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A Report ON: Internship in Finance Department
A Report ON: Internship in Finance Department
ON
INTERNSHIP IN FINANCE
DEPARTMENT
BY
YENNAPU MALAVIKA
20FMUCHH010672
A REPORT
ON
INTERNSHIP IN FINANCE DEPARTMENT
BY
YENNAPU MALAVIKA
20FMUCHH010672
Distribution List:
Faculty guide: Smita Kulkarni
1
AUTHORIZATION
2
ACKNOWLEDGEMENT
In the accomplishment of this project successfully. many people have best owned upon me
with their blessings and heart pledged support, this time I am utilizing to thank all the people
who have been concerned with this research.
I would like to express my very great appreciation to my guide Kishore kumar, for his
valuable and constructive suggestions for this internship work. His willingness to give their
time so generously has been very much appreciated. For giving this opportunity to do this
internship in finance field as assistant financial manager, which also helped me in doing a
lot of Research in finance and I have acquired a lot of new knowledge which absolutely
benefits me in my future. I am really thankful to them.
I would also like to thank my friends and my sibling for their constant help and support
throughout the process. Also, for proofreading the entire report and offering their opinions
and suggestions. I am doing this internship not only for marks but to also increase my
knowledge in field of finance also helps me gain experience in real life world.
3
TABLE OF CONTENTS
2. Authorization ………………………………………………………… 2
3. Acknowledgement …………………………………………………… 3
CHAPTER 1 : INTRODUCTION
5. Introduction …………………………………………………………... 7
5.3 Purpose…………………………………………………………….. 8
6. CHAPTER 2 : Organizational
Profile…………………………………………………… 9
6.2 Location……………………………………………………………… 9
6.3 Mission………………………………………………………………. 9
7. Organizational Structure………………………………………………… 10
8. Methodology……………………………………………………………... 11
4
9. What is an accountant……………………………………………………. 11
13. Conclusions……………………………………………………………. 14
5
EXECUTIVE SUMMARY
I started my internship at ICFAI University for my student internship program (SIP) on 1st
July. This is an eight-week program from 1 st July to 20th August. The title of my report is
‘Information technology and digitalization’. The quintessential intent of this report is to
analyze, examine and deliberate the effect of digitalization in the field of information
technology.
During the period of my internship, I got myself familiar with the workings of finance
department This internship report contains four chapters in the following order: Information
on the organization, implementation of the internship exercise, findings/observations during
the internship, conclusions, recommendations and the procedure for setting up the internship.
The organization was suitable for the internship because it has trained and qualified staff, also
very interactive and ready to be consulted. Learned the following skills during on-site
attachment: custom invoice entry, PAYE calculation entry, entry of local and foreign
purchase invoices into the computer system with ERP, preparation of party voting
declarations, and systematic filing of various important documents in their respective files
Restriction on importation of seeds into the country to fully consume locally produced seeds,
thereby facilitating the development of seeds industries in karimnagar. It is recommended
that students pursuing future field assignments are willing and interested in learning more to
improve their respective career opportunities.
The primary purpose of this internship is about financial analysis. Students acquire
knowledge of the practical aspects of running an organization in domestic and foreign
markets, with a particular focus on finance/accounting in public administration, the private
sector, NGOs, self-employment and others. Student knowledge of how to perform specific
tasks and develop problem identification and problem solving skills in the area of financial
management/accounting.
6
5.INTRODUCTION
The internship report was made after having internship with Sangamitra seeds
corporation particularly in Finance Departments from 22/06/2022 to 20/08/2022. This
chapter contains the following background of internship; background of the
organization; location; mission; gender in the organization; organization structure; and other
main activities carried out by the organization.
This Student Internship Program (SIP) of ICFAI Business School is a graduation requirement
for the BBA students. This report is the progress of my internship of two months in the field
of Finance department. The main propaganda of this internship is to gather knowledge over
the real-world organizational financial analysis and how this study is useful to BBA and
applications for experience.
2. To understand how this internship helpful for applications of this topic in real world.
7
5.2 Internship objectives
1. Gain an early understanding and understanding of the practical life situation challenges
associated with the application of the acquired theoretical knowledge.
2. Development of the expected professional self-confidence, internalization of
professional work experiences and requirements. Challenges encountered in performing
professional duties and responsibilities in the workplace.
3. I can acquire knowledge of the practical aspects of running an organization in domestic
and foreign markets with a special focus on finance/accounting in public administration,
private sector, non-governmental organizations, self-government. employment and
others.
4. Will also help me to gain knowledge of how to perform specific tasks and the
development of financial management/accounting problem identification and problem-
solving skills.
5.3 PURPOSE
The purpose of this report is to apprehend and assimilate about the study of financial
information and its applications in real life world, mainly the concerns with balance sheet and
cash slow statements and working on them, cross checking every account receipts. The main
context of this internship is to utilize its experience for further jobs in future.
This internship provides with the necessary knowledge and skills in their field of accounting
and finance, the intern will provide a quick response to the public and also market the
activities of the organization. And helps me in building practical skills in the various
organizational directorates and departments.
The internship is meant to make use of the time allotted to me in exercise accounting
principles as nicely as transferring concept into practical’s, reconciling financial institution
8
statements, client’s brief, writing monthly financial reports. Therefore, theses can be
completed withinside the duration of 1st July to 20 August because it was allocated via way
of means of the organization.
6. ORGANIZATION PROFILE
6.2 LOCATION
6.3 MISSION
9
The mission of SCOUL is to
produce high quality sugar in
Uganda to satisfy its
Customers and provide fair
return on capital employed
through dedicated employees
and team
work.
The mission of Sangamitra seeds Corporation is to produce high quality and the heartiest,
healthiest plants with the highest germination rates seeds in Uganda to satisfy its Customers
and provide fair return on capital employed through dedicated employees and teamwork.
7. ORGANIZATIONAL STRUCTURE
The Managing Director heads the company. The Chief Executive oversees the
daily activities through 6 General Managers of Plantation, Factory, Administration, Material,
Transport and Finance. The company has over 500 employees. The functional areas of the
organization are as follows;
Factory Department: is responsible for processing flowers and plants into seeds. Sangamitra
Transport deals with the transportation of harvested seeds from the field to the factory cane
yard , maintenance of roads, and fueling all the company field vehicles.
Human Resource Department: deals with recruitment, welfare, training, ethics, retirement
and dismissal of employees.
Plantation Department: performs duties of land preparations, weeding, and harvesting
plants for manufacture of seeds.
10
Central Workshop: is responsible for maintenance of all company vehicles and provision of
fuel and other expenses.
Finance Department: is responsible for financial management of the company especially
invoice printing and accounting.
Sales and marketing Department: is responsible for marketing the company products in
the local and international market.
Audit Department: ensures that the company policies are implemented and all things are
done in the right manner through verifications, research and procedures.
14
activities through 7 General
Managers of Plantation,
Factory, Administration,
Material, Transport
and Finance. The company
over 6,000 employees.
The functional areas of the
organization are as follows;
Factory Department is
responsible for processing
sugar cane into sugar.
Motor Cane Transport deals
with the transportation of
harvested cane from the field to
the
factory cane yard ,
maintenance of roads, and
15
fueling all the company field
vehicles.
Human Resource Department
deals with recruitment,
welfare, training, ethics,
retirement and
dismissal of employees.
Plantation Department
performs duties of land
preparations, weeding, and
harvesting
sugarcanes for manufacture of
sugar.
Central Workshop is
responsible for maintenance of
all company vehicles and
provision of
16
fuel.
Finance Department is
responsible for financial
management of the company.
Sales and marketing
Department is responsible for
marketing the company
products in the
local and international market.
Audit Department ensures that
the company policies are
implemented and all things are
done
in the right manner through
verifications, research and
procedures.
17
There are other departments
like out growers, administration
and informatio
The Managing Director
heads the company. The
Chief Executive oversees
the day to day
activities through 7 General
Managers of Plantation,
Factory, Administration,
Material, Transport
and Finance. The company
over 6,000 employees.
The functional areas of the
organization are as follows;
18
Factory Department is
responsible for processing
sugar cane into sugar.
Motor Cane Transport deals
with the transportation of
harvested cane from the field to
the
factory cane yard ,
maintenance of roads, and
fueling all the company field
vehicles.
Human Resource Department
deals with recruitment,
welfare, training, ethics,
retirement and
dismissal of employees.
19
Plantation Department
performs duties of land
preparations, weeding, and
harvesting
sugarcanes for manufacture of
sugar.
Central Workshop is
responsible for maintenance of
all company vehicles and
provision of
fuel.
Finance Department is
responsible for financial
management of the company.
Sales and marketing
Department is responsible for
20
marketing the company
products in the
local and international market.
Audit Department ensures that
the company policies are
implemented and all things are
done
in the right manner through
verifications, research and
procedures.
Organizational Structure
The Managing Director
heads the company. The
Chief Executive oversees
the day to day
21
activities through 7 General
Managers of Plantation,
Factory, Administration,
Material, Transport
and Finance. The company
over 6,000 employees.
The functional areas of the
organization are as follows;
Factory Department is
responsible for processing
sugar cane into sugar.
Motor Cane Transport deals
with the transportation of
harvested cane from the field to
the
factory cane yard ,
maintenance of roads, and
22
fueling all the company field
vehicles.
Human Resource Department
deals with recruitment,
welfare, training, ethics,
retirement and
dismissal of employees.
Plantation Department
performs duties of land
preparations, weeding, and
harvesting
sugarcanes for manufacture of
sugar.
Central Workshop is
responsible for maintenance of
all company vehicles and
provision of
23
fuel.
Finance Department is
responsible for financial
management of the company.
Sales and marketing
Department is responsible for
marketing the company
products in the
local and international market.
Audit Department ensures that
the company policies are
implemented and all things are
done
in the right manner through
verifications, research and
procedures.
24
There are other departments
like out growers, administration
and informatio
1.3.5 Organizational Structure
The Managing Director
heads the company. The
Chief Executive oversees
the day to day
activities through 7 General
Managers of Plantation,
Factory, Administration,
Material, Transport
and Finance. The company
over 6,000 employees.
The functional areas of the
organization are as follows;
25
Factory Department is
responsible for processing
sugar cane into sugar.
Motor Cane Transport deals
with the transportation of
harvested cane from the field to
the
factory cane yard ,
maintenance of roads, and
fueling all the company field
vehicles.
Human Resource Department
deals with recruitment,
welfare, training, ethics,
retirement and
dismissal of employees.
26
Plantation Department
performs duties of land
preparations, weeding, and
harvesting
sugarcanes for manufacture of
sugar.
Central Workshop is
responsible for maintenance of
all company vehicles and
provision of
fuel.
Finance Department is
responsible for financial
management of the company.
Sales and marketing
Department is responsible for
27
marketing the company
products in the
local and international market.
Audit Department ensures that
the company policies are
implemented and all things are
done
in the right manner through
verifications, research and
procedures.
There are other departments
like
The Managing Director
heads the company. The
Chief Executive oversees
the day to day
28
activities through 7 General
Managers of Plantation,
Factory, Administration,
Material, Transport
and Finance. The company
over 6,000 employees.
The functional areas of the
organization are as follows;
Factory Department is
responsible for processing
sugar cane into sugar.
Motor Cane Transport deals
with the transportation of
harvested cane from the field to
the
factory cane yard ,
maintenance of roads, and
29
fueling all the company field
vehicles.
Human Resource Department
deals with recruitment,
welfare, training, ethics,
retirement and
dismissal of employees.
Plantation Department
performs duties of land
preparations, weeding, and
harvesting
sugarcanes for manufacture of
sugar.
Central Workshop is
responsible for maintenance of
all company vehicles and
provision of
30
fuel.
Finance Department is
responsible for financial
management of the company.
Sales and marketing
Department is responsible for
marketing the company
products in the
local and international market.
Audit Department ensures that
the company policies are
implemented and all things are
done
in the right manner through
verifications, research and
procedures.
31
The mission of SCOUL is to
produce high quality sugar in
Uganda to satisfy its
Customers and provide fair
return on capital employed
through dedicated employees
and team
work.
The mission of SCOUL is to
produce high quality sugar in
Uganda to satisfy its
Customers and provide fair
return on capital employed
through dedicated employees
and team
work.
32
The mission of SCOUL is to
produce high quality sugar in
Uganda to satisfy its
Customers and provide fair
return on capital employed
through dedicated employees
and team
w
1.3.5 Organizational Structure
The Managing Director
heads the company. The
Chief Executive oversees
the day to day
activities through 7 General
Managers of Plantation,
Factory, Administration,
Material, Transport
33
and Finance. The company
over 6,000 employees.
The functional areas of the
organization are as follows;
Factory Department is
responsible for processing
sugar cane into sugar.
Motor Cane Transport deals
with the transportation of
harvested cane from the field to
the
factory cane yard ,
maintenance of roads, and
fueling all the company field
vehicles.
Human Resource Department
deals with recruitment,
34
welfare, training, ethics,
retirement and
dismissal of employees.
Plantation Department
performs duties of land
preparations, weeding, and
harvesting
sugarcanes for manufacture of
sugar.
Central Workshop is
responsible for maintenance of
all company vehicles and
provision of
fuel.
Finance Department is
responsible for financial
management of the company.
35
Sales and marketing
Department is responsible for
marketing the company
products in the
local and international market.
Audit Department ensures that
the company policies are
implemented and all things are
done
in the right manner through
verifications, research and
procedures.
There are other d
36
8. METHODOLOGY
Being a financial internship, which involves collection and analysis of accounting principles,
methods and practices, in accordance with GAAP, utilized in preparing the Balance Sheet,
applied on a consistent basis, using consistent estimation methodologies and judgments and
with consistent classifications. Having framework for this project is the main purpose, it
required a thorough and detailed examinations of collected invoices. To gather information
the source I used both primary and Secondary Data.
Primary source
Balance sheets
Ledger Books
Secondary source.
• Websites
• Finance books
• Previous statements.
9. WHAT IS AN ACCOUNTANT?
Accountants are responsible for a wide range of finance-related tasks, mainly related to the
preparation of financial records. These duties often include calculating taxes and preparing tax
returns, organizing and maintaining financial records, and ensuring that returns are accurate.
Ultimately, an accountant provides with accurate quantitative information about our company's
financial position, liquidity and cash flows, while ensuring that we comply with all tax
regulations.
Manage all Finance activities of the company except adjudication and award of
contracts
Support the functioning of the Finance committee
37
Implement the decisions of the Finance committee
Check and payment Vouchers of company clients
Prepare Payment documents
Prepare purchase voucher
I appeared at reception on July 1st , 2022, where the Internee Manager, Mr. Kishore Kumar,
spoke to me and other interns. His speech aimed to educate all interns about the selection
criteria used to select successful interns, the acceptable dress code, the code of conduct where
all Sangamitra seeds corporation members are expected to be presentable at all times, even
when not at the Work are, and keep at all times, impeccably high character. It also enlightened
me on the possibility of being retained once I have fundamentally improved as Sangamitra
Seeds Corporation is a limited liability company striving to bring out the best in me. Another
38
main topic was the procedure in the branches. Management and control of the transactions
carried out mainly through the advance software, which improves the coordination of the
account activities in all the companies, both at the head office and in the
field offices.
The department I was a signed to the finance department specifically under finance unit called
Accounts.
39
You are also tasked with ensuring that proper documentation is prepared in relation to
the sale of scrap items. e.g. tax bill.
Perform vendor matching to order the invoices from specific vendors for which
payment has not been made and who are very late. They are also responsible for
maintaining a proper office layout, coding system, and proper space allocation for each
office supply for efficient operation when picking
samples
40
The human resource office: is responsible for human resource planning and
safeguarding that all the human resource requirements of Sanga Mitra corporation.
Sales and marketing department, this manages the sales and marketing activities of
Sanga Mitra corporation.
They had been pleasant and supportive to the volume that there has been no considerable line
delineating means an intern and them as Sanga Mitra corporation workers as they make sure
that I felt at domestic at all-time particularly by assuring me that with the aid of using the reality
that I become doing my practicum at Sanga Mitra Corporation , I become a member of the
Corporation own circle of relatives for the entire of my internship period
Orienting me at the beginning of the workshop by taking me through the guidelines and
procedures of the store’s operations, goals, and objective of Sanga Mitra corporation.
Allocating work tasks to interns and fore see the performance of this tasks by interns by
guiding in times where a challenge is met.
Check and publish the data entered in arrivals and departures of items in stock.
Evaluate my performance during the internship from time to time in consultation with
the university supervisor.
To complete a final evaluation form at the end of the internship.
41
INTRODUCTION
This chapter contains lessons; experiences; new knowledge and skill gained; most interesting
experiences
KNOWLEDGE
I am proficient in using the ERP software for running accounts, maintaining stock cards,
reconciling suppliers, among other things. I have acquired knowledge of how account
management is carried out in a for-profit company. In addition, I have gained a great deal of
knowledge about the acceptable codes of conduct and dress codes in an office environment in
order to be presentable and not offend colleagues. Gained insights into managing and
conducting bid evaluation at a for-profit company with a focus on reducing red tape and
realizing benefits to the business.
SKILLS
I learnt the following skills during my internship:
Computer knowledge of Microsoft packages like Excel, Word, Internet knowledge, how to
operate the various applications within Microsoft ERP and how to operate other office
equipment such as copiers. Regarding relationships, I have acquired interpersonal skills that
have enhanced the completion of my practice. All of the tasks I ended up doing required me to
report the bottom line, so I used the
platform to develop my reporting skills. As the practice progressed, I was able to accurately
make ethical decisions about ordering and declaring taxes such as VAT; Withholding tax and
PAYE based on bill payment number (BP) and in the end I learned filing skills.
I have been able to increase the efficiency and effectiveness in carrying out the company's work
and meet the required deadlines in the areas of salary reporting, payroll processing and tax
processing. This happened when I served to increase the available manpower in the accounting
department.
Sanga Mitra Corporation welcomes and manages interns as employees of the organization. I
was welcomed even though I hadn't handed in my internship letter. At the appropriate time I
was entitled to general social assistance as an employee. The people in the finance department
were also my supervisors, but the account manager along with the human resources manager
were my general supervisors. The official reporting time for employees of the company is 8:00
a.m. and the official registration time for interns was 9:30 a.m , and the official time for de-
registration of company employees is 5:30. p.m., while interns were officially allowed to de-
register at any time after 4:30 p.m. Interns were allowed for work from home and was adhered
to come to company on Saturdays.
12. FINDINGS
43
Among other things, I have mastered the use of ERP software for account management,
inventory card maintenance, supplier reconciliation. I have acquired knowledge of how account
management is carried out in a for-profit company. In addition, I have gained a great deal of
knowledge about the acceptable codes of conduct and dress codes in an office environment in
order to be presentable and not offend colleagues. where the focus is on reducing bureaucracy
while at the same time using the benefits for the company.
In my field service, I have found that practical skills cannot be acquired simply by reading
textbooks and attending lectures, but that an external connection to real skills, knowledge and
experience from professional life such as education is required. recording, pressure. and
photocopying and computer skills such as running various software applications e.g. book
keeping invoices receipts , wage record, Ms. Excel.
RECOMMENDATIONS
13. CONCLUSION
I have learned the following skills when entering domestic purchase invoices in the EDP system
with ERP, creating party comparison declarations and reporting taxes such as VAT,
withholding tax and PAYE. However I had some challenges in completing tasks on the station,
44
the language barrier as the company is multinational, sometimes there are network failures
resulting in pending tasks. All in all of the internship practicum I carried out at Sugar
Corporation Uganda restricted Company availed me with the tools, people, procedures with
which I changed into capable of nearly apprehend the15 hyperlink among what I found out in
college in the scope of Accounting and finance especially in the areas of Accounting,
procedural manuals, inventory control policies relating to inspection, verification, Bank
reconciliation, Drawing accountability, Payroll processing, inventory taking and record
retaining specifically protection of the Payment vouchers, buy payments and above all
maintenance of ethical code of conduct while executing the different task and while with
emphasis on how to narrate with different personnel in an organization.
45
14. BIBILOGRAPHY
46