(The Korean Embassy Bid Invitation #2022-06)

Open Bid Invitation [tender for security services]

1. Description: tender for security services

2. Registration Due: 16 June 2022 (by 17:00)

- Email the required documents below to india@mofa.go.kr
 Registration form (Attached [Form1]) 1 Copy
 Business license (1 Copy) and construction related licenses (if any, 1 copy each)
 Brief portfolio (1 Copy, including portfolio of past performances for the last 3 years, scale of the
company, credit-rate, current references, etc.)
 Bidding Price Proposal (Attached [Form 2]) 1 Copy

3. Site Survey: To be individually contacted for schedule upon the receipt of registration.(Required)

4. Bidding Result: To be informed individually after 20 June 2022 (Mon.) via email or call

5. Bidding Decisions:
 We take the open competitive bidding method. Only bidders which submitted proposal estimate
lower that EIR will be reviewed, and after the review the most qualified bidder will be awarded with
project.(Comprehensive factors, including EIR, size of the company, past performances, etc will be
considered during review.)

6. Expected Investment Range: Under Rupees 4,151,000(18% GST included)/ 7 months,

Monthly Rupees 593,000

7. Contract Schedule:
 Contract Signing: Within 3 days from the result announcement
 If the successful bidder does NOT wish to continue the contract, it is required that the bid deposit (5% of
the EIR, waived at registration) be paid to the Embassy (*Decree Article 37, 38)
 Contract Period: 01 July 2022 ~ 31 January 2023 (7 months)

8. Bidding Invalidation:
Applicants that do not meet the stated qualifications are not considered for this bid.
Applications with insufficient, forged and counterfeit documents are not considered.(*Decree Article76)

9. Others:
 All bidders are obliged to be fully aware of information specified in bid invitation. The Korean Embassy is
not held responsible for any issues arising from misinterpretation by bidder.
 The Korean Embassy promotes transparency and fairness in contracts (Decree Article 5-1, and a successful
bidder must sign ‘Pledge to Implement Integrity Pact’ and ‘Confidentiality Agreement’.
 The Korean Embassy may request bidding deposit, contract deposit and/or Security deposit for defect
repair according to the *Decree Article 37, 50, 62.
 Any difference of interpretation would follow the interpretation of the Embassy.
 Inquiry: india@mofa.go.kr, or +91-11-4200 7017
 Enforcement Decree of the Act on Contracts to which the State is a Party(Korea)

8 June 2022
The Embassy of the Republic of Korea
 [FORM1] Bidding Registration

Business
Name of
Registration
Business
#

Phone
Address
Number
Business
Information
E-Mail
CEO
Address

Brief Introduction
(Size, business area,
etc.)

Bidding
The Korean Embassy Bidding Invitation #2021-03
Bidding Invitation #
Information Project
Description tender for security services

Name :
Main Point of Position/ Title :
Contact Direct number :
E-mail :

Bidding
Deposit By entering the bid, it is agreed that the waived deposit should be paid in case that the successful
bidder do not continue the contract procedure.
Waiver

We, as a qualified business, would like to participate in the open bid at the Embassy of the Republic of
Korea. We agree with all the conditions and procedures announced in the Open Bid Invitation, and thus submit
all the required documents to enter the bid.

※ Attachment: Required documents mentioned in the Invitation

- Business License (1 Copy) and other related licenses (if any, 1 Copy each)
- Brief Portfolio (1 Copy, including past performances last year and current references)

. . 2022.

NAME (SINGNATURE)

TO THE EMBASSY OF THE REPUBLIC OF KOREA

 [Form 2] Bidding Price Proposal

Project
Description tender for security services
Bidding
The Korean Embassy Bidding Invitation #2022-06
Invitation #
Contract
01 July 2022 ~ 31 December 2022 (6 months)
Period
Ordering
The Embassy of the Republic of Korea
Organization

Bidding Price
Under Rupees (GST Included)

※ By entering the bid, it is agreed that the waived bidding deposit will be paid
Bidding
if the successful bidder does not wish to continue the contract procedures.
Deposit
a. Bidding Deposit Rate: 5% of the Bidding Price
Waiver b. Payment method: Cashier’s Check
(Pledge of c. Payment to: Embassy of the Republic of Korea, 9, Chandragupta Marg,
Payment) Chanakyapuri Ext. New Delhi – 110 021

Business Name

Address

CEO

Bidder
Name
Information
Contact
Point of

Position

Direct
Phone #
E-Mail

We would like to submit our bidding price above with the attached contract.

※ Attachment: Contract plan including personal, yearly management plan

. . 2022.

NAME (SINGNATURE)

TO THE EMBASSY OF THE REPUBLIC OF KOREA

DUTIES AND RESPONSIBILITIES OF SECURITY STAFF

1. The Security Agency will be responsible for overall security arrangements of the Embassy Premises. Patrol the
 premises always, maintain order and establish their presence in the Embassy premises.

2. Security Agency will ensure that all instructions of the administration are strictly followed and there is no lapse of any
kind. 

3. No items are allowed to be taken out without proper Gate Passes issued by the authorize officers as laid down in the
contract for in-out movement of vehicles, goods or any material. 

4. Deployment of Guards/Security Supervisors will be as per the instructions of the authorized officer of the Embassy
from time to time and the security agency will be responsible for their optimum utilization. 

5. The Guards on patrol duty should take care of all the equipments etc. installed in the inside and outside of the Embassy 

6. It should be ensured that flower plants, trees and grassy lawns are not damaged either by the staff or by the outsider or
by any means

7. The Security Guards/Supervisors should be trained to extinguish fire with the help of fire extinguishing cylinders and
other fire- fighting material available on the spot. 

8. In emergency situations, security staff/supervisor/Senior Security Supervisors deployed shall also participate as per
their role defined in the disaster management plan, if any, Security personnel should be sensitized for their role in such
situations. 

9. The Security Guards shall assist the visitors in reaching their desired department/locations

10. The Security Guard/Supervisor on duty shall not leave the premises until his reliever reports for duty.

11. Monitor and allow authorize vehicles or person to enter the Embassy premises

12. Secure all entry and exit gate doors and windows after end of the day. 

13. Submit reports of daily surveillance activity and important occurrences happened during the duty. 

14. To follow legal protocol before arrival of the dignitaries or guests of the Embassy

15. Respond to the alarms and to investigate and assess the situation and to inform the authorize officer of the Embassy

16. Investigate the people and not to allow any trespassers in the Embassy

17. Check surveillance camera and identify disruptions, suspicious activity and report to the authorize officer of the
Embassy

18. Check the identity of the person entering the Embassy, the baggage of the person will be checked thoroughly.