JSW Standards

Road Safety
Document Control Details

Revision Date Reason For Issue Compiled by Approved by

Apex Safety
0 20.10.12 Corporate Standard
Committee

Next Review Date Format No

20.10.13 JSW/SAFETY/STANDARD/004

User Notes: - The Apex Safety Committee (ASC) is the custodian of this document and is responsible for
the Administration and Authorisation of this Standard. ASC is responsible for confirming the accuracy
and integrity of content and proposed changes to the Standard.

Controlled copy of the current version of this document is held at ASC and also available on its portal.
Any printed / electronic copy of this document is uncontrolled. It is recommended that users verify that
the version being used by them is the current version by referring to the controlled version
 Road Safety

Acknowledgement The management acknowledges the contributions of the following individuals for
being a part of the Division / location workgroup and for their assistance in preparing this standard on
Road Safety

Division / Location Members

Coke Oven and CDQ Mr. P.M. Rajendran, Chairman

RMHS Mr. Bhupinder Khera, Secretary

BP-2 Mr. Harvendra Diwan, Member

Administration Mr. Anand Velu, Member

Logistics Mr. K. Raman, Member

Civil & ES Mr. Subramanya, Member

Security Mr,. Bhupendra Singh, Member

Safety & FS Mr. V. Vijay Shekar, Member

RMHS Mr. Bipin Barahate Coordinator

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 Road Safety

Standards developed by Road and Rail Subcommittee for “Road Safety ”

DOCUMENT ISSUE

The Standards for Road Safety issued by the Apex Safety Committee on behalf of JSW Steel
Limited management and form a part of the JSW integrated management system.

Sd/- 09.10.12 Sd/- 10.10.12

Name: Yogeswara T Name: P M. Rajendran
Head of Safety & FS Subcommittee Chairman

Sd/-12.10.12
Name: P Sasindran
COO

Sd/-18.10.12
Name: Surender Ranade
EDO

Sd/20.10.12
Name: Dr. Vinod Nowal
Director and CEO

Date of Release:

This document contains proprietary and confidential information of JSW steel Limited and is
intended solely for the internal use of authorised personnel. This should be treated as BUSINESS
CONFIDENTIAL and its external use or disclosure, unless specifically authorised, is strictly
prohibited

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 Road Safety

DOCUMENT ISSUE
The Road Safety Standard is issued by the Apex Safety Committee on behalf of JSW Steel
Limited management and form a part of the of JSW SHE management system.

Name: …………………………..................................................................................................................

Signed: ………………………...................................................................................................................

Date: .……………………….....................................................................................................................

This document contains proprietary and confidential information of JSW steel Limited and is
intended solely for the internal use of authorised personnel. This should be treated as BUSINESS
CONFIDENTIAL and its external use or disclosure, unless specifically authorised, is strictly
prohibited

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 Road Safety

Abbreviations
• JSW – JSW Steel Limited, Vijayanagar
• SHE – Safety, Health, and Environment
• ASC – Apex Safety Committee
• DIC – Division Implementation Committee
• DSC – Department Safety Committee
• JSH – Jindal Sanjeevani Hospital
• SIR - Safety Incident reporting System

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1.0 Purpose: This document establishes the minimum acceptable mandatory requirements to
develop and maintain safe and defensive driving practices, and it also establishes the level of
safety appropriate for achieving the goal of zero incidents.
JSW Motor vehicle’s safety process has two parts:
o Improve and sustain the driving skills and attitudes of drivers
o Select and confirm the use and maintenance of safe vehicles

This standard is intended to supplement, but not supersede, any applicable government regulations

2.0 Scope: This standard applies to all people who use the roads or operate equipment within the
Works. It includes contractor employees and visitors as well as JSW employees. It also applies to
cyclists, drivers of “two wheelers/ Four Wheeler/ Heavy vehicles” and pedestrians.
Company driver is defined as either of the following:
o Employee who drives an approved motor vehicle (e.g., company vehicle, personal vehicle, or rental
vehicle),
o Employee who drives a company vehicle for personal reasons

3.0 References: JSW Road safety manual

4.0 Responsibility: Employees, contractors/transporters/vendors and visitors in JSW.

5.0 General: Safe behavior on the roads is an integral part of our on- and off-the-job safety. A key
element of those principles is that safety and health is a line management responsibility;
however, even the best-intended and best-designed vehicle safety standard cannot be effective
without trained and motivated people.
To achieve excellence in driving safety, all concern drivers have important roles to fulfill. These
responsibilities are summarized below.
Management shall have the following responsibilities:
o Develop and help ensure implementation of driving safety standards for department, divisional
implementation of comprehensive safe driving practices as appropriate.

o Help ensure that this standard is made available to and understood by all employees,
contractors/transporters/vendors and visitors in their areas of responsibility.

o Help ensure that travelers are appropriately trained to drive, when necessary, in other locations.

o Investigate thoroughly all motor vehicle incidents.

o Recognize and reward excellence in motor vehicle operations and in driving skills.

o Reaffirm safe driving techniques and methodologies with their respective Division on an established
frequency.

o Verify that suitable and appropriate driving safety training is offered to and successfully completed
by all company drivers in their organization.

Note: Management should use root-cause failure analysis for finding the cause of any incidents and
must be logged in incident reporting system.

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 Road Safety

All road users shall have the following responsibilities:

o Adhere to mandatory requirements of JSW standards and other Government’s Rules and
Regulations

o Comply with driving rules and regulations within the Works and external locations country/state
where traveling.

o Help ensure adequate and appropriate driving safety training has been received and successfully
completed.

o Report all incidents.

Line management and company drivers are mutually responsible for avoiding potentially
hazardous situations created if company drivers drive vehicles that involve additional training or
drive vehicles in locations that are unfamiliar or present unusual risks.
Definitions
Company business—in the context of this standard, activity conducted on behalf of JSW via a
company, rental, or personal vehicle on public roadways and inside Works.
Driver—any Employee, Out sourced employee, Contractor, transporter, vendor and visitor who
drives an approved motor vehicle on JSW business or drives a company vehicle for personal
reasons.
Transportation driver—a JSW employee who travels as a significant part of his or her job and
who may or may not be the custodian of a company vehicle.
Company vehicle custodian—the JSW employee who is assigned a company vehicle or
personal vehicle and responsible with its safe operation and maintenance.
Company vehicle—a motor vehicle owned or leased by JSW and assigned to a particular person,
platform, region, function, or site.
Leading indicator—process-focused metric used to predict emerging issues by measuring the
presence of safety in areas that are known to affect the trailing indicator.
Motor vehicle—any type of motorized transport designed or used to transport people or
materials. This definition excludes bicycles and locomotives/wagons that run on rails.
Motor vehicle incident—Any unplanned, unexpected and undesirable event involving motor
vehicle that results in property damage, increase in liability , bodily injury or loss, any dangerous
occurrence or near misses.

Personal vehicle—a vehicle that is owned and using by an employee on company business.
Rental vehicle—a vehicle obtained from the JSW-designated preferred rental car agencies for
temporary use to travel on company business.
Trailing indicator—results-oriented metric that gauges safety performance by measuring past
efforts, loss events, problem areas, and past trends and is used in comparisons.
Having appropriate Company vehicle—a motor vehicle owned or leased by JSW and
assigned to a particular person, platform, region, function, or site or personal vehicle of
employees, contractors and visitors.

5.1 Regulatory requirements

Each Division / Department / project area / other locations shall confirm annually that company

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 Road Safety

drivers have a valid driving license.

Company drivers, contractors, transporters, vendors and visitors
must follow all government rules and regulations concerning driving, including
o Following alcohol / illegal drug prohibitions.
o Smoking is prohibited while driving.
o Having a valid driver’s license to operate the vehicle being driven and Permit is required for
operating Earth Moving Equipment as applicable.
o Maintaining vehicles that are being driven on company business in roadworthy condition.
o Obeying all traffic signages and regulations.
o Using lights as required (including daytime running lights if the vehicle is equipped).

5.1.1 Motor vehicle records

The Division / Department / project area / other locations may determine that an employee’s
motor vehicle records should be inspected in those regions where appropriate prior to assigning
his or her company vehicle. These records may be re inspected as management specifies.
5.2 Driver training
If family members use a company vehicle, they should complete all training appropriate to their
levels of use. Local, region, function, or platform guidelines on who may use a company vehicle
should be followed. Family members are not permitted to drive any vehicle within the plant.
5.2.1 Company vehicle custodians and Transportation company drivers
All employees who are company vehicle custodians, Personal vehicle and Transportation drivers
shall take driver safety training.
Each Division / Department / project area / other locations should define what is considered
driving routinely, either by number of trips per month/year or by mileage per month/year.
Driver accreditation must be completed at least every two years. Driver training shall consist of
some combination of personal experience, classroom study, through videos, and practical skill
development by professional agency. The Division / Department / project area / other locations
shall determine any training or retraining beyond this minimum standard.
Company vehicle custodians shall help ensure that any non-JSW employee driver of a company
vehicle has a valid driver’s license.
5.2.2 Occasional drivers
JSW employees who drive on company business but are not considered Transportation drivers
should be encouraged to take some form of driver safety training. Occasional drivers include
people who do not routinely drive great distances or in unfamiliar territory. What constitutes an
occasional driver may differ by region/platform/function.
5.2.3 New company drivers
New company drivers (whether new to the company or new to the job), whose assignments place
them in the company vehicle custodian, Transportation driver, or occasional driver categories, must
have completed required driver and vehicle training prior to their first trips as drivers.
5.3 Safe driving audit
Management must help ensure that a safe driving audit of company vehicle custodians, personal
vehicle and persons identified as Transportation drivers is performed at least once annually. Each
Division / Department / project area / other locations may establish a more Transportation audit
schedule.
Trained or experienced persons should conduct a safe driving audit. To be effective, this audit
should be a cooperative coaching effort between driver and rider. The purpose of the audit is to

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identify driving deficiencies before they cause collisions or are reinforced as poor driving habits.
Division / Department / project area / other locations may adopt, as a good practice, the use of a
professional external driver training organization auditor to perform an external audit to establish
the driver’s skills and identify any areas for improvement or additional driver training.
5.4 Fitness to drive
In order to drive safely, employees, contractors and visitors must have sufficient strength, endurance,
agility, coordination, and reaction speed to meet the demands of driving. A company driver must not
operate a vehicle when his or her driving ability is physically or mentally impaired. The recent onset
of either Medical (e.g., diabetes, high blood pressure, seizure disorder, or acute upper respiratory
illness) or mental (e.g., depression or anxiety) condition or use of medications, drugs, or alcohol can
impair driving ability.
Employees should exercise care for their own safety and the safety of others. If physical or mental
impairment is possible, the employee should request assistance. Someone to drive the individual
or alternatives should be provided. If employees are unsure, they should talk with either their
primary care physicians (PCPs) or First Aid / JSH - Integrated Health Services (IHS) resources
before driving. Once a diagnosis is established, JSH / First aid doctors or their personal
physicians must examine before returning to driving.
5.5 Incident Reporting
The line management shall monitor vehicle-driving performance through a combination of
trailing and leading indicators.
The line management shall use the safety Incident reporting System (SIRS) database to capture
the following trailing indicator information, which shall be input by Division / Department /
project area / other locations through resources:
o Motor vehicle collisions
o Motor vehicle incidents
o Vehicle-related fatalities
o Vehicle-related lost workday injury/illness cases
o Vehicle-related record able injury/illness cases
o Statistics analysis and review

The line organization should consider using the following leading indicators in its vehicle driving
safety process:
o Number of collisions/incidents in a three-year period by driver
o Number of drivers with more than one vehicle collision and/or vehicle incident per year
o Percent of drivers audited per schedule
o Percent of drivers trained per schedule
o Percent of drivers reviewing this standard annually

All collisions or incidents involving company, rental, or personal vehicles being used for company
business shall be reported to line management (e.g., within 12 hrs if it is serious and immediately
in case of fatal) and as specified by the business.
When personal vehicles are used on company business and are involved in an incident resulting in
vehicle damage, the damage is not reimbursable because the conveyance allowance covers
operating expenses (e.g., fuel, oil, repairs, tires, maintenance, insurance, and depreciation) that
account for such events.
All motor vehicle collisions/incidents shall be investigated and documented
In SIRS system Vehicle motor collisions/incidents involving rental vehicles shall be reported to
the all concern transporters in addition to internal JSW reporting.

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All motor vehicle collisions/incidents involving company vehicles in which someone other than a
JSW employee is driving must also be reported in SIRS while driving, the main job of the driver is
to safely control the vehicle.
5.5.1 Seat belts
All occupants of vehicles used on company business must wear seat belts.
5.5.2 Hand brake / emergency brake / parking brake
The hand brake, emergency brake, or parking brake shall be set before the driver leaves the
vehicle.
5.5.3 Headlights
Daytime running lights should be used where available. If daytime running lights are not
available, low-beam headlights should be used during operation of the vehicle to provide an extra
degree of safety. Headlights must be on while driving in night / low illumination.
5.5.4 Guidance on being a better driver
An alert driver is able to anticipate and compensate for hazards and manage the resulting risk in
continuously changing traffic conditions. See Appendix B for additional advisory guidance on how
to be a better driver.
5.5.5 Transportation of hazardous materials
Transportation of hazardous materials / dangerous goods must be done in accordance with
applicable rules and regulations.
5.5.6 Cellular phones, other portable electronic devices, and other
distractions
This section restricts to use of any of the following while driving
o Built-in car phones, whether hand-held or hands-free models.
o Portable cellular phones located in a vehicle and used by the driver.
o Electronic equipment (portable electronic devices), currently or soon to be available, that might be
located and/or operated in a vehicle.

In addition, other distractions that interfere with safe driving practices are discussed.
The safe operation of a motor vehicle involves skill, a commitment to safety, and the driver’s total
commitment to the task at hand. A driver’s primary responsibility is the safe operation of the
vehicle, and no activity should interfere with that responsibility as driving is a risky activity. Thus,
any use of a cellular phone, or other portable electronic device while operating a motor vehicle
must not be use while driving which causes distraction.
Driver distractions consist of two types: cognitive distractions, which take the driver’s mind
off the driving task, and distractions due to physical manipulation of things, which take the
driver’s eyes off the road and/or hands off the wheel.
To minimize cognitive distractions, a driver should stop the vehicle at safe place for attending any
emergency calls or interacting with passengers. Cellular phones.
Even hands-free cellular phones shall not be permitted while the vehicle is in motion or stopped in
traffic. At no time shall a conversation be held when driving with the phone out of its hands-free
cradle or held in the driver’s hand, regardless of how the call is initiated.
The driver of any company vehicle must adhere to the following conditions while the vehicle is in
motion or stopped in traffic situations:
o Drivers shall not initiate a call under any circumstances even in the emergency situations while
driving.

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o Incoming calls may be attended only after stopping the vehicle at a safe place

Other distractions
Safe, defensive driving calls for disciplined focus on the driving task at all times. To minimize
distraction, drivers should minimize contact with anything not directly involved with driving
legally, courteously, and safely.
Other potential distractions include the following actions:
o Changing a radio station by retuning the radio
o Changing tape cassettes or compact disks
o Dictating mail into a hand-held recorder/Dictaphone
o Eating, drinking, or smoking
o Engaging in personal grooming
o Reaching for objects in the car
o Reading directions, maps, mail, magazines, or newspapers
o Talking to passengers in difficult traffic conditions
o Writing
5.5.7 Refueling of motor vehicles used for company business
Company drivers should adhere to the following when refueling company, personal, or rental
vehicles:
o Turn off the vehicle engine. Put the vehicle in park and/or set the emergency brake. Disable or
turn off any auxiliary sources of ignition
o Do not smoke, light matches, or use lighters while refueling at the pump or when using gasoline
anywhere else.
o Use only the refueling latch provided on the gasoline dispenser nozzle.
o Never force the refueling latch on the nozzle into the open position.
o Do not reenter the vehicle during refueling. If reentering the vehicle cannot be avoided, discharge
any static buildup before reaching for the nozzle by touching something metal (e.g., the vehicle
door) away from the nozzle with a bare hand.
o In the unlikely event that a static-caused fire occurs when refueling, leave the nozzle in the fill pipe
and back away from the vehicle. Inform to the concern agency for attending immediately.
o Use of Cellular phones during refueling time is prohibited.
5.6 Motor vehicles used for company
To help ensure personal safety and acceptable crash protection, the following vehicles shall not be
used for business travel:
o Motorcycles
o Vehicles with no tops
o Vehicles with soft convertible tops

5.6.1 Items equipped with motor vehicle

To promote accident avoidance and crash protection, company vehicles acquired by lease,
purchase, or rent shall be equipped, where available, with the following:
o Hand Brake/ Parking Brake
o Blinker with buzzer
o Left and right side-view mirrors
o Seat belts
o Stepney
o First aid box and road map

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This is intended to require immediate replacement of existing vehicles; however, vehicles that are
replaced shall meet these standards. Refer to Appendix C for additional mandatory requirement
and advisory guidance on vehicle selection and maintenance.

Brakes, all lights, turn signals, windshield wipers, tyre condition and pressure (including spare),
and the horn should be inspected frequently and essential repairs performed immediately.
Custodians of company vehicles must maintain the company vehicle or personal vehicle according
to manufacturer’s guidance. The maintenance program is prescribed to confirm regular
maintenance for vehicle reliability/safety and also to confirm that a recognized or reputable
service establishment performs all repairs for warranty purposes.
Using rental vehicles, company vehicles, or public transportation (e.g., taxi, plane etc.) is
encouraged for all business travel as opposed to using personal vehicles. An employee should use
a vehicle that meets or exceeds established company standards for purchasing or renting vehicles.
If in case personal vehicle is used for official purpose, it should be granted with prior permission
from the concerned authority and statutory guidelines of government for night driving must be
followed. Regional advice should be followed regarding renting or driving in foreign countries
Vehicles should be used for their designated function. Vehicles should not be loaded beyond the
manufacturer’s specified capacities.
5.6.2 Personal items
Personal items
No explosives, ammunition, fireworks, weapons shall be stored or transported in company-owned
or -leased vehicles or in personal vehicles when used for company business.
In extraordinary cases, security personnel and others may be allowed to possess weapons subject
to the approval of the Top Management.
5.6.3 Vehicle familiarity
Different vehicle types and classes respond differently to driver inputs. Extra caution should be
used when the vehicle is unfamiliar. People familiar with driving small or midsize vehicles may
not be equally familiar with driving minivans, sport utility vehicles, and four-wheel drive vehicles.
5.7 Foreign travel considerations
Travelers to foreign locations are encouraged to use public or arranged transportation. Different
geographic locations have different laws, customs, and terrain. If a driver is not familiar with a
location, he or she shall become familiar, get training, and/or arrange with someone experienced
with local conditions to do the driving.

5.8 Driving safety network/communications

Businesses, functions, and regions that have many people who drive as a major portion of their
jobs should establish a network or other means to communicate information regarding driving
safety (e.g., a driving safety committee). The following are examples of network or committee
functions that serve a particular business, function, or region:
o Communicating key learning, metrics, and trends
o Developing and promoting business-specific guidelines for clarification, as appropriate
o Promoting safe driving
o Reviewing incidents
o Setting training standards

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6. Management systems
6.1 Support resources
Road and Rail Subcommittee, Central Maintenance Department are available to assist with the
implementation of this standard. Company vehicle fleets are managed by a fleet management –
Central Maintenance Department.
6.2 Management records
Records shall be retained in compliance with the Corporate Records and Information
Management Program.
Documentation of training as discussed in Section 5.2 shall be maintained.
6.3 Standard renewal process
This standard shall be reviewed and revised as necessary and, at a minimum, not later than Three
years from the date of the last revision.
6.4 Deviation process
Deviations from this standard must be dealt with the different circular given by the management
of JSW. Deviation authorization must be renewed periodically and no less frequently than every
two years.
6.5 Training and communications requirements
Training is discussed in Section 5.2. Communications are discussed in Section 5.11.

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Appendix A—Vehicle collision/incident report

Place of collision:

Date:

Time

Vehicle details:

Registration Number of vehicle:

Type of vehicle:

Vehicle pass number:

Department under which vehicle is operating;

Name of the driver/employee to whom vehicle is assigned:

Pass .No. / Gate Pass number:

Brief description of incidents:

Damage report of company property:

If the operator injured then details of injury by first Aid Station:

Doctor’s report if any:

Damage report of vehicle:

Is the vehicle collided with other vehicle? Yes/ No

If Yes, Details of the other vehicle in the same format:

Weather conditions at time of incident:

Were seat belts worn?

Was the incident alcohol related?
Was speeding involved?
Road conditions:
Last time the vehicle operator received driver training:

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Appendix B—How to be a better driver

B.1 Defensive driving

Defensive driving is the practice of safe driving techniques. These techniques are used regardless
of the actions of others or of adverse conditions created by the environment or vehicle condition.
Safe driving techniques call for the driver to be prepared for a variety of potentially dangerous and
often life-threatening driving situations.
The defensive driving techniques listed below are the key observation steps known as the five
steps of defensive driving; this is a system of five interlocking keys, based on common sense and
logic.
1. Aim High in Steering.
Look ahead to where your vehicle will be 15 seconds or more from now. 15 seconds eye-lead time
provides advance warning of pending danger, giving you an additional margin of safety. Maintain
a legal speed appropriate to current conditions, and drive so you have control of your vehicle at all
times.
2. Get the Big Picture.
To make the right decisions, you need total information. Not only 15 seconds ahead, but also all
around you. You need a full 360° circle of constant awareness. Be aware of blind spots.
3. Keep Your Eyes Moving.
To get the Big Picture requires constant scanning. Constant eye movement activates your full
visual potential and keeps you alert to the changing big picture. Identify the hazard, and manage
the risk.
4. Leave Yourself an Out.
In addition to reaction time, you need S-P-A-C-E. Whenever possible, surround your car with
space. If you lose part of the cushion, work to get it back. Even in dense traffic, keep at least the
front and one side open. Avoid tailgaters! Remember to use the “Four-Second Rule”— leave a
minimum of 4 seconds between your car and the car in front of you. Leave more time when
conditions suggest the need.
5. Make Sure They See You.
Seek eye contact from anyone who could enter your path. If they are a threat and you don’t have
their attention, use your lights, turn signals, horn and other warning devices to alert them of your
presence. Keep visible and communicate.

These “keys” are common sense, easy-to-use skills that will work in any vehicle in any traffic
conditions. Practice, and think through the five steps, until applying them becomes a natural part
of your everyday driving.
B.2 Fatigue
Driver fatigue has been determined to be a contributing factor in many motor vehicle collisions.
Often, fatigue leads to increased reaction time, which can prevent the driver from reacting quickly
enough to prevent a collision.
Employees should be aware that unusually long driving distances coupled with work time could
cause fatigue. The employee should do whatever is appropriate to allow him or her to complete the
trip safely (e.g., traveling with other employees, staying overnight at a hotel, or using public
transportation). Any questions or concerns should be discussed with supervision before making

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the trip.
The following list includes some causes of driving fatigue:
o Driving after consuming a large meal
o Driving long distances at highway speeds (i.e., highway hypnosis)
o Driving long distances without getting proper rest (some experts suggest breaks every two hours)
o Driving several hours after a full day of work
o Driving without adequate ventilation and temperature control
o Ingesting various medications or controlled substances
o Insufficient rest
o Maintaining an improper driving position behind the Steering.

Knowing when you are tired

In addition to the obvious symptoms (e.g., heavy eyelids or head nodding), other signs of fatigue
include the inability to concentrate, clumsiness, and forgetfulness. Drivers should check to see if
they could remember what they observed in the last two miles. If drivers experience these
symptoms, they should give strong consideration to terminating their trips.
Businesses, functions, and regions may wish to set guidelines for preventing fatigue so that
employees understand that they are not expected to take unnecessary risks. Supervision should
discuss expectations with employees (e.g., staying in a hotel would be permissible rather than
driving several hours after a full day of business).
B.3 Vehicle ergonomics
Although the driving posture is mainly static, the driver’s body copes with external forces (e.g.,
curves, unequal surfaces, vibrations, acceleration, and deceleration). To prevent the exacerbation
of musculoskeletal disorders, the driver should consider the following guidelines:
o Beaded seat covers should not be used because they may act as a roller and reduce the
effectiveness of the seat belt.
o For proper hand/wrist positioning on the steering wheel, bent wrists should be avoided by
adjusting the location of the hands or the tilt of the steering column.
o Gripping the steering wheel with excessive force should be avoided when driving in stressful
situations (e.g., late for an appointment or stuck in traffic).
o Head restraints should be positioned so that the middle of the restraint is level with the height of
the ear. The top edge of the head restraint should never be set lower than level with the top of the
ears. Head restraints set too low can have a detrimental effect and increase whiplash type injuries.
o Seats should be adjusted to a proper upright position.
o Seats should be adjusted to meet personal body dimensions and to provide adequate lumbar (i.e.,
lower back) support. If the seat is nonadjustable for lumbar support, a pillow may be added for
comfort.
o Seats should be adjusted so that the knees are slightly higher than the hips.
o Sedentary positions should be avoided for extended periods by stopping for a short walk or stretch
break.
o The automobile interior temperature should be kept moderate.
o When exiting the vehicle, twisting of the torso or knees should be minimized by swinging both legs
to the side and then stepping straight ahead.
o When loading or unloading the trunk or back seat, items should be kept close to the body to avoid
extended reaches and bent backs.
o Wallets should be removed from back pockets before sitting for a long time because the wallets
may press on and irritate a nerve.

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Appendix C—Selection of company vehicles

The guidelines below should be considered when deciding whether to use a personal vehicle or a
company vehicle for business travel. This applies to all vehicles acquired by lease or purchase, as
well as rental vehicles. See Section 5.8 for additional vehicle-selection criteria.

C.1 Vehicle
Vehicle must incorporate with all safety features for the operator.
For the safety of JSW employees and their families, employees may choose to consider these
guidelines for selection of personal vehicles.
C.2 Tires
Tires of the same construction (e.g., radial or bias-belted) shall be used on all four wheels. Tires of
different type shall not be mixed on the same axle (e.g., snow, off-road, and highway). Where
studded snow tires are used on front-wheel-drive vehicles, they must be used in all four-wheel
positions. Tires should be inspected at least every six months or (12,000 km) whichever comes
first.
C.3 Vehicle maintenance
Vehicle servicing must be performed at least according to the manufacturer’s requirements and at
the appropriate time, mileage, and driving condition intervals specified in the vehicle’s operator’s
manual. All receipts for such servicing must be maintained and organized by the driver. No major
vehicle repairs to a company vehicle (e.g., replacement of brakes) shall be performed by the driver.
Recognized or reputable service establishments must do work.
Proper tire rotation, replacement, inflation, and wheel alignment, as well as proper brake, shock,
and strut replacement all combine to maximize the safe handling characteristics of a motor
vehicle. These maintenance items require specific, ongoing attention by the driver and shall be
thoroughly checked at least at every servicing.
Vehicle operators should follow the vehicle manufacturer’s operator’s manual as the primary
guide to vehicle maintenance and care.
For company vehicle custodians using the vehicles on company business, maintenance, repairs,
and the safe working condition of a vehicle are essential to safe operation. The vehicle operator is
responsible for this activity.

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Road Safety Rules inside JSW For:

Pedestrians:
• Walk on Foot path where ever it is made
• Cross the road at Zebra crossing
• Before crossing road first look left, then right and again left and ensure there is no vehicle
movement
• Cross the road straight not zig –zag

Cyclist:
• Before cycling, check tire pressure, brake and condition of the cycle
• Keep your cycle at a safe distance from the vehicle ahead of you.
• Do not cycle side by side on the road
• Two person on a cycle are not allowed
• Do not carry such things on cycle which will create imbalance while cycling
• At all railway level crossing, stop, look and then proceed
• Slow down the speed of your cycle near Security Gate, Check Gate, canteen and other congested
areas
• Be cautious While coming from side road to main road

Two wheeler / Three wheeler / four wheeler (Excluding Heavy Vehicle)

• Before taking your vehicles on road check the fitness and road worthiness of the vehicle
• Do not drive your two wheeler without ISI crash helmet with visor
• Drive three/four wheeler with using safety seat belt
• At the turning give proper signal and slow down your vehicle
• Drive your vehicle within specified speed limit
• Do not use mobile phone while driving
• Keep your vehicle always at the left of the road
• Slow down the speed of your vehicle at Zebra crossing, check house. Canteen
• Do not overtake from left side and overtake only after getting proper signal from the vehicle ahead
of you.
• Keep safe distance from the vehicle ahead of you
• Do not park your vehicle at No parking Place
• Do not drive the vehicle in alcoholic condition
• Follow all road safety rules
• Slow down the speed of your vehicle at Zebra crossing, check house. Canteen
• Show your vehicle document on demand by the company’s officials
• Do not use mobile phone while driving
• Do not drive your vehicle after using alcohol
• Follow all road safety rules

Heavy Vehicles:

• Check the fitness of the vehicle before taking it on road

• Before driving your vehicle ensure that no one is beneath/ very near to the vehicle
• Do not drive your vehicle during Shift timings. Shift buses are exempted.
• Park your vehicle at Proper parking place
• At all level crossing STOP. LOOK and then Proceed
• Do not load the vehicle beyond its capacity
• Do not allow any person on the deck of the vehicle

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• Drive your vehicle within specified speed limit

• While reversing the vehicle helper must stand at rear right side to give signal to the driver
• Slow down your vehicle at the turning
• Do not overtake any vehicle

Safety at Railway level crossing for all:

• Stop your vehicle before crossing all railway level crossing

• First look left, then right and again left before crossing Rail-Road junction
• Allow the loco to cross the level crossing first
• Do not park your vehicle near railway tracks
• Do not enter into level crossing while the drop gates are lowering down
• Do not park your vehicle on railway tracks
• Stop your vehicle before STOP line when the drop gate is being closed/closed
• Do not cross railway tracks at any other places than specified
• Follow the ground crew instruction at level crossing.

Appendix D—Road Repair Preparedness

D.1 Road Safety

• Working on or close to the road surface can be very dangerous.

• Routine maintenance workers need to develop a safety culture or attitude and training courses to
this end should be provided to all workers on the road.

Working Staff should be made aware of the following:

• Always be aware of potentially dangerous situations

• Always wear a fluorescent orange safety jacket when working in the road reserve
• Do not step onto the traveled surface without first checking for oncoming traffic
• When not in a delineated work area always face oncoming traffic and watch traffic movements.
• When driving on the road do not make sudden stops
• When stopping, park off the road surface
• All maintenance vehicles should be equipped with yellow flashing lights and "Maintenance
Vehicle" signs
• Making a U turn on the road is dangerous and increases the risk of an accident
• Remove all loose or foreign objects such as tools, material, broken exhausts, rubber from burst
tyres and signs not in use from the road surface
• Maintain appropriate temporary signage - when not required remove or cover signs
• Do not hold discussions on the carriageway or shoulder - inspect the problem area and move to a
safe place in the road reserve for any discussions
• Do not work simultaneously on both sides of the road at one location
• Clear accident scenes as soon as possible
• Timing of work on the road surface is important and should be programmed to avoid peak periods
such as morning and afternoon peak periods

D.2 Pavement Repair

• All Road surfaces must be kept in a condition suitable for safe travel at the specified speed limit.
• Keeping the surface of all roads in a safe condition is the number one priority maintenance item.
• Regular inspections of all paved road surfaces will be carried out

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• These inspections will ensure that all areas of pavement failure have been promptly identified, and
repaired.
• The permanent repair of all serious pavement break areas and distortions must be completed as
quickly as possible. In addition to the daily/weekly routine inspections,
• Transverse cracking, general hairline cracking, pavement joint separation and roller cracks, are
examples of distresses which if left unattended, will eventually develop into more serious
pavement failures.
• Pavement Distresses that would require treatment would include:
• Pot Holes
• Sub grade Failures
• Alligator Cracking
• Settlements /Distortions (i.e. culvert dips)
• Wheel path cracking
• Spalling and Raveling
• Depressed Transverse Cracking
• Rut

D.3 Roadway Surface Maintenance

The Following items to be inspected and the frequency of inspection

Road Elements Frequency

Signs Yearly
Road marking Yearly
Guardrails Weekly
Structures Yearly
Flexible road Illegal Yearly
Rigid road condition Yearly
Drainage Monthly
Fencing Weekly
Informal Settlements Weekly
Illegal Access Monthly
Level Crossing Maintenance Monthly

D.4 Dust Control

• Dust control system to be adapted minimize safety hazards caused by severe dust
Conditions on gravel roadways.
• Identification of all roadway segments that will require dust control.

D.5 Railway Crossing Maintenance

• Crossing maintenance is required to ensure a safe crossing for the motoring public and the railway
operator.
• All railway crossings should be inspected weekly and immediately following the completion of any
maintenance activity that has been carried out in close proximity to the crossing.

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• Visual checks should be performed more frequently on those crossings that are known to be
problematic.
• All crossings will be kept clear of all debris, gravel etc., resulting from roadway maintenance
activities.
• When roadway maintenance affects the operation of the railway, the railway operator must be
notified prior to the commencement of the work.
• All crossings should be signed in accordance with Infrastructure standards.

D.6 Delineators

• Delineators, sometimes referred to as guide posts, are installed to assist the motorists during
periods of limited visibility. Delineators are used;

At changes in road alignment,

At changes in roadway width,

For marking roadside hazards,

As a guide for turning movements, in advance of a guardrail end treatment that is turned
away from the road.

• Delineators shall be located in accordance with the Design Guide for Traffic Barriers Section.

D.7 Guardrail

• Guardrail is a longitudinal roadside barrier that is intended to contain or redirect a vehicle

that may inadvertently attempt to leave the roadway.
• Typically guardrail is used to protect vehicles from three major hazards: roadside obstacles,
permanent bodies of water, and steep slopes or high embankments.
• Proper maintenance of guardrail is critical to safe operations.

D.8 Litter Clean Up

• Good housekeeping and, consequently, neat appearance of our roads , can create a
favorable impression.
• Therefore, it is important to keep a clean right-of way. A clean right-of-way is also important in
preventing damage to equipment and tires during mowing operations.

D.9 Drainage Systems

• As flowing water can be one of the greatest natural destructive forces affecting a road, it is very
important that all structures and other features of the drainage system are well designed and
properly maintained. In order to maintain a roadway in optimum condition, water must be kept
from saturating the sub grade and also from eroding the roadway.

D.10 Sidewalk

• The maintenance of all sidewalks located be side of the road to be the maintained

D.11 Signage

Traffic signs and road markings play a significant part in overall road safety. Each element of the
signage has been thought out carefully for the benefit of the public. Lack of appropriate signage can
make travel hazardous, particularly at night and in inclement weather conditions.

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• Standard Signs are to be used to inform motorists of traffic regulations, warn of changes in the
roadway characteristics or hazards, and to provide directional/distance information that is
necessary to motorists.
• All roads should be checked on a regular basis to ensure that all signs are properly in place,
functional and conform to established standards.
• In addition to daytime inspections, night inspections should be carried out regularly to ensure
that signs are reflective and legible during hours of darkness.
• Lighting which has been installed on overhead sign structures should be inspected regularly to
ensure that all fixtures are operational.

Regulatory, Warning Signs and Guide Signs

• All regulatory warning and guide signs within the right-of-way shall be maintained

Parking and Other Facility Signs

• All parking and other type of information to be followed

Traffic Signals

• The function of a traffic control signal is to safely assign the right-of-way between the
conflicting flows of traffic at an intersection.

Pedestrian Signals

Installation and maintain all pedestrian signals located on the some very unique situations

Line Painting

• Line painting is a traffic control device that is used to define traffic lanes and assist in the control,
warning and guidance of the road user.
• Standards for line painting as defined in the Marking Guide to be followed
• All line painting on roads with the exception of parking lines & painting shall be maintained in
good condition. Typically, line painting is carried out on an annual basis
• Centre lines every year
• One shoulder line each year, alternating sides annually
• Other lines every year or every other year
• On high traffic volume road, all lines every year

Roadway Illumination

• Proper Illumination and traffic signal systems should be provided

D.12 Sweeping

• In all the roads, scheduled sweeping is undertaken.

• Sweeping is usually carried out at intersections with turning bays, bridge decks, or along raised
median.
• Sweeping is done as required to remove debris from the road surface (i.e. trucks turning onto the
road from the plant units).
• Sweeping and cleaning paved surfaced is undertaken to:
• Remove sand and debris from the pavement surface to avoid damage to vehicles.
• Remove sand and debris from areas scheduled for line and message painting.
• Prevent debris from entering drainage inlets.
• Reduce potential for skidding by increasing traction.
• Remove sand and debris from the pavement surface prior to crack filling or tacking.

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• Clean up spills and vehicle accident debris.

• Remove loose chips from pavement surface.

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