Siemens Gamesa Static Catalog Guide en

Ariba Network.
CIF Catalog Guide

January 2021
© Siemens Gamesa Renewable Energy January 2021

Supplier guide for SAP Ariba 2
Content overview
• What is a CIF Catalog?

• CIF Catalog Enablement
• Publishing a Catalog on Ariba Network
• Updating CIF Catalog

What is a CIF Catalog?

What is CIF Catalog?
• A static catalog (CIF) is a text file stored on Ariba Network that describes the products and services your
organization offers and the prices you charge. Siemens Gamesa’s users access your catalog through SAP
Ariba Procurement to purchase your products and services offerings.
• It allows:
• Rapid Deployment
• Great Compliance Control
• Low Setup Cost and Complexity
• Siemens Gamesa’s users will be able to:

• See;
• Compare;
• Buy;
…your items from SAP Ariba Procurement.

User Interface (customer users) – Items View
• Search for Items or browse through the different Categories
• Returned search results
• Single item view

CIF Catalog Template
CIF Catalog Template will be provided separately
Header
Data

CIF Catalog Enablement

CIF Catalog Enablement
Siemens Gamesa’s Prerequisites to Start: Supplier’s Prerequisites to Start:

• Catalog Requirements Completed • Catalog Content Clarified with Siemens Gamesa
• Catalog Approvers Identified • Ariba Network Trading Relationship Established
• Commodity Codes & UoM Loaded • Ariba Network Test Account Created
• Supplier Master Data Enriched (Supplier ANID Added)
• Escalation Path Defined
• Catalog Content Clarified with Supplier
Catalog Creation Upload to TEST Buyer Testing Move to Production
Week 1 Week 2 Week 3 Week 4 Week 5

Corrections of CIF Catalog if Catalog Upload in Ariba Catalog Upload in Ariba
Supplier Creating CIF Catalog
Needed Network TEST Account Network PROD Account
Troubleshooting
Initial Communication & Support of Catalog Creation PROD Catalog Upload
TEST Catalog Upload Testing Support
Education Troubleshooting Support
Support
Catalog Approval & Activation Catalog Approval
Siemens Gamesa Escalation Path Escalation Path Testing Execution
Escalation Path Decision for GO LIVE
Buyer Testing might be extended up to 8 weeks if transaction integration is requested by the Supplier

Publishing a Catalog on Ariba Network

Ariba Network Access, Catalog Publication
(1) Access your Ariba Network Account

Go to: http://supplier.ariba.com.
Enter your Username & Password and click Log In to access your
Production account.
• Your catalog on Ariba Network must first be created in your TEST
account.
• You will load your catalog on your production account only after
publication and validation of the catalog in your TEST account.
(2) Click on the Catalogs tab on your Home Dashboard
(3) Click on the Create Standard button

Catalog Publication
(4) Enter the Catalog Name which has been

communicated to you.
This needs to match Siemens Gamesa’s naming
convention provided in the introductory email from
SAP Ariba
(5) Click Next
(6) Select Private
(7) Select Siemens Gamesa in your customers’ list.
(8) Click Next
Note: If Siemens Gamesa is not part of the customer list, it means

that the Buyer Trading Relationship has not been accepted yet on
Ariba Network.
Please accept the relationship first.

Catalog Publication
(9) Click Choose File and browse to the catalog file

on your computer.
(10) Click Validate and Publish
Note: Ariba Network supports an Excel file (zipped or unzipped format) up to 1 MB. If your file is bigger, you must convert it into a .cif file
(see next slides).

Converting the Excel File into .csv file
If your file exceeds 1 MB, you must convert it into .cif format to be able to upload your CIF Catalog on
your account.
• First, convert the Excel file into .csv format : Open your template, select Save As option. On the pop up
window click on Tools and select Web Options. In the Web Options window, click on the Encoding tab
and select Unicode (UTF-8). Save the file as CSV file then click OK.
• Save the template.

Convert your .csv file into .cif file
• Once your template is a CSV file, open it with Notepad and delete all the commas and quotation marks from
the header, before and after DATA/END OF DATA lines and quotation marks in the FIELDNAMES line but do
not modify data lines, save it once it is done.
• Then rename the file with the extension .cif (instead of .csv): Ex. Template cif deck.cif
DO NOT change the DATA lines
• For special characters (for example ö, ü, etc.) you have to save your file as UTF-8-BOM
Important: you need to ensure that the fields

are separated by commas (,) and not by
semicolons (;)

Catalog Publication
• After the entire catalog has been uploaded:

Ariba Network begins the catalog validation
It can take several minutes to validate large catalogs Ariba Network stores new catalogs in a queue and
validates them one by one
• You can upload other catalogs while Ariba Network is validating.
• Once you have completed uploading your catalog(s):
DO NOT log out
Click the “Refresh” button on the catalog dashboard to update your catalog status.

Catalog Validation - Status
• After Ariba Network completes the upload, if

there are no network validation errors, the
catalog status is changed to Published and a
network-generated email is sent to Siemens
Gamesa.
• As Siemens Gamesa is using
AutoSubscriptionSync, the catalog is pulled
into the SAP Ariba Procurement to begin the
Siemens Gamesa-specific validations and the
status will change to Pending Buyer
Validation.

Catalog Validation/Errors
Errors can occur when:

• Validating against the high-level Ariba Network rules.
• Validating against the buyer-specific validation rules.
Note: Even if a catalog passes the high-level Ariba Network validation rules, you could still receive a notification within 24 hours informing
you the catalog has failed the buyer-specific catalog validation rules.

How to Correct Errors Found by Ariba Network
• Click on the red Error message
Click here
• One is sent directly to the “Errors” tab where one can review the error details

Updating CIF Catalog

Catalog Update – Step 1
When updating a catalog, it is not necessary to create a new standard. It is important to maintain the same
catalog subscription name.
(1) Select your catalog 1

(2) Click View/Edit 2
(3) Click Content
(4) Click Download Catalog File

(1) Click Download as CIF, for ease of editing, you

can convert the file to Excel and download it. Each
button will change from grey to black as you follow the
process.
(2) Click Convert to Excel and wait for the next button
to highlight
(3) Click Refresh Status and wait for the next button
to highlight
(4) Click Download as Excel and save the file to your
computer
(5) Click Exit

Open the downloaded file in Excel and enable editing and make necessary changes.

Once your new catalog version is ready, log in your Ariba Network account.
(1) Select your catalog
(2) Click View/Edit
1
(3) Click Content
(4) Click Upload Catalog File 2

(1) Click Choose File and browse to the catalog file on your computer
(2) Click Validate and Publish
1 2

Catalog Update – Latest Version Only
• The latest version is the only one available for modifications.

• To access previous versions, you must delete the more recent versions first.
• When a catalog has several versions, you can delete all of them by clicking:
Delete > All versions or only delete the latest version by selecting the catalog and clicking
Delete > Latest Version Only

Ariba Network Help Resources

Customer Support
Sign up for Additional

Customer Support
Additional Training Resources

Customer Support
Supplier Support Post Go-Live

Global Customer Support
Use the Help Center directly from your Ariba Network
Account (on the top right on the supplier account).
Depending on the issue, make sure you are either
logged into the Sourcing (Proposals and
Questionnaires) or the Ariba Network module.

Sign Up for Additional Training from Ariba Support
Sourcing Webinars
Suppliers can participate in additional training provided by Ariba Customer Support including a wide range of
topics from Source to Settle:

Additional Resources
Useful Links
• Ariba Network Hot Issues and FAQs - https://connect.ariba.com/anfaq.htm

• Ariba Cloud Statistics – http://trust.ariba.com
Detailed information and latest notifications about product issues and planned downtime
- if any - during a given day
• Ariba Discovery - http://www.ariba.com/solutions/discovery-for-suppliers.cfm
• Ariba Network Notifications - http://netstat.ariba.com
Information about downtime, new releases and new features

31
How can I request phone support from the Ariba Support team?
In order to request phone support from Ariba Support Team in terms of access and
administration of your existing Ariba accounts, please follow the below steps:
1. Go to https://service.ariba.com 5. In the next step the system will suggest to 6. Then the following form will appear:
2. Open the support section on the right side. either Get help by phone or to attend a live
webinar, please click on the first option.
3. Just enter any phrase in the search box. Once you submit the form, it will be sent to the
4. Once the system will ask additional Ariba Support Team directly and you will receive
questions please just mark them all as "No". an e-mail confirmation that the request has been
received.
You will then be contacted by the support team
either by phone or by e-mail.

32
Code of Conduct (CoC) and forgotten username or password
I can’t find Code of Conduct (CoC) document to sign Please go to the Siemens Gamesa website for suppliers and scroll down.
Answer “No” to the question number 12 in the questionnaire and then the CoC document should
appear.
I can’t upload Code of Conduct (CoC) into the If you cannot upload the Code of Conduct (CoC) to the questionnaire, please send it to
questionnaire. ariba.support@siemensgamesa.com.
I forgot my username and/ or password, what should I The username is usually your email address that you registered with.
do?
If it does not work, please go to http://supplier.ariba.com and click on “Having trouble logging in?” to
request your username.
If you need further help, please go to http://supplier.ariba.com, click on the question mark and you can
request support there (click on the headset icon).

Help and support
In case of questions, please contact ariba.support@siemensgamesa.com.

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Ariba Network.

CIF Catalog Guide

© Siemens Gamesa Renewable Energy January 2021

• What is a CIF Catalog?

© Siemens Gamesa Renewable Energy January 2021

© Siemens Gamesa Renewable Energy January 2021

What is CIF Catalog?

• Siemens Gamesa’s users will be able to:

© Siemens Gamesa Renewable Energy January 2021

User Interface (customer users) – Items View

• Search for Items or browse through the different Categories

• Returned search results

• Single item view

© Siemens Gamesa Renewable Energy January 2021

CIF Catalog Template

CIF Catalog Template will be provided separately

© Siemens Gamesa Renewable Energy January 2021

© Siemens Gamesa Renewable Energy January 2021

CIF Catalog Enablement

Siemens Gamesa’s Prerequisites to Start: Supplier’s Prerequisites to Start:

Week 1 Week 2 Week 3 Week 4 Week 5

© Siemens Gamesa Renewable Energy January 2021

© Siemens Gamesa Renewable Energy January 2021

Ariba Network Access, Catalog Publication

(1) Access your Ariba Network Account

© Siemens Gamesa Renewable Energy January 2021

(4) Enter the Catalog Name which has been

Note: If Siemens Gamesa is not part of the customer list, it means

© Siemens Gamesa Renewable Energy January 2021

(9) Click Choose File and browse to the catalog file

© Siemens Gamesa Renewable Energy January 2021

Converting the Excel File into .csv file

© Siemens Gamesa Renewable Energy January 2021

Convert your .csv file into .cif file

DO NOT change the DATA lines

Important: you need to ensure that the fields

© Siemens Gamesa Renewable Energy January 2021

• After the entire catalog has been uploaded:

© Siemens Gamesa Renewable Energy January 2021

Catalog Validation - Status

• After Ariba Network completes the upload, if

© Siemens Gamesa Renewable Energy January 2021

Errors can occur when:

• Validating against the buyer-specific validation rules.

© Siemens Gamesa Renewable Energy January 2021

How to Correct Errors Found by Ariba Network

• Click on the red Error message

© Siemens Gamesa Renewable Energy January 2021

© Siemens Gamesa Renewable Energy January 2021

Catalog Update – Step 1

(1) Select your catalog 1

© Siemens Gamesa Renewable Energy January 2021

Catalog Update – Step 2

(1) Click Download as CIF, for ease of editing, you

© Siemens Gamesa Renewable Energy January 2021

Catalog Update – Step 3

© Siemens Gamesa Renewable Energy January 2021

Catalog Update – Step 4

© Siemens Gamesa Renewable Energy January 2021

Catalog Update – Step 5

© Siemens Gamesa Renewable Energy January 2021

Catalog Update – Latest Version Only

• The latest version is the only one available for modifications.