. Site Access
D. Basic Services
21. The following questions must be considered when looking into the site
dimensions EXCEPT
A. Is the site too high?
B. Is it too narrow?
C. Is the site too low?
D. Are these available in the area?
22. After incorporating creative elements into the event concept and theme,
which step follows?
A. Test operational practicality
B. Test concept cohesiveness
C. Consider logistical requirements
D. Implement the event
23. This refers to your plans or schemes for an event.
A. Event Concept
B. Event Theme
C. Event Layout
D. Event Style
24. The Event Concept must be in accordance with the
A. Planner’s Proposal
B. Event Objectives
C. Most popular concept
D. Profile of event goers
25. When finalizing the theme, the event planner must consider the
following EXCEPT
A. Suitable Venues
B. Budget
C. Client’s Requests
D. Personal idea
 ANSWER KEY

1. C
2. B
3. D
4. D
5. A
6. D
7. B
8. C
9. B
10. A
11. C
12. D
13. B
14. B
15. D
16. A
17. B
18. B
19. A
20. C
21. D
22. C
23. A
24. B
25. D
 Performance Test
SPECIFIC INSTRUCTION FOR THE CANDIDATE

QUALIFICATION EVENTS MANAGEMENT SERVICES NC III

TITLE OF Develop overall event concept, theme and format

PERFORMANCE-BASED
ASSESSMENT (PBA)
UNITS OF COMPETENCY Develop an event concept
COVERED
PLEASE READ CAREFULLY.
General Instructions: Given the necessary event objectives/client requirements,
you are required to develop an overall concept, theme and format in accordance
with accepted institutional/ industry standards. (Allotted Time: 2 hours)

Specific Instructions:
1. Read and analyze the given objectives/client requirements for a debut party:
• Number of guests: 100
• Preferred Venue: Conference Hall around Misamis Occidental
• Preferred Colors: Pink and White
• Date: August 8, 2022
• Budget: 20,000-30,000
2. Develop an overall event concept, theme and format based on the client
requirements.
3. Present the output for trainer’s assessment.
LIST OF TOOLS, MATERIALS & EQUIPMENT

EQUIPMENT

Quantity Description

1 unit Laptop/Computer with Internet Connection

1 unit LCD Projector

1 unit Microphone

1 unit Sound System

 DEMONSTRATION CHECKLIST
Trainee’s Name:
Trainer’s Name: Rhona Mae P. Labadan
Competency Assessment: Developing an Event
Concept
Qualification: Events Management
Services NC III
Date of Assessment:
Time of Assessment:
Instruction for Demonstration:

Given the necessary event objectives/client requirements, you are required

to develop an overall concept, theme and format 1in accordance with
accepted institutional/ industry standards within 2 hours.
Materials/Tools and Equipment:
Laptop/Computer with Internet Connection, LCD Projector, Microphone,
Sound System
OBSERVATION To show if evidence is
demonstrated
During the demonstration of skills, did the Yes No N/A
trainee
1. Specify the necessary event details and
elements?
2. Choose an appropriate theme for the
event?
3. Show consistency of the theme in every
aspect of the developed event concept?
4. State the purpose of the event?
5. Choose a venue that fits the
preference/budget for the event?
6. Choose an overall concept, theme and
format that fits the client’s budget?
7. Consider all of the key objectives/client
requirements in the developed event
concept, theme and format?
The trainee’s demonstration was:
Satisfactory Not Satisfactory
 ORAL QUESTIONING TOOL
Satisfactory
Questions to probe the candidate’s underpinning knowledge
Response
Extension/Reflection Questions Yes No
1. What is the difference between an event concept and an
event theme? ❑ ❑

2. What are some of the most common examples of themes? ❑ ❑

Safety Questions
3. In what way can you observe safety with the food that will be ❑ ❑
served during the event?
4. How will you ensure the safety and security of the event ❑ ❑
attendees and the event team?
Contingency Questions
5. What must be prepared in case of power interruptions ❑ ❑
during the event?
6. What should you do in case the venue has been unusable ❑ ❑
during the event day.
Job Role/Environment Questions ❑ ❑
7. As an event manager, how will you make sure that your ❑ ❑
client is satisfied with your event concept?
8. How much level of management commitment should you give ❑ ❑
to your clients?
Rules and Regulations ❑ ❑
9. What will happen if you are to follow the key objectives and ❑ ❑
client requirements in your overall event concept?
10. Is it acceptable to hire the last set of available talents even ❑ ❑
if it doesn’t match the client’s requirements? Why?

The candidate’s underpinning ❑ Satisfactory ❑ Not

knowledge was: Satisfactory
 MODEL ANSWERS
Satisfactory
Questions to probe the candidate’s underpinning knowledge
Response
Extension/Reflection Questions Yes No
1. What is the difference between an event concept and an
event theme?
Answer:
❑ ❑
An event concept refers to the event details and elements that
make up the practical aspects of the event itself whereas an
event theme gives a particular setting or ambiance to the event.
2. What are some of the most common examples of themes?
Answer:
Some of the most common examples of themes are the
following:
- Answer: Historical
- Geographical ❑ ❑
- Cultural (Indian, Hawaiian, Mexican, etc.)
- Sporting-related
- Musical
- Entertainment
- Artistic
- Food and Wine
Safety Questions
3. In what way can you observe safety with the food that will be ❑ ❑
served during the event?
Answer:
The following are some of the ways to observe safety with
catering services you are planning to hire for your event:
- Choose only trusted caterers with standard sanitation
practices
- Always make hand-washing stations or tissues/hand
wipes clean and available
- Disinfect food-serving stations
- Create a team that will monitor and check the food that will
be served during the event
- Consider avoiding serving fresh fruits and vegetables, and
raw shellfish. Food that has been cooked is less likely to
cause trouble
4. How will you ensure the safety and security of the event ❑ ❑
attendees and the event team?
Answer:
To ensure safety and security of the event attendees and the
event team, the following might be done:
- Assess your security risks
- Keep your security measures visible
- Create security checkpoints
- Match IDs to registration information
- Develop an emergency plan
- Consider hiring outside help
Contingency Questions
5. What must be prepared in case of power interruptions ❑ ❑
during the event?
Answer:
Be ready with:
- Contingency equipment such as: generator, battery-
powered speakers & microphones, etc.
6. What should you do in case the venue has been unusable ❑ ❑
during the event day.
Answer:
Always prepare a back-up venue as a second option or perform
frequent checks with the venue owner to ensure availability.
Job Role/Environment Questions ❑ ❑
7. As an event manager, how will you make sure that your ❑ ❑
client is satisfied with your event concept?
Answer:
Always stick to the event objectives or client requirements. In
case of unmet needs, make sure to consult your idea with the
client for approval.
8. How much level of management commitment should you give ❑ ❑
to your clients?
Answer:
As much as possible, offer them 100% of your commitment.
Earn the trust of your clients and turn them into repeat
customers.
Rules and Regulations ❑ ❑
9. What will happen if you are to follow the key objectives and ❑ ❑
client requirements in your overall event concept?
Answer:
Chances are:
- You get happy and satisfied clients.
- You earn repeat customers.
- The event will run smooth.
10. Is it acceptable to hire the last set of available talents even ❑ ❑
if it doesn’t match the client’s requirements?
Answer:
No, it isn’t. It is important to always abide with the client’s
requirements. If there are unmet needs, always consult with the
client before making a final decision.

The candidate’s underpinning ❑ Satisfactory ❑ Not

knowledge was: Satisfactory
Link to file: https://docs.google.com/spreadsheets/d/1ixtIYEORMElWU-
kGxIpgg9v7w5U7G0vG/edit?usp=sharing&ouid=110811918023646592375&rtpof=true&sd=true
Link to File:
https://docs.google.com/spreadsheets/d/1lgsSDJGFxpUoDyxyaLkbnpc_ETYP2Y0e/edit?usp=sharing
&ouid=110811918023646592375&rtpof=true&sd=true
TOTAL WORKSHOP AREA: 104 sq. m.
 EQUIPMENT MAINTENANCE SCHEDULE
QUALIFICATION Events Management Services NC III
EQUIPMENT TYPE LCD PROJECTOR
EQUIPMENT CODE LPROJ01
LOCATION PRACTICAL WORK AREA
IN-CHARGE Rhona Mae P. Labadan
Schedule for the Month of June
ACTIVITIES MANPOWER Daily Every Weekly Every Monthly Remarks
(doer) Other 15th
Day Day

1. Before starting to clean √

any part of the projector,
TRAINEE/
turn it off and unplug the
TRAINER
power cord.
2. Clean the Projection TRAINEE/ √
Window TRAINER
3. Clean the Obstacle Sensor TRAINEE/ √
TRAINER
4. Clean the Projector Case TRAINEE/ √
TRAINER
5. Clean the air filter and air TRAINEE/ √
vents to prevent the projector TRAINER
from overheating
6. Check the condition of the √
Projector Lamp. Replace it as
soon as possible if:
a. The projected image gets
darker or deteriorates TRAINEE/
b. A message appears when TRAINER
you turn on the projector
telling you to replace the
lamp
c. The projector’s lamp is
flashing orange

7. If the projector has a √ Prepare

remote control, always check before
TRAINEE/
for the batteries. Replace the using the
TRAINER
batteries if they’re old or if it’s equipment
necessary.
 WORKSHOP INSPECTION CHECKLIST

Qualification EVENT MANAGEMENT SERVICES NC III

Area/Section PRACTICAL WORK AREA
In-charge Rhona Mae P. Labadan

YES NO INSPECTION ITEMS

√ 1. Are the computer sets complete will all accessories such as
keyboard, mouse and AVR in its proper places?
√ 2. Are the computer sets properly installed with all its wires
and cables connected?
√ 3. Are the computer sets with all its accessories functional?
√ 4. Is the working area clean/dry?
√ 5. Are the floors, walls, windows and ceilings in good condition
without breaks and free from possible hazards?
√ 6. Are working tables and chairs clean and arranged according
to the workshop lay-out? Are tables and chairs sturdy?
√ 7. Are the lamps/bulbs functional? If not, were they replaced?
√ 8. Are all air conditioning equipment clean and functional?
√ 9. Are the sample event brief/proposals intact and are in good
condition? Are these updated?

√ 10. Are all housekeeping equipment/machines and

accessories clean, dry and properly laid-out, secured and
stable?
Remarks: Well-maintained

Inspected by: Tommy Cruz Date: June 8, 2022

 WASTE SEGREGATION LIST
Qualification EVENT MANAGEMENT SERVICES NC III
Area/Section PRACTICAL WORK AREA
In-charge Rhona Mae P. Labadan
GENERAL/ACCUMULATED WASTE WASTE SEGREGATION METHOD
Recycle Compose Dispose
1 Scratch Papers √
2 Damaged linen √
3 Empty boxes √
4 Used plastic bottles √
5 Empty spray Bottles √
6 Damaged mouse √
7 Cotton/bandage √
8 Damage Electric Fan √
9 Torn Centerpieces √
10 Damaged Table Napkins √
 PURCHASE FORM

Stock/
Property UNIT DESCRIPTION QUANTITY UNIT COST TOTAL COST
No.

Epson EH-TW750
1 pc
Projector 1 P 45, 500.00 P 45, 500.00

Epson Projector
2 pc
Lamp 1 P 5,740.00 P 5, 740.00
Lenovo Desktop
Computer
ThinkCentre M720
3 set 20 P 23,103.00 P 462, 060.00
(10ST002AUS) Intel
Core i7 8th
Generation
TOTAL PURCHASE COST P 513, 300.00
Purpose: For instructional use in the practical work area and computer laboratory
of Events Management Services NC III.

REQUESTED BY:

RHONA MAE P. LABADAN

Trainer

APPROVED BY:

TROY C. ALJAS
School Head
Link to the file:
https://drive.google.com/drive/folders/1fxTd5ZQdKw5eU2YhaWspUcwa9zv
beXh-?usp=sharing
 TRAINING SESSION EVALUATION FORM
INSTRUCTIONS:

This post-training evaluation instrument is intended to measure how

satisfactorily your trainer has done his job during the whole duration of your
training. Please give your honest rating by checking on the corresponding cell
of your response. Your answers will be treated with utmost confidentiality.

TRAINERS/INSTRUCTOR Poor/ Fair/ Good/ Very Outsta

S Unsati Satisfa Adequ Good/ nding
sfac- ctory ate Very
Name of Trainer: tory Satisfa
Rhona Mae P. Labadan ctory 5
1 2 3
4
1. Orients trainees about ✓
CBT, the use of CBLM
and the evaluation
system
2. Discusses clearly the ✓
unit of competencies
and outcomes to be
attained at the start of
every module
3. Exhibits mastery of the ✓
subject/course he/she
is teaching
4. Motivates and elicits ✓
active participation
from the students or
trainees
5. Keeps records of ✓
evidence/s of
competency attainment
of each
student/trainees
6. Instill value of safety ✓
and orderliness in the
classrooms and
workshops
7. Instills the value of ✓
teamwork and positive
work values
8. Instills good grooming ✓
and hygiene
9. Instills value of time ✓
10. Quality of voice ✓
while teaching
11. Clarity of ✓
language/dialect used
in teaching
12. Provides extra ✓
attention to trainees
and students with
specific learning needs
13. Attends classes ✓
regularly and promptly
14. Shows energy and ✓
enthusiasm while
teaching
15. Maximizes use of ✓
training supplies and
materials
16. Dresses ✓
appropriately
17. Shows empathy ✓
18. Demonstrates self- ✓
control
 This post-training evaluation instrument is intended to measure how satisfactorily your
trainer prepared and facilitated your training. Please give your honest rating by checking on the
corresponding cell of your response. Your answers will be treated with utmost confidentiality.

PREPARATION Poor/ Fair/ Good/ Very Outsta

Unsati Satisfa Adequ Good/ nding
sfactor ctory ate Very
y Satisfa
2 3 ctory 5
1 4
1. Workshop layout ✓
conforms with the
components of a CBT
workshop
2. Number of CBLM is ✓
sufficient
3. Objectives of every ✓
training session is well
explained
4. Expected ✓
activities/outputs are
clarified
DESIGN AND DELIVERY Poor/ Fair/ Good/ Very Outsta
Unsati Satisfa Adequ Good/ nding
sfactor ctory ate Very
y Satisfa
2 3 ctory 5
1 4
1. Course contents are ✓
sufficient to attain
objectives
2. CBLM are logically ✓
organized and
presented
3. Information Sheet are ✓
comprehensive in
providing the required
knowledge
4. Examples, illustrations ✓
and demonstrations
help you learn
5. Practice exercises like ✓
Task/Job Sheets are
sufficient to learn
required skills
6. Valuable knowledge ✓
are learned through the
contents of the course
7. Training Methodologies ✓
are effective
8. Assessment Methods ✓
and evaluation system
are suitable for the
trainees and the
competency
9. Recording of ✓
achievements and
competencies acquired
is prompt and
comprehensive
10. Feedback about the ✓
performance of learners
are given immediately
TRAINING Poor/ Fair/ Good/ Very Outsta
FACILITIES/RESOURCES Unsati Satisfa Adequ Good/ nding
sfactor ctory ate Very
y Satisfa
2 3 ctory 5
1 4
1. Training Resources are ✓
adequate
2. Training Venue is ✓
conducive and
appropriate
3. Equipment, Supplies, ✓
and Materials are
Sufficient
4. Equipment, Supplies ✓
and Materials are
suitable and
appropriate
5. Promptness in ✓
providing Supplies and
Materials
 SUPPORT STAFF Poor/ Fair/ Good/ Very Outsta
Unsati Satisfa Adequ Good/ nding
sfactor ctory ate Very
y Satisfa
2 3 ctory 5
1 4
1. Support Staff are ✓
accommodating

Comments/Suggestions:

The trainer was very approachable. It would be nice if we have more time to do hands-on
activities.
RATER A
PREPARATION Poor/ Fair/ Good/ Very Outsta
Unsati Satisfa Adequ Good/ nding
sfactor ctory ate Very
y Satisfa
2 3 ctory 5
1 4
1. Workshop layout ✓
conforms with the
components of a CBT
workshop
2. Number of CBLM is ✓
sufficient
3. Objectives of every ✓
training session is well
explained
4. Expected ✓
activities/outputs are
clarified

RATER B
PREPARATION Poor/ Fair/ Good/ Very Outstan
Unsatis Satisfa Adequa Good/ ding
factory ctory te Very
Satisfa
1 2 3 ctory 5
4
1. Workshop layout ✓
conforms with the
components of a CBT
workshop
2. Number of CBLM is ✓
sufficient
3. Objectives of every ✓
training session is well
explained
4. Expected ✓
activities/outputs are
clarified
RATER C
PREPARATION Poor/ Fair/ Good/ Very Outstan
Unsatis Satisfa Adequat Good/ -ding
-factory c-tory e Very
Satisfa
1 2 c-tory 5
3 4
1. Workshop layout ✓
conforms with the
components of a CBT
workshop
2. Number of CBLM is ✓
sufficient
3. Objectives of every ✓
training session is well
explained
4. Expected ✓
activities/outputs are
clarified

Average Ratings
PREPARATION Average
1. Workshop layout 3.67
conforms with the
components of a CBT
workshop
2. Number of CBLM is 2.67
sufficient
3. Objectives of every 3
training session is well
explained
4. Expected 4
activities/outputs are
clarified
Range:

0.00 - 1.49 = Poor/Unsatisfactory

1.50 - 2.49 = Fair/ Adequate

2.50 - 3.49 = Good/Satisfactory

3.50 - 4.49 = Very Good/Very Satisfactory

4.50 - 5.0 = Outstanding

General Interpretation: The results of the rating shows that first: the
trainees believe that the workshop layout is on average which means it
can be further improved or developed. Second, the result of 2.67 shows
that the number of CBLM is satisfactorily sufficient. Third, On average,
trainees think that the objectives of every training session is
satisfactorily explained which means there’s still more room for
improvement. Finally, there is a very satisfactory rating in terms of
expected activities or outputs which implies that they were indeed
clarified by the trainer and industry partner to each individual trainee.

Recommendation: Based on the results and interpretations mentioned above, it is

recommended that:

- The workshop layout will be improved for more conducive learning

- Additional number of CBLMs should be printed or made available in
PDF form to enable more accessibility to trainees
- Objectives of every training session must be very well-explained so
trainees would become more guided on the necessary outputs they
have to prepare or the skills they have to demonstrate.
- Maintain clarity of instructions when it comes to demonstration and
submission of expected activities/outputs.
 BIODATA

RHONA MAE P. LABADAN

P-5 Mobod, Oroquieta City
Contact Number: 09606407347
Email Address: rhonamaelabadan@gmail.com

CAREER OBJECTIVE:

To enhance and nurture my knowledge and skills as a businesswoman and

to actively contribute to the attainment of the organizational objectives.

EDUCATION:

Tertiary: Mindanao State University

Marawi City
Bachelor of Science in Business Administration (2010-2014)

Secondary: Mobod Integrated School

P-2 Mobod, Oroquieta City
Class Valedictorian

Primary: Mobod Integrated School

P-2 Mobod, Oroquieta City
Class Valedictorian

ELIGIBILITY: Licensed Professional Teacher

Career Service Professional Eligible

WORK EXPERIENCES:

Senior High School Teacher II (2017 to present)

Department of Education
Talairon National High School, Talairon, Oroquieta City

Part-Time Instructor (2016-2017)

University of Science and Technology of Southern
Philippines
P-2 Mobod, Oroquieta City

Customer Service Associate (2014-2015)

Convergys Philippines Services Incorporated
TGU Tower, Cebu City

CERTIFICATES: Events Management Services NC III

Bookkeeping NC III
PERSONAL INFORMATION:

Date of Birth: November 12, 1993

Place of Birth: Mobod, Oroquieta City
Age: 28
Sex: Female
Civil Status: Single