RELEASED

DATE bh_
Repnbtit of the Poilipines , BY
SUN
SU

Bepartment of Cducation
Region V

SCHOOLS DIVISION OFFICE OF CAMARINES SUR

November 26, 2021

DIVISION MEMORANDUM
No. S22
s. 2021

INTERNAL PROCEDURE OF SCHOOLS DIVISION OF CAMARINES SUR

ON THE UPGRADING OF POSITION OF TEACHERS THROUGH
EQUIVALENT RECORD FORM (ERF)

TO Assistant Schools Division Superintendents

Chiefs, CID and SGOD
Education Program Supervisors
Public Schools District Supervisors
Heads, Public Elementary and Secondary Schools
Public Elementary and Secondary School Teachers
All Others Concerned

1. Pursuant to DBM Manual on Position Classification and Compensation, specifically

in Chapter 6 entitled, Position Classification and Compensation Scheme for
Teaching Positions in Elementary and Secondary Schools, the Schools
Division Oice of Camarines Sur is issuing a procedure on the upgrading of
positions of teachers through Equivalent Record Form (ERF).
2. To expedite the approval of requests for upgrading of Teachers, the enclosed

procedure is adopted cffective December, 2021.

3. Attached to this Memorandum are the following enclosures:
Enclosure No. 1: Classification, Process and Timeline
.Enclosure No. 2: Documentary Requirements in applying for upgrading of
Position of Teachers through Equivalent Record Form (ERF)
Enclosure No. 3: EquivalentRecord Form (ERF)
Enclosure No. 4: Certification of No Pending Staffing Modification
Enclosure No. 5: Template of Sworn Statement
Enclosure No. 6: Work Flow Chart on Reclassification and Upgrading of Position
Enclosure No. 7: Route Slip of Equivalent Record Form (ERF}

4. Processing of applications for reclassification and upgrading of positions are on a

first-come-first-served basis.
5. Immediate dissemination of and compliance to this Memorandum is desired.

LOIDAN. NIDEA, CESO V

Schools/Division Superjghident
Encls.: As stated
DBM Manual - Chapter 6: Position Classification and Compensation Scheme
Reference:
for Teaching Positions in Elementary and Secondary Schools
Budget Circular No. 2004-1

To be indicated in the Perpetual Index

under the following subjects:

OFFICIALs POLICY sCHOOLS TEACHERs

Pase11
Address: Freedom Sports Complex, San Jose, Pili, Camarines Sur
Email: deped.camsur@deped.gov.ph
Website: www.depedcamsur.com
Telephone No: (telefax) 8713340
(Enclosure No. 1 to Division Memorandum No. s23,s. 2021)

CLASSIFICATION, PROCESS AND TIMELINE

1. Based on the Department of Budget and Management (DBM), Chapter 6, entitled

Position Classification and Compensation Scheme for Teaching Positions in
Blementary and Secondary Schools", the classification of positions of applicants are

shown below:

Occupational Teacher' BSE

Academic Preparation
+ 20** MA*
Group BSE*

Teacher I, SG-11 Teacher II, SG-12 Teacher III, SG-13

School:
Teaching
Head Teacher 1, SG-14 Head Teacher II, SG-15 Head Teacher II, SG-16

Head Teacher IV, SG-17 Head Teacher V, SG-18 Head Teacher VI, SG-19

Special Education Special Education Special Education Teacher

Teacher 1, SG-14 Teacher II, SG-15 III, SG-16

Bachelor of Science in Education or equivalent

**
Bachelor of Science in Education or equivalent plus 20 units in Master of Arts
***
Master of Arts
2. The classifications of teaching positions are determined by the following factors:
2.1. academic and educational preparation;
2.2. teaching experience; and
2.3. extra-curricular activities for professional growth.

3. In Budget Circular No. 2004-1, paragraph 6.3 states that:

The computation of the length of service shall inchude only the years of teaching which
were not credited in the computation of step increment due to length of service as
provided under Joint CSC-DBM Circular No. 1, s. 1990, thus, the automatic
upgrading of position shall no longer be considered for all incumbents of Teacher I
positions who have rendered twenty (20) or more years in teaching service.

4. ERF could be evaluated as:

4.1. TEACHER-I or HT-I (Secondary only - Department Head:

4.1.1. 20 units in M.A.; or

4.1.2. Combination of units earned in M.A. plus seminars attended (Division,

Regional, National and International)

lustration:
Item No. 1: 2 0 u n i t s i n M.A. = BSE + 20

Item No. 2: Combination of units earned in M.A. and seminars attended

15 units in M.A. (minimum requirement)
5 units for seminars attended (125 hours)
20 unitss

CLASSIFICATION,PROCESS,DOCUMENTS FOR SUBMISSION, SPECIAL INSTRUCTIONS AND rIMELINE OF RECLASSIFICATION AND UPGRADING OF
TEACHING AND SCHOOL HEAD POSITIONS

1of 2
Address: Freedom Sports Complex, San Jose, Pili, Camarines Sur
Email: deped.camsur@deped.gov.ph
Website: www.depedcamsur.comn
Telephone No: (telefax) 8713340
 4.2. TEACHER-II or HT-II (Secondary only Department Head):

4.2.1. Master's degree in Education; or

4.2.2. Completed Academic Requirements (CAR) plus 150 hours in seminars,

conferences and trainings attended (Division, Regional, National and
in
International)- to equal the required units to finish the M.A. Degree
the school/ College last attended; or

4.2.3. Bachelor's Degree for teacher or its equivalent plus M.A. units equivalent
to the number of units required to finish the M.A. Degree as declared by
the school/College last attended.

5. Teachers who are applying for upgrading to Teacher-II with Complete Academic
Requirements (CAR) in Master's Degree in Education, likewise, those teachers who
are applying for Teacher-I who earned at least 15 Masteral units shall submit
Certificates of Participation and/or Completion from the seminars/trainings
attended in the Division, Regional, National and International levels including
related to
seminars/trainings attended conducted by other agencies which are
teaching/education. Certificates with no original signatures will not be considered
for upgrading, however, webinars are considered provided it has the QR code and
other proofs such as screen shot of email from the sponsor of the webinar and
acknowledgement receipt must be submitted.

6. Applicants for upgrading of position are advised to submit the required documents
to their respective schools every Friday at 4:00 p.m.

6.1. Application for ERF shall be submitted to the designated In-charge for pre
evaluation.

6.2. The School Heads or designated Liaison Oficers of the school shall submit
the pre-evaluated ERFs in bunch with the required supporting documents.
The documents together with a transmittal letter shall be submitted to the
Records Unit (receiving section) of the Division Office every 2nd Friday of the
month;

6.2.1. To facilitate the submission of application for upgrading through ERF,

the Personnel Unit of the Schools Division Office shall takc charge of
the request for Service Record.

6.3. The Personnel Unit of the Schools Division Office, upon receipt of the
documents, shall process the ERFs within five (5) days (Friday of the second
week of the month to Thursday of the following week). Those with deficiencies
shall be returned to the concerned Schools every last Friday of the month for
compliance and to be resubmitted the following Friday.

6.4. The Personnel Unit of the Schools Division Office shall take charge of the
submission of duly signed ERFs to the Regional Off+ce for approval.

7. The period for submission of ERFs is from February to October every year
a. To give sufficient time to review and conduct inventory of approved ERFs;
b. To give the applicants sufficient time to secure and prepare documents;
c. To wait for the implementation of National Budget Circular (NBC) issued by DBM
for the salary schedule.

CLASSIFICATION, PROCES, DOCUMENTS FOR SUBMISSION, SPECIAL INSTRUCTIONS AND TIMELINE OF RECLASSIFICATION AND UPGRADING OF
TEACHING AND SCHOOL HEAD POSITIONS

2 of 21
Address: Freedom Sport omplex, San Jose, Pili, Camarines Sur
Email: deped.camsur@deped.gov.ph
Website: www.depedcamsur.com
Telephone No: [telefax) 8713340
 (Enclosure No.2 to Division Memorandum No. 523, s. 2021)

DOCUMENTARY REQUIREMENTS IN APPLYING FOR UPGRADING OF POSITION

THROUGH EQUIVALENT REcORD FORM (ERF)

For TEACHER I (both Elem and 8ec JHS) Por TEACHER IM (both Elem and Sec- JH8)
o r H T - I for D e p a r t m e n t H e a d s o l y - JH8 or HT-II for Department Heads only - JHS

(with at least 15 units) (MA CAR)

Duly accomplished ERF 3 copies 1. Duly accomplished ERF 3 copies
refer Pleane une the provided form and refer to the
PMease uae the
provded form and to
e n t copy of PsIOP (Plantilla) tor your Item
the recent copy of PSIpOP (Plantilla) for your Hem
Number Number
2. Certilication of No Pending Stafling 2 copies 2. Certification of No Pending Stalfing 2 copies
Modification Modilication
3. Certification of units earned in M.A. 3. Certification of Complete Academic I copy
copy
Oicial Transcript of Records copy Requirements (CAR) I copy
Sworn Statement of Enrolment in I copy 4. OfMicial Transcript of Records
M.A. if units were carned in a private 5. Sworn Statement of Enrolment in copy
school M.A. if units were earned in a private
6. Updated Service Record copy hool
7. Performance Rating copy 6. Updated Service Record Copy
8. Authenticated photocopy of latest 7. Performance Rating 1 copy
I copy
8. Authenticated photocopy of latest I copy
Appointment
Certificates of I copy Appointment
Participation/Completion from the 9. Certificates of 1 Copy
seminars/trainings attended in the Participation/Completion from the
Division, Regional, National and Seminars/trainings attended in the
International. Including Division, Regional, National and
seminars/trainings attended International. Including
conducted by other agencies related seminars/trainings attended
to Teaching/Education (125 hours) conducted by other agencies related
10. CS Form 212 (Personal Data Sheet) I copy to Teaching/ Education (150 hours)
11. List of Teachers being supervised copy 10. CS Form 212 (Personal Data Sheet) copy
with their corresponding item 11. List of Teachers being supervised 1 copy
Number (for HTs only) with their corresponding Item
Number (for HTs only)

F o r TEACHER II ( b o t h E l e m a n d S e c - JHS) For TEACHER I (both Elem and Sec - JHS)

or HT-I for Department Heads only - JHS or HT-M for Department Heads only - JHS

(with 20 MA units) (MA Graduate)

1. Duly accomplished ERF 3 copies 1. Duly accomplished ERF 3 copies
Please use the provided form and refer to the Please use the provided form and reser to the
recent copy of PSIPOP (Plantilla) for your ltem recent copy of PSIPOP (Plantilla) for your
Number Item Number
Certification of No Pending Stalfing 2 copies Certification of No Pending Stalfing 2 copies
Modification Modification
3. Certification of units earned in M.A. I copy 3. Special Order or Certificate of copy
4. Official Transcript of Records copy Graduation
5. Sworn Statement of Enrolment in I copy Official Transcript of Records 1 copy
M.A. if units were earned in a private Sworn Statement of Enrolment in copy
school M.A. if units were earned in a
6. Updated Service Record 1 copy private school
7. Performance Rating copy 6. Updated Service Record copy
8. Authenticated photocopy of latest 1 copy 7. Performance Rating 1 copy
Appointment 8. Authenticated photocopy of latest copy
9. CS Form 212 (Personal Data Sheet) copy Appointment
10. List of Teachers being supervised with I copy 9. CS Form 212 (Personal Data Sheet) 1 copy
their corresponding Item Number (for 10. List of Teachers being supervised copy
HTs
only) with their corresponding Item
Number (for HTs only)
Notes: A copy of marriage contract should be submitted if the applicant for ERF isa married female teacher whose documents
(e.g. Transcript of Records, Certificates, etc.) had been issued while she was still single.
Please submit ORIGINAL COPY of the above-mentioned documents to the Division Office receiving section in an
ORDINARY ORANGE FOLDER. Please do not use a plastie folder and a plastic cover, punch holes on top of the documents,
use a
fastener (not clips), and do not put extra bond paper and/or tabbings
After evaluation, notation and recording of the said documents, all ORIGINAL copies of such documents will be returned.

DOCUMENTARY REQUIREMENTS IN APPLYING FOR UPGRADING OF POSITION THROUGH EQUNVALENT RECORD FORM (ERF)

1 of 1 P
Address: Freedom Sports Complex, San ose, Pili, Camarines Sur
Email: deped.camsur@deped.gov.ph
Website: www.depedcamsur.com
Telephone No: (telefax) 8713340
(Enclosure No. 3 to Division Memorandum No. S23, s. 2021)

Republic of the Philippines

Bepartment of Education
Region V
SCHOOLS DIVISION OFFICE OF CAMARINES SUR
Contact No.:

EQUIVALENT RECORD FORM

Name: School:
(Surname) (Given Name) (Middle Name) District:
Employee Number: Date of Birth:
Item Number Authorized Position Title:

I. EDUCATIONAL ATTAINMENT AND crVIL SERVICE ELIGIBILITY

Title Degrees or Civil Service Date
Name of Institution or School Rating
Highest Grade Attained Eligibility

II. SERVICE RECORDS: Duly attached certified Service Record

II. EQUIVALENT UNITS

A. Total Number of Years in Teaching (Public)

B. Total Degree Equivalent (Present Degree)
C. Areas Equivalent (School (Vumber of Units) Description
1. Professional Study
2. Teaching Experience in Public School
3. Adm. Supervisor Experience
Public

Private
4. Others (Seminars, Workshop, Etc.)
Total Units

LATEST EFFICIENCY RATING

Teachers Signature
NOTE: Please do not write below.

rv. DIVISION ACTION

Classifleation Date Processed Range AsslgnmentSalary Range Schedule of Salary Remarkss

Teacher. SG-1 NBC No. . 20-

RECOMMENDING APPROVAL: CERTIFIED cORRECT:

LODA N. NIDEA, CESO V

Schools Division Superintendent Assistant Schools Division Superintendent

V. DEPED REGIONAL OFFICE ACTION

Classification Range
Date Approved/ Processed Post Audited Range

Regional Director Euahuator

Address: Freedom Sporls Complex, San Jose, Pili, Camarines Sur

nai deped camsurradeped gov ph
Wesile. www.depedcamsur.com
Telephone No: (telefax) 8713340
(Enclosure No. 4 to Division Memorandum No. $23s. 2021)

Republit ot the Philippines

Department of Education
Region V
SCHOOLS DIVISION OFFICE OF CAMARINES SUR

CERTIFICATION
TO WHOM IT MAY CONCERN:

This is to certify that Mr./Mrs./Ms. Teacher

of School, Camarines
Sur has no pending stafling modification (promotion, reclassification,

resignation, ete.).

This certification is issued upon request of the interested party for records
and reference purposes, this at

Camarines Sur.

School Principal

Noted:

LOIDA N. NIDEA, CESO V

Schools Division Superintendent

Address. Freedom Sports Complex, San Jose, Pili, Camarines Sur

Email deped camsur@deped.gov.ph
Website: www.depedcamsur com
Telephone No (telefax) 8713340
(Enclosure No. 5 to Division Memorandu No. 523, s. 2021)

SWORN STATEMENT

KNOW ALL MEN BY THESE PRESENTS:

IHEREBY CERTIFY under oath that I have been enrolled in the school,
listed in the accompanying transcript of records and that I
earned the units indicated herein as required by the Public/Private Schools which had

been furnished with authentic copies of the sworn statement and its enclosures.

Affiant

SUBSCRIBED AND SWORN to before me this, day of 20 at

, Philippines, aff+iant exhibit to me his/her Residence

Certificate No. issued on at

Philippines.

Notary Public
 Republic of the
Pbilippines
Encloaure No. 6 to Division Memorand um No. 2 3 , s. 2021) Department ot Coucation
Reglon V

SCHOOLS DIVISION OFFICE OF CAMARINES SUR

Work Flow on Upgrading of Positions through Equivalent Record Form (ERF)
TeacheT Division Office Regional offlce DBM

Submits request
and required Receives and evaluatee documents
as to completeness and authenticity
documents to
School
NO YES

Complete and authentie

NO 3 Evaluates qualifications ofapplicants Reviews/validates

on the basis of the criteria under qualifications, itemn number,
DBM Manual Chapter 6 Bchool assignment of teacher
QUALIFIED
Prepares and submits matrix of
qualified applicants, documents, With No deficiency
recommendations and PAL to
R.O deficieney
return to D.O.

Takes final acton on requests

9a Receives NO8CA(original copy) Endoraes request for for reclassification
reclassification to DBM-R.O.
11 Receives reclaseiffed
original copy of Prepares appointment as
for attestation by CSC
attested Receives NOSCA (copPy Prepares NOSCA and SARO,
and effects modification in GMISS
appointment
12 Submits copy of attested
appointment to RPSU with other
required documents
Adjusts salary of reclassified
position in the regular payroll

Submits list of reclassified position Transmits list of reclassified

A4dFew Freelom syu Compiex, Saus Jose, Ph, Carnarines Sur in PSiPOP format to DBM thru R.O positions to DBM
for updating purposes