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BASIC ICS - Trainees Manual
BASIC ICS - Trainees Manual
Background
Following the enactment of RA 10121, otherwise known as the Philippine DRRM Act of
2010, the Philippine government took a proactive approach to manage the disaster
consequences and reduce disaster risks by institutionalizing various mechanisms. Among
these is the Incident Command System (ICS).
ICS is one of the flagship programs of the OCD. By virtue of various NDRRMC issuances,
ICS has been institutionalized as an on-scene disaster response tool of the Philippine
DRRM System. ICS is a standard, on-scene, and all-hazard incident management concept
introduced by the US Forest Service that can be used by all DRRM Councils, emergency
management, and response agencies. It is a disaster response tool that coordinates the
actions of all response groups.
ICS has been proven effective in managing potential and actual disaster consequences. It
has significantly enhanced the mechanisms for resource management, reporting and
documentation, promotion of responder safety, and optimum achievement of response
objectives as evident in past major disaster response operations, including management of
planned high-density population gatherings.
To develop better appreciation and understanding of the ICS, there is a need to conduct a
basic level of training, which will highlight discussions on the core principles, features, and
functions of ICS.
In this regard, the course design for the conduct of Basic ICS Course is hereby prepared.
General Objective
At the end of the training, the participants will be able to obtain the knowledge, skills and
attitude that are essential for the application of basic concepts and principles of ICS in any
disaster situation.
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Specific Objectives
Upon completion of the training, the participants will be able to:
1. Explain the concept of ICS, its background, overview, principles and features;
2. Describe the ICS organization;
3. Determine the ICS facilities;
4. Learn how to manage planned events and major incidents;
5. Explain the principle of management by objectives;
6. Determine the essentials in managing resources in ICS;
7. Understand the considerations for incident and event planning; and
8. Discuss the use of transfer of command, demobilization and close-out
Module Descriptions
MODULES DESCRIPTIONS
Module 1: This module is an introduction to the concept of ICS, highlighting its
Introduction to ICS background and development as well as the key features and
principles.
Module 2: ICS This module presents the composition of the ICS organization and
Organization and the roles and responsibilities of the members of the Incident
Staffing Management Team.
Module 3: ICS This module emphasizes the basic ICS facilities, their uses and map
Facilities symbols.
Module 4: This module underscores the considerations for managing planned
Managing Planned events and major incidents using a number of incident management
Events and options.
Incidents
Module 5: Incident/ This module highlights the process for assessing the situation and
Event Assessment coming up with set of actions using the principle of management by
and Management by objectives.
Objectives
Module 6: This module is about the different standards and approaches used in
Organizing and ICS when it comes to resource management.
Managing
Resources
Module 7: Incident This module presents the step-by-step process for planning as the
and Event Planning cornerstone of ICS. Further, it introduces the incident action plan as
a document that enumerates tactical actions for response.
Module 8: Transfer This module provides an overview of the transfer of command,
of Command, demobilization, and closeout as among the key activities when
Demobilization and terminating an ICS operation.
Closeout
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Teaching-Learning Methodologies
Interactive-lecture discussion
Workshops
Structured learning exercises
Demonstration/ return-demonstration
Duration
Three (3) days
Course Schedule
Note: The schedule may be adjusted depending on the pacing of the accomplishment of
module exercises and completion of ICS forms by the participants.
DAY 1
TIME PARTICULARS
0800H - 0830H Registration
0830H - 0930H Opening Program
0930H - 0945H AM Break
0945H - 1030H Course Overview
1030H - 1200H Module 1: Introduction to ICS
1200H - 1300H Lunch Break
1300H – 1400H Module 1: Introduction to ICS (continuation)
1400H - 1500H Module 2: ICS Organization and Staffing
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DAY 2
TIME PARTICULARS
DAY 3
TIME PARTICULARS
0800H – 0830H Day 2 Recap
0830H – 1000H Module 7: Incident and Event Planning
1000H – 1200H Formulation of Incident Action Plan and Preparation for Operational Briefing
1200H – 1300H Lunch Break
1300H – 1400H Return Demonstration – Operational Period Briefing
1400H – 1500H Module 8: Transfer of Command, Demobilization, and Close Out
1500H – 1515H PM Break
1515H – 1530H Post Exam and Overall Training Evaluation
1530H – 1600H Closing Program
1600H End of Training
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MODULE 1: INTRODUCTION TO ICS
MODULE OBJECTIVES
1. Determine lessons from past incidents that led to the development of ICS;
OVERVIEW OF ICS
Definition of Incident
Incident is an occurrence, caused by either human or natural phenomena, that requires response actions
to prevent or minimize loss of life, or damage to property and the environment.
Definition of ICS
• ICS is a standard, on-scene, all-hazard incident management concept that can be used by all
response groups.
• ICS allows users to adopt an integrated organizational structure for response.
Institutionalization Timelines
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Republic Act 10121
• Section 9 (g): The Office of Civil Defense (OCD) shall formulate standard operating
procedures for coordination.
• Rule 7 (h), Implementing Rules and Regulations: The OCD shall establish ICS as part of the
Philippines’ on- scene disaster response system.
NDRRMC Memo No. 4 s 2012: Provides guidelines on the use of ICS as an on-scene disaster response
and management mechanism
Executive Order No. 82 s 2012: Provides for the activation of ICS during human-induced crises
OCD Memo No. 758A s 2014: Approves the use of the Philippine ICS Field Operations Guide
NDRRMC Memo No. 48, s 2015: Provides for the localization of ICS forms in the Philippine context.
NDRRMC Memo No. 43, s 2016: Provides the guidelines on the interoperability of the Incident
Management Teams and Response Clusters.
NDRRMC Memo No. 44, s 2016: Provides the guidelines on the mobilization of Incident Management
Teams.
NDRRMC-NSC JMC No. 1, s 2016: Requires the use of ICS as an integral component of contingency
plan for both natural and human-induced hazards.
NDRRMC Memo No. 100, s 2017: Reiterates the training qualifications to become as an ICS Cadre or
Master Trainer
DILG Memo No. 2018-49: ICS training is required as one of the assessment criteria for Seal of Good
Local Governance
Regional and Local Institutionalization: Regional and local DMRRCs formulated issuances to
institutionalize ICS in their respective areas.
Purpose of ICS
Benefits of ICS
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Countries using ICS
Common Terminology:
Modular Organization
ICS organization:
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Management by Objectives
• Used to communicate response goals, objectives and support activities throughout the ICS
organization
• May be oral or written
Span of Control
Resources Management
Definition of Resource: Any personnel, team, equipment, aircraft, supplies and facilities available to
support management and response activities
• Categorizing
• Ordering
• Dispatching
• Tracking
• Recovering
• Reimbursing resources (as appropriate)
Integrated Communications
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Establishment and Transfer of Command
Unified Command
Different agencies manage an incident together by establishing a common set of incident objectives and
strategies.
Accountability
Dispatch / Deployment
Establish a process for gathering, sharing and managing information and intelligence.
The ICS has a variety of tools, including forms, to help standardize procedures and documentation.
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NOTES
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MODULE 2: ORGANIZATION AND STAFFING
MODULE OBJECTIVES
ICS ORGANIZATION
ICS Organization
Important
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RESPONSIBLE OFFICIAL
Delegation of Authority
Incident Management Team: Composed of the Incident Commander and appropriate Command and
General Staff
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• ICS organization begins with the IC
• The IC may designate Command Staff to provide information, liaison, and safety services.
• As the incident expands in complexity, the IC may add General Staff Sections.
INCIDENT COMMANDER
Other Responsibilities
Response Priorities: The IC decides and sets objectives based on the following priorities:
Characteristics of an Effective IC
• Understands ICS
• Has command presence
• Proven manager
• Puts safety first
• Proactive
• Decisive
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• Objective
• Calm
• Quick thinker
• Good communicator
• Adaptable and flexible
• Realistic about personal limitations
• Politically astute
• Has courage and conviction
• God-fearing
Functional Responsibilities
COMMAND STAFF
Agency Representatives
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GENERAL STAFF
OPERATIONS SECTION
• Divisions
o Geographic subdivision of areas of operations
o Labeled using alphabet characters (e.g. Division A, Division B)
o Managed by a Supervisor
• Groups
o Functional subdivision of areas of operation
o Labelled according to the function (e.g. Health Group and Relief Group)
o Managed by a Supervisor
o Can be used together in an incident
o Are at an equal level in the organization
• Branches
o Used when the number of Divisions or Groups exceeds the span of control
o Either geographical or functional
o Identified by Roman numeral or functional name
o Managed by a Director
• Special Operations Branch
o Example: Air Operations Branch
o Activated to coordinate the use of aviation resources
o Managed by the Air Operations Branch Director
• Task Forces
o Combination of mixed resources from with common communications
o Supervised by the Task Force Leader
• Strike Teams
o Resources of the same kind
o With common communications
o Supervised by the Strike Team Leader
• Single Resources
o Individual personnel
o A piece of equipment and its personnel complement
o A crew or team of individual personnel with an identified supervisor.
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• Staging Area
o Facility where resources can wait for tactical assignment
o Managed by the Staging Area Manager (STAM)
Response Clusters
PLANNING SECTION
Technical Specialists: Assigned wherever needed depending on the requirements of the incident.
Examples:
• Structural engineers
• Geologists
• Environmentalists
• Meteorologists
LOGISTICS SECTION
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Units in Logistics Section
Branches
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• Supervise demobilization of unit, including storage of supplies
• Provide supply unit leader with list of supplies to be replenished
• Maintain unit records and documents, including unit log
Flow of Information
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NOTES
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MODULE 3: ICS FACILITIES
MODULE OBJECTIVE
Upon completion of this module, participants will be able to describe the facilities used in ICS, their
purposes and appropriate map symbols.
Symbol:
Considerations
• Unified Command
• Long- term incidents
• Requirement for on- scene communications center
• Requirement for fully-staffed planning function
• Requirement for full Command Staff and Agency Representatives
STAGING AREA(S)
Symbol:
• All Staging Areas will have a Staging Area Manager (STAM) under Operations.
• Staging Areas will be given a name which describes their general location, e.g. PICC Staging
Area.
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Considerations
BASE
• Location for out-of-service equipment (for repair) and personnel (for medication)
• Only one Base for every incident
Symbol:
Considerations
CAMP(S)
• Temporary location to provide services for responders (accommodation, food, water, sanitary
services, etc.)
• May have several Camps
Symbol:
Considerations
HELIBASE
Location where helicopters and air assets may be parked, maintained, fueled, and loaded.
Symbol:
Considerations
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• Can be located at airport or other off-incident location
• Helibase is usually not moved.
HELISPOT(S)
• Temporary locations where helicopters and air assets can safely land and take off
• Used to load or off-load personnel, equipment, and supplies
• May have several Helispots
Symbol:
OTHER FACILITIES
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NOTES
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MODULE 4: MANAGING PLANNED EVENTS AND INCIDENTS
MODULE OBJECTIVES
1. Describe the use of ICS for managing planned events and incidents;
2. Explain the considerations for organizing ICS; and
3. Discuss the various incident management options.
Planned events are organized gatherings such as parades, fiestas, concerts, conferences, and other
events usually characterized by having high-density population of audiences or attendees requiring
security services.
• Disasters/ incidents may threaten the lives of the attendees to the event.
• ICS helps to properly organize and preposition responders in anticipation of disasters/ incidents.
• Earthquakes
• Typhoons
• Floods
• Chemical spill
• HAZMAT situations
• Terrorist activities
• Civil disturbance
• Disease outbreaks
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Characteristics of Major Incidents
• More casualties
• Massive damages
• Longer duration
• More agencies and jurisdictions involved
• More complex communications
• Requires more resources
• Trauma diminishes human capacity
• Greater media interest
Organizing ICS
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Considerations for Organizing ICS
• Organized bottom- up
• As resources increase, the structure expands into:
Single Command
If the incident is getting larger/more complex, functions and resources are added.
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As the incident size/complexity increases, divisions/groups are added.
Unified Command
• Allows different agencies/ organizations with responsibility for the incident to jointly provide
management direction
• Composed of several ICs from different agencies who work on an agreed and common set of
incident objectives
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Incident Complex
• Applies to two or more incidents located in the same general proximity managed by a single
IMT
• Examples for Incident Complex
o Earthquakes, typhoons, floods, in the same area
o Several separate forest fires burning in close proximity
o Many separate incidents occurring simultaneously
• Incident becomes too large and spreads to more than one jurisdiction.
• As the incident spreads, different objectives must be accomplished in different areas, thereby
requiring more IMTS.
• When to “Divide” incidents?
o When incidents have clearly different objectives
o When two or more of the principal sections are overworked due to the size of the
incident
• Considerations for Dividing a Single Incident
o Terrain and access
o Locations of future resource support
o Jurisdictional/administrative boundaries
o Current Operations Section structure
o Selection of IC, Command Staff and General Staff
o Supporting facilities
o Timing
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Example: Flooding Incident divided into Two Incidents
Initially, flooded area was only in City A and an IMT was established. The flood spread to City B and
City C.
Incident is now too large and too complex for single IMT. Two IMTs are required.
Area Command
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NOTES
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MODULE 5: INCIDENT/EVENT ASSESSMENT AND MANAGEMENT BY OBJECTIVES
MODULE OBJECTIVES
Situation Awareness
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Incident Complexity
Additional Information: The IC must also take into account the following:
• Authorities
• Policies and Guidelines
• External Stakeholders
MANAGEMENT BY OBJECTIVES
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Writing “SMART” Objectives
Strategy
Describes the general method(s) to be used in order to achieve the incident objective.
• Makes sense
• Within the norms
• Cost-effective
• Consistent with sound practices
• Meets political considerations
Tactical Direction
1. Establish tactics
2. Assign resources
3. Monitor performance
4. Adjust tactics
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MODULE 6: ORGANIZING AND MANAGING INCIDENT RESOURCES
MODULE OBJECTIVES
ORGANIZING RESOURCES
Organizing Resources
Describing Resources
• Single Resources
o Individual equipment or personnel
o Can be typed to reflect capability
• Strike Teams
o Resources of the same kind and type
o Must have a leader, common communications net and transportation, as required.
• Task Forces
o Combination of resource kinds and types
o Must have a leader, common communications net and transportation as required.
Resource Status
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Resource Tracking Systems
MANAGING RESOURCES
ICS Form 215 - Operational Planning Worksheet - Allows planning for the following:
• Work location
• Work assignments
• Kind and type of resources needed
• Current availability of resources
• Reporting locations
• Requested arrival times
• Surplus resources
• Incident name
• Order/request number
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• Date and time of request/order
• Quantity, kind and type of resource
• Reporting location
• Requested arrival time
• Radio frequency
• Person placing the request
• Callback number
• Radio
• Phone
• Fax
• Computer
Ordering Process
Resource Check-in
Check- in Locations
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Resource Use
Resource Demobilization
Demobilization refers to the release and return of resources that are no longer required.
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NOTES
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MODULE 7: INCIDENT/ EVENT PLANNING
MODULE OBJECTIVE
Upon completion of this module, the participants will be able to explain the steps involved in incident
action planning
Process of formulating the Incident Action Plan (IAP) that shall specify the response activities to be
undertaken for the given operational period.
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Essential Steps in Incident Action Planning
Verbal IAP
Written IAP
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Essential Elements in Written IAP
• Maps
• Incident facility plans
• Detailed weather forecasts
• Directory
• Others
Planning Meeting
Used to communicate and disseminate the contents the IAP to all concerned
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Operational Period Briefing Tips
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MODULE 8: TRANSFER OF COMMAND, DEMOBILIZATION AND CLOSE-OUT
MODULE OBJECTIVES
TRANSFER OF COMMAND
1. Situation Status
2. Incident objectives and priorities based on the IAP
3. Current organization
4. Resource assignments
5. Resources ordered and en route
The initial IC can use ICS Form 201 as documentary reference for transfer of command.
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DEMOBILIZATION
Demobilization is the release and return of resources that are no longer required for the support of the
incident/event.
• Eliminates waste
• Eliminates potential fiscal and legal impacts
• Ensures controlled and safe release process
CLOSE-OUT
Formal meeting that shall take place with the RO and the IMT members.
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Preparations for the Close- Out Meeting
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NOTES
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