NEW ERA UNIVERSITY

Diliman, Quezon City

PHDEM 504 – SCHOOL FINANCIAL MANAGEMENT

Summer SY 2020-2021

Name: Cornelio S. Doloque, Jr. Date: July 13, 2022

WORKSHEET 6

Instruction: Read the article on “Public Policy Implementation: Study on Educational Budgeting of
Palopo” using this link:

http://www.newinera.com/index.php/JournalLaSociale/article/view/19/7

Answer the following questions below and explain in your own words base on the reading material. Do
not copy and paste.

1. What is the policy on budget implementation mentioned in the article?

2. What important points in the article that you can apply in your own school? Why?

1. The implementation of a budget is the responsibility of the budget director. The

success of the entire exercise of budgeting depends on two important factors.

First, proper and clear communication to all key people involved in the implementation
of the budget. These stakeholders should have a clear understanding of what is
expected of them and how to achieve the goals.

Second, cooperation and encouragement from the top management in achieving the

budget targets. The company’s leading managers and executives should be willing to
reward people who meet budget goals.

Ideally, top management and staff working at the lower levels of management should
collaborate to prepare and implement the budget successfully.

To implement a budget, we must first allocate resources to meet our targets.

For each resource, we make an estimate of how much is required for the given period.
We also indicate whether there will be any carry-over balances from previous periods.
Carry-over balances are amounts that were not used in the previous periods and can be
carried over into the current period to help meet requirements.

Next, we determine how our spending will be financed. If financing is not available, then
it should be identified whether there are any funds that could be used to finance
overspending in this area.

After allocating resources, we can identify whether there are negative or positive Cash
Flows for each of our proposed plans.

In order to determine whether a budget has been implemented, we need to know what
the original targets were and compare them with real figures.

Once we have these two sets of numbers, it is relatively easy to identify where the plan
was met and where it was not.

The budget director is responsible for the implementation of the budget.

This person will have to ensure that all stakeholders are kept informed and encourage
them to meet their targets in order to achieve overall success.

There are many people who need to be communicated with in order to implement a
budget. These include:

- Top management (for encouragement and cooperation)

- The board of directors (to report on progress and discuss any difficulties we might
encounter)

- Senior managers (who will be responsible for the day to day implementation of the
budget they can also provide valuable feedback) - Staff at lower levels, such as
supervisors and department heads (who must be told how the budget affects them,
what they are expected to do, and how they can meet their targets).

2. The principal of the schools should be responsible for the preparations of the budget
document.

However, the head teachers need to consult the other relevant authorities and
departments.

The budget therefore should be a result of corporate efforts of all those concerned with
the needs of their children.
Budgeting is important aspects that have and should be used in every activity.

Some of these importance include;

a) Budgeting helps to ensure that we have correct estimates of revenue and

expenditure.

b) Budgeting help us to spend as budgeted, that is, expenditure will be as per the
budget.

c) Budgeting helps institutions to meet their objectives.

d) Budgeting forms the basis of accounting and therefore institutions become more
efficient.

e) Budgeting makes it possible to provide equitable allocation of resources.

f) Budgeting helps to determine the quality and quantity of services in the institution or in
an organization.

g) The budget itself confers authority to administrators or head teachers to collect and to
spend money appropriately and effectively.

h) The budget ensures economic use of resources and for the appropriate projects that
are needful to be funded.

i) Budgeting helps education institutions to achieve the purpose expected by the

society.

j) Budgeting also cautions administrators or head teacher against unrealistic optimisms.

In other words it helps to check on the kind of decisions that are made by the
administrators.

k) A budget also forms the basis of future budgets. The plan of a budget will help to
formulate and plan for the future budgets.
l) The budget will help in coordinating different units and departments towards general
goals of the school.