BUSINESS PROCESS PROCEDURE

Title: Goods Receipt against Purchase Order – Stocks Items

Organization/Area Inventory Management

Release: ECC6 File Name: 5.1.5 MM-MIGO-GR-Goods Receipt against PO-Stock

Last Edited on: 10 August 2022 Version: 1.2

Overview

Deliveries of Valuated material are required to be received from Vendors as a part of external procurement.

BUSINESS PROCESS PROCEDURE OVERVIEW

Valuated stock material is required to be received from Vendors against Purchase Order placed by the
company. A goods movement is entered into the system referencing Purchase Order accordingly goods
receipt material document is posted. Appropriate general ledger accounts-Company Stock Accounts are
also posted.

Input – Required Fields Field Values/Comments

Purchase Order Number PO number
After Pressing Execute Button-
Following Fields-

Document Date (MM/DD/YY) Date that the document is entered

Posting Date (MM/DD/YY) Date that the document is posted

Movement Type Movement type to be used (101-Receipt w.r.t. PO)

Delivery Note Vendor’s Invoice Number
Bill of Lading Bill of Lading in case of Imports, otherwise leave blank
Notes Any Remarks

Tips and Tricks

When a receipt is entered in SAP, it must reference to Purchase Order Only

To reverse by material document follow the menu path: Logistics  Material Management  Inventory
Management  Material Document  Cancel/Reverse. The material document is needed for this
transaction.

In case of any problem in the material found at the time of receiving after creating material document by
movement type 101 , simply reverse the material document by following transactions-

Go to Transaction code-MBST or follow the menu path: Logistics  Material Management 

Inventory Management  Material Document  Cancel/Reverse
Enter- Posting date, Material document Number and Material document year and proceed further by
entering followed by saving.

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 BUSINESS PROCESS PROCEDURE

Title: Goods Receipt against Purchase Order – Stocks Items

Organization/Area Inventory Management

Release: ECC6 File Name: 5.1.5 MM-MIGO-GR-Goods Receipt against PO-Stock

Last Edited on: 10 August 2022 Version: 1.2

Procedural Steps

1.1. Access transaction by:

Via Menus Logistics  Material Management  Inventory Management

 Goods Movement  MIGO
Via Transaction Code MIGO

1.2. On screen “Goods Receipt for Purchase Order: Initial Screen”, enter information in the fields
as specified in the below table:

Movement
type101

Select GR purchase
order.

Fill the following for more details-

Field Description R/ User Action and Values Comments

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 BUSINESS PROCESS PROCEDURE

Title: Goods Receipt against Purchase Order – Stocks Items

Organization/Area Inventory Management

Release: ECC6 File Name: 5.1.5 MM-MIGO-GR-Goods Receipt against PO-Stock

Last Edited on: 10 August 2022 Version: 1.2

Name O/C
Document Default is current system R Date of the actual vendor Today’s date
Date date delivery (physical delivery). defaults in
Posting Default is current system R No user input Today’s date
Date date defaults in
Delivery Delivery Note number- R Enter details of Vendor’s
Note Vendor Invoice Number. Invoice/Challan number.
Bill of Number of the bill of lading O Enter bill of lading number if Not Required
lading issued by the sender. available.
Notes Document header text. O Use for Any remarks
Contains explanations or
notes which apply to the
document as a whole.
Movement Goods movement type.- Auto Movement Type number shall Movement
type Automatically if GR is automatically come to 101 if type is
against PO GR is against PO & stock 101for goods
Type –Unrestricted receipt
against PO

In the Material TAB

Material Material Code/number Auto Automatically from PO

In quantity tab

Quantity Quantity received R Automatically from PO,

However check it if it need to
be changed at the time of
receipt depending on partial
quantity.
Quantity Quantity as per Vendor R Quantity as per Vendors
In Challan Number Challan number to track
Delivery Over/Shortage Report.
Note
No of Number of Containers O Optional in case to track no.
Containers Received of containers received from
Vendors.

In the Where Tab

Plan Plant number. Auto Shall be automatically come If the plant is

from from PO. left blank, it
PO will be
picked up
from the
purchase

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 BUSINESS PROCESS PROCEDURE

Title: Goods Receipt against Purchase Order – Stocks Items

Organization/Area Inventory Management

Release: ECC6 File Name: 5.1.5 MM-MIGO-GR-Goods Receipt against PO-Stock

Last Edited on: 10 August 2022 Version: 1.2

order.
Storage Storage location R Enter or select a storage
location location if not entered in the
PO
Goods Name of person receiving O Name of person/Say Stock
Recipient Goods Receiver
Unloading Unloading Point name O The place in the Storage
Point Location/Receipt Bay
Text Any Remarks for material O Write any notes for material if
required.
In the Information related to PO
Purchase shall appear.
Order
TAB
In the Vendor Name shall appear.
Partner
Tab

Finally Check on the Item OK button to ensure selecting the Item.

1.3 Before Saving the document, Click on the Check Button to check the completeness of the
document.

System shall give the message –Document is OK

1.4 Now Save the transaction.

Result: Document posted. (Material document number shall be generated and also Accounting
document shall also be generated in the background. On display, in Doc. Information; Accounting
document can be seen.
*

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