Data Collection Timeline

Week  Group Member  Task 

1 : 5/23 Caitlin  Create an in-house spreadsheet to organize patient information 

Ali  Determine plan for optimization to keep consistency 
Tara  Organize weekly conference call to evaluate schedule 
Caitlin  Update IRB approval status 
Caitlin  Edit and submit data collection timeline 

2 : 5/30 Caitlin  Update IRB status

Caitlin  Work with physicist to collect 10 DIBH patients 
Tara  Hold first conference call and address any issues  

3 : 6/6 Caitlin  Update IRB status

Caitlin Planning patient 1
Ali  Enter patient 1 data in spreadsheet 
Tara  Organize and hold weekly conference call 

4 : 6/13 Caitlin  Update IRB status

Caitlin Planning patient 2, 3 & 4 
Ali  Enter patient 1-4 data in spreadsheet 
Tara  Organize weekly conference call: evaluate schedule, address issues 

5 : 6/20 Caitlin  Planning patient 5 & 6 

Caitlin Update IRB status
Ali  Enter patient 5 & 6 data in spreadsheet 
Tara  Organize weekly conference call: evaluate schedule, address issues

6 : 6/27 Caitlin  Planning patient 7. Enter patient 1-5 data into spreadsheet
Ali  Enter patient 1-4 data in spreadsheet
Tara  Organize weekly conference call to address any issues 

7 : 7/4 Caitlin  Planning patient 8, 9 & 10. Enter patient 5-10 data into spreadsheet
Ali  Enter all patient data in spreadsheet 
Tara  Organize weekly conference call to evaluate schedule, address any issues 
 Result  Status 

Excel Spreadsheet in “Stats” folder: OneDrive  Complete

In “Stats” Excel Spreadsheet, under “Planning criteria” tab  Complete
Thursdays @ 2pm or 8pm CST  Complete
Project Application submitted 5/23 NOT APPROVED Complete
Timeline submitted for group  Complete

Application in "Post-Review" NOT APPROVED Complete

Aquired 30 patients---Will pare down list to 10 and anonymize Complete
Phone communication Complete

Re-submitted application 6/9 with requested changes Complete

Plan patient 1: FB & DIBH plans with tangents + DCA Complete
on hold until IRB approval On-hold

Application was accepted Complete

Planned 2 & 3 6/15 & 16. Planned 4 on 6/17 Complete
on hold until IRB approval On-hold
Discussed IRB status, planned pts, etc Complete

Planned 5 & 6 on 6/22 Complete

Approved! Will share data starting next week: 6/27 Complete
Will start entering patient data after 6/23 approval Complete

Adding pt 8 to next week due to busy clinic sched this week Complete
Caitlin adjusting plans so will start data analysis next week Complete
Complete

Planned pts 8, 9, and 10 as of 7/6. Complete

entered all pt's data Complete
ess any issues  Complete
 Misc

No outside data sharing until approved

No outside data sharing until approved

Phone communication detailing need to wait for IRB approvals before sharing data, reviewed email response from professors,

IRB email received 6/7 with request for minor changes

Did not plan patient 2: lost one clinic day to AAMD conference. Pooled new pt population with existing contours on FB scans
No outside data sharing until approved
Phone communication on patient progress and IRB, discussing actual number of patients needed for data collection.

Waiting on letter of exemption 6/16

No outside data sharing until approved

Phone call @ 7pm CST scheduled on 6/16

IRB approval letter received 6/23

No patient data shared prior to 6/23 due to IRB status
Phone call @ 7pm CST scheduled on 6/23 - discussion on IRB pending and planning

Phone call @ 7pm CST scheduled on 6/30 - cancelled, nothing new to discuss. Open communication with text.

Email sent for communication detailing changes made in OneDrive.