Health Care Systems Analysis

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Health Care Systems Analysis

1. What is the current system for your fictional organization?

Healthcare information systems (HIS) is an integration of systems that manage healthcare data.

These systems collect, store, and manage patient and staff data (Brook 2020). The healthcare

information system makes data available for utilization by the various departments such as

laboratories, pharmacies, doctors, nurses, and administrators. The system currently at QC

healthcare organization is an electronic health record (EHR) that collects and stores information

about the patent in the database and allows access to configured departments in the network. The

EHR system captures the patient’s bio data, medical history, diagnoses, medications, allergies,

laboratory results, and billing information.

The system ensures the security of the patient information, and every department can only access

relevant data. This means that a department like a laboratory department will only access the test

results data and not medication data. As a result, the system protects patient data from unrelated

departments. This system benefits the hospital because of easy modification and extraction of

data. It also removes the need for paperwork in recording patients’ information, thus improving

the organization’s efficiency.

2. What problems do you have with the current system?

The problem with our open-source EHR is that it is challenging to use as a result, the staff takes

a long time to key in or extract information. It is prone to cyber-attacks; therefore, the hospital

invests in costly security systems. In addition, customizing the interface to meet the physician’s

function is challenging. The standard health record system should have an inbuilt capacity that

customizes the interface in each environment provider. Further, the EHR system lacks the

required components through its practice-specific EHR systems. That is to say, our EHR system
Health Care Systems Analysis

does not fit into our doctor’s workflow. Disruption of workflow usually results in productivity

losses. The hardware that augments the system requires regular updates that are costly.

3. Yield of implementing a new system and its impact

Decker (2021) identifies Aarogya as the top hospital information system. Its in-built capacities

include inpatient and outpatient management, inventory management, diagnosis, invoice, and

billing. The new system is expected to save money in the long term and increase profitability and

efficiency in medical services. Additionally, the new system will lower record-keeping expenses

while improving data privacy, workflows, and billing. The system can connect more than 200

staff with a lot of ease. The departments of QC can generate tailor-made reports.

The new system is expected to impact QC hospital’s medical service delivery in several ways

(Soni 2020). These ways include:

 The company will be able to provide clinical data that are more comprehensive

and well structured.

 Data entry errors from legibility will be significantly reduced.

 The hospital administration will have improved decision-making through easy

predictive modeling and disease management tools.

 Its intuitive interface can be customized to meet the physician’s function.

In comparison, based on the requirements addressed above EHR requires cheaper hardware and

has more affordable installation costs when compared to Aarogya. Aarogya, on the other hand,

has additional built-in features that provide tailor-made intuitive environments which meet

physicians’ workflows. Another advantage of Aarogya over EHR is its ability to configure over

200 workstations in the database. In terms of eliminating data entry errors, Aarogya can
Health Care Systems Analysis

significantly eliminate legibility errors compared to EHR. The mission and vision of QC are

geared toward service efficiency and increased profitability that is provided for adequately by the

Aarogya system. Therefore, I will replace the existing software to improve service delivery.

4. Phase-out plan

Chaitan (2014) suggests that a poorly implemented phase-out plan can result in big losses to the

hospital. The first step will be to highlight the problems of EHR to the staff and management.

Training of the tech staff on the new system and its impact on patient satisfaction. The hardware

previously installed for the EHR system can be recycled in the new system and will be reused.

Generally, the phase-out will be in stages of implementation until it is phased out completely.
Health Care Systems Analysis

References

Brook C. (2018). What is a Health Information System? Retrieved from:

https://digitalguardian.com/blog/what-health-information-system

[Accessed on: June 12, 2022].

Chaitan (2014). Software Phase Outs. Retrieved from:

https://feelinspired.medium.com/software-phase-outs-dc8959a73f76

[Accessed on: June 12, 2022]

Decker D. (2021). The 11 Best Hospital Management Software (HMIS) in 2021. Retrieved from:

https://allthatsaas.com/roundup/best-hospital-management-software-hmis/

[Accessed on: June 12, 2022]

Soni C. (2020). What is Hospital Information System & Our Top 15 Picks? Retrieved from:

https://www.softwaresuggest.com/blog/top-hospital-information-system/

[Accessed on: June 12, 2022].