SUPPLY, INSTALLATION AND CONFIGURATION OF LOCAL AREA

NETWORK EQUIPMENT FOR THE MINISTRY OF INFRASTRUCTURE

AND HOUSING DEVELOPMENT – DEPARTMENT OF CORPORATE
SERVICES

MANAGEMENT SUMMARY

Timelogic Enterprises (Pty) Ltd is an Information Technology Company

duly registered in Botswana. The Company was incorporated in 2014,
under Company No. BW00001416125. It is a 100% Motswana-owned
Company founded by its director, Mr Oreeditse Seleleko.

The Company specializes in providing networking services to an array of

customers. These services include; Preparation of Conceptual Diagrams,
Network Architecture, cabling and networking (LAN/WAN setup),
Network Administration and Network Security, Server Solutions, Server
Management and Support Services.

During its 7 years of operation, Timelogic Enterprises (Pty) Ltd has

exceptionally completed a number of works for various institutions. We
attribute this to our passion for total customer satisfaction, and our
customers described our service in one simple word; outstanding.

Organogram

Currently, Timelogic Enterprises (Pty) Ltd has staff strength of

twelve(12) employees as depicted in the organizational chart below. This
is a significant growth from the initial three (3) employees when the
company was founded in 2014.
 Director

Operational
Manager

Accounts/Finance Networking Marketing Software/ Server

Trainees

Timelogic Enterprises (Pty) Ltd has an account with Banc ABC and has a
good credit rating. This allows the company to source funds from the
bank whenever there is a job that cannot be undertaken using the funds
in the account.

This year (2021), we plan to be more vigorous in our marketing and

advertising without compromising on the quality we provide to our
customers.
TIMELOGIC ENTERPRISES PTY LTD

Company name Timelogic Enterprises (Pty) Ltd

Directors Oreeditse Seleleko
Company registration number CO/NO BW00001416125
Country of registration Botswana
Physical address 54225 Unit 11 B, Block 3
Industrial
Postal address P.O BOX 40319 Gaborone
Telephone number 71718548 / 74609317
Tel/fax 3951157
Email address oseleleko@gmail.com
Designated authorized Mr Oreeditse Seleleko
representative for this project
Signature: authorized
representative
STATEMENT OF COMPLIANCE

Timelogic Enterprises (Pty) Ltd commits to deliver the works within

budget, agreed quality and stipulated time frame. The company will
accept the Ministry of infrastructure and housing development decision
to cancel the Purchase Order in the event of its failure to meet
contractual obligation as stated in the contract.

item Description Delivery period (with

effect from date of
site hand over to
Timelogic
Enterprises(Pty) Ltd)
1 Supply, installation and configuration of
local area network equipment for the
21 Working days
ministry of infrastructure and housing
development – Department of
corporate services

Signature: ________________

Name: Oreeditse Seleleko

Position: Director

Date: 24/05/2021
WARRANTY DETAILS AND TECHNICAL GUARANTEES

LAN Cabling: The cabling works carry a warranty period of 24 months.

Switch: The switch has a warranty of 24 months.

Should the supplied switch become faulty, Timelogic Enterprises (Pty)

Ltd will provide a temporary switch as replacement while the faulty one
is being repaired. In the event that we are unable to repair any faulty
equipment, we shall send the affected equipment to the warranty centre
on behalf of client.

CAPABILITY OF PROPOSED PERSONNEL

 The Director Mr Oreeditse Seleleko has been in the IT sphere for

over thirteen (13) years. He has been engaged in a number of big
projects (Technical Manager for the cabling of 12 prison stations
and Francistown Airport) which gave him evaluable experience
which in turn translates to Timelogic Enterprises competitive
advantage.
 The Deputy Director (Operations Manager) of the company Ms
Boitumelo Masoko Holds Masters of Science Degree (Strategic
Management) and ISO 9001:2008 – QMS and LEAD AUDIT. This
ensures that all Timelogic Enterprises business processes are
quality assured and executed as per the ISO standards. In that
regard, Timelogic Enterprises guarantees delivery of top notch
service and products on time and with budget based on the
principles of project management. She worked for the Government
of Botswana for seven (7) years and five (5) in the private sector.

The other key employees are;

 Ms. Keitumetse Mantshonyane (Project Manager) holds Bachelor of

Science with honours 2013 (Computer Science), Diploma in Project
 Management 2016. She has 4 years experience in the ICT industry
and and 3 years of Project Management. She manages all ICT
project at Timelogic Enterprises Pty Ltd, and finally verify that the
works carried out by Timelogic Enterprises Pty Ltd conforms to set
standards.
 Ms. Gaone L Setlhodi – Finance Manager (Bachelor of Arts
Finance). She has 5 years experience in the private sector.
 Mr.Gaolatlhe Bakwadi – Technical Manager (Bachelor of Science
Hons in Software Engineering with Multimedia and (CCNA) Cisco
Certified Network Associates). He has 5 years experience in the
private sector.He has knowledge in Network Design, Configuration
of Cisco Switches and Troubleshooting.

Technicians

 Mr. Ishmail Gala – Bachelor of Science (Hons) Computing(Bsc),

Diploma in Network Engineering (DNIIT),
Microsoft Certified Information Technology Professional(MCITP),
International Computer Driving License (ICDL). He has 7 year
experience in the ICT industry.809
 Mr Geofrey Ralekoi – Bachelor of Information
Technology(Network Design and Management) 2014. He has
extensive knowledge in network planning and design. During the 5
years that he has been with Timelogic entrprises pty ltd, he proved
to be a resourceful and results oriented individual.
 Mr Mbakisi James Bulikwe – Networking Technician (Hours
Diploma in Network Centered Computing). He has 10 years
experience in networking and cabling.
 Mr Nelson Gaemengwe – DNIIT Honours ( Software
Engineering – Microsoft Technologies). He has 7 years experience
in the ICT industry.
CAPABILITY OF COMPANY

Capability of the company is measured by the staff strength, the

experience of each staff member and the number of successful
completed projects complemented by references from the clients.
Timelogic Enterprises (Pty) Ltd has carried out a number of projects in
various organizations. Over and above that it has highly experienced
staff which translates to experience and capability of the company.
Below are some of the works that were undertaken by Timelogic
Enterprises (Pty) Ltd.
N Company Contact Designati Descriptio Date
o on n completed

1. Botswana Mrs Patience IT Manager Supply, December

Life Nthekeng Installation 2017
Insurance and repair
Limited TEL:3707400 of cat 6
Mob:72632804 network
Email: points
( Gaborone
pnthekeng@bihl.co HQ, Kgale
.bw Branch and
Francistown
Office

Installation
of UPS
power and
RAW Power.

2. Botswana Mrs Patience IT Manager Supply and January

Insurance Nthekeng Installation 2016
Holdings of cat 6
Limited TEL:3707400 network
(BIHL) Mob:72632804 points
Group Email: ‘Sructured
Cabling’
pnthekeng@bihl.co (Gaborone
.bw Hq)
 Installation
of UPS
power and
RAW Power

3. BIFM Mr. Leonard IT Support Supply and December

Mponwane Installation 2016
Tel: 3645108 of cat 6
network
Mob: 72142040 points
Email: ‘Sructured
Cabling’
lmponwane@bihl.c (Gaborone
o.bw Hq)

Installation
of UPS
power and
RAW Power

4. Legal Mr Johannes IT Repair of March 2018

Guard Tel: 3645100 Departmen Cat 6
t network
points

Repair of
UPS power
and RAW
power

5. ACHAP Mr Dennis Systems Supply, March 2016

Gaolaolwe and Installation
Network and
Tel: 3697248 Administrat configuratio
Mob: 72798363 or n of cat 6
Email: network
points,
dennis@achap.org CISCO
switches
and
engenus
wireless
access
points

Supply and
installation
 of UPS and
RAW power
Points

6. DAEWOO Ms Pelontle Modise IT Manager Supply and December

PCJ Tel: 6251256 installation 2015
of cat 6
Mob: 72718046 network
points
Email: (Structure
d Cabling)
pmodise@kpbc.co. in the
bw Kazungula
Boader and
Zambia
Boader
Offices

7. Ministry Mr M. T Raletsholo Senior Trouble June 2018

of Youth Programme shooting
Sport and Email: r access point
Culture mraletsholo@gov.b and fibre at
w BNYC
8. Kasane Ms G. Lekgowe IT Officer Supply and September
Regional Email:glekgowe@g installation 2017
Education ov.bw of cat 6
Office network
points and
fibre at
Molepolole
Stadium
offices

APPROACH TO THE PROJECT (Technical Approach and

Methodology)

A network is a group of computers, peripherals, applications, databases,

data, voice devices and video devices which are connected by
communication mediums. When the devices are in close proximity, such
as in a building, the network is referred to as a Local Area Network
(LAN). When the devices are in two or more distant locations, the
network is referred to as a Wide Area Network (WAN). But networks
bring with them security risks which if well mitigated, allows the benefits
of communication to outweigh the risks.
  Discovery Phase

Timelogic Enterprises (Pty) Ltd which is one of the companies that

attended the sites visit at Department of corporate services all offices
assessed the network in an unstructured approach rather than
structured network audit methodology. An ITT outlining what is needed
had been issued hence the discovery phase was to confirm if what is in
the ITT tally with what is physically on site. It was observed that the
cabling on site is either cat 6

 Analysis Phase

The ITT outlined what is expected from the bidders. During the analysis
stage, Timelogic Enterprises (Pty) Ltd verified that indeed all the
components outlined meet the expected throughput of the network.
That is if a gigabit network is required, all the composite components
outline must support gigabit speed

 Architecture and Design solution

From the discovery phase above, it was realised that the physical
topology in use is a star. The all the end nodes (network points) are
connected to the cabinet forming in a star topology. Since the core
architecture is already in place, the topology will still be maintained as a
star. The network will be designed with the following design solution in
mind

o Reliability

Reliability of a network is concerned with the ability of a network

to carry out a desired operation such as "communication". At
Timelogic Enterprises (Pty) Ltd we have adopted three (3)
approaches to insure that we provide our clients with robust
networks being.

 Improve the reliability of the individual components of

the network.
 This entails using time tested reliable products to design
the network.
 Increase the number of alternative paths available to
origin-destination (OD) pairs.
Providing fail over path to ensure data arrives at its
destination
 Decrease the number of intermediate links between
the origin and the destination nodes.
Provide shortest path to destination.

All this solution come at a steep cost and in order to contain the
cost we usual use 1 and 3. This will provide robustness and
reliability needed by the client at a reasonable price.

o Scalability

Over time companies will naturally grow, that is have additional

requirements, offices, staff and workload. Networks must adapt to
those changes and continue to provide top notch performance.
Scalability encompasses several technologies that enable a system
to accommodate larger workloads while maintaining consistent
and acceptable levels of performance.

At Timelogic Enterprises (Pty) Ltd, we provide best equipment that

are built with the natural evolution of companies in mind. That is
we procure equipment that are scalable looking at the future
technological advancements.

o Maintainability

All equipment used by Timelogic Enterprises (Pty) Ltd carry a 12 to

24 months’ warrantee period and if a maintenance contract is
enter into with clients, Timelogic Enterprises (Pty) Ltd can
continue to service the products until they reach end of life after
10 years. This shows that the product used by Timelogic
Enterprises (Pty) Ltd are durable, maintainable, the parts are
readily available and the technical know-how to service and do
preventative maintenance is available in house.
 o Security

Network Security is not a once off thing. It is an all-encompassing

approach which entails all resources that are on the network. Over
time new security threat and vulnerabilities are discovered hence
there is a need to keep updating the firmware. Timelogic
Enterprises (Pty) Ltd will ensure that at the time of installation and
configuration, the network is secure. We also advice the client to
update software for all devices in the network to ensure that they
have the latest security patches. This will minimise chances of
security breach.

The other aspect is physical security of network equipment. The

client must ensure that all network devices are secured from theft.
Timelogic Enterprises (Pty) Ltd as part of its cooperate
responsibility we will assess the security threats and provide
recommendation to the client at the time of hand over.

The Ethernet cable that will be used is cat 6a. The length between the
patch panel and the face plate will vary depending on the distance of
the point from the cabinet but will not exceed 96m. The remaining 4m is
for the patch cord and fly lead making a total of 100m which the
Ethernet is cabling standard.

Depending on the number of switches and brush panels needed in

compliance with what is stipulated in the ITT, a 12U cabinet cabinet will
be wall mounted. Where a cabinet is already in place, the condition of
the cabinet will be checked. That is check if the fan is working and that
it is tightly secured to the wall.

The switches will be supplied, registered with DIT and correctly

configured so as to ensure they connect to the government data
network and the internet.

All the points will be labelled and tested.

Implementation Strategy/ Plan

As part of tendering, an initial project plan is included but during site
hand over meeting, a detailed project implementation plan with exact
timelines and deliverable milestone which forms part of the
communication strategy will be handed to the client so that they are
able to also monitor the project progress and quality.

The implementation plan is how the project will be executed to conform

to set standards. Timelogic Enterprises Pty Ltd implementation plan is as
follows

 Commencement date
 Resources on boarding
 Expected Completion date
 Hand over date
 Duration of the project,
 Deliverable milestones checks
 Scheduled meeting and/or inspection reports intervals.
 Business continuity during the project.
 Expected test result
 Project quality control
 Grievance handling procedures
 Maintenance and support

The highlighted item is of utmost importance to clients during project

execution, that is will they still be able to provide services to their clients
during the recabling period? At Timelogic Enterprises (PTY) Ltd, we
strive to maintain minimal service disruptions where possible. In that
regard, the project will be executed in the shortest time possible and if
possible we can opt to work after working hours or weekend so that the
normal business of our customer is not disrupted. This plan will have to
be agreed with our client beforehand as they will have to provide
someone to be with our team to open the offices for them. This plan
entails minimum service disruptions.

It is expected that a detailed implementation plan with milestone will be

produced once an offer is given to us and forms part of the Project
Initiation Document which shall be signed off by both parties.

QUALITY PLANS AND CONTROL

Project personnel

Every project undertaken by Timelogic Enterprises (Pty) Ltd has a

designated quality assurance manager – the one person in charge of the
project quality. At Timelogic Enterprises(Pty) Ltd, the Operational
Manager is responsible for quality control and assurance as per the ISO
quality standards. As outline in her curriculum vitae, the operational
manager holds Master of Science in Strategic Management and ISO
9001:2008 – QMS and LEAD AUDIT. These are professional course
designed to insure delivery of quality service. As part of quality control,
Timelogic Enterprises (Pty) Ltd employees are qualified in their area of
expertise as outline in the accompanying educational credentials.

While the quality assurance manager has overall responsibility for the
quality of the project, all Timelogic Enterprises(Pty) Ltd employee are in-
house trained in quality management and continuous quality
improvement for the day-to-day field operations.

2. Quality Communications

During site hand over meeting, quality communication will be handed to

the client so that they will be able to also monitor the project progress
and quality. The quality communication will include ISO standards to be
followed, Clients specifications, proposed specifications from the supplier
(Timelogic Enterprises(Pty) Ltd) and DIT LAN standards. How the
project will be executed to conform to those standards. The
communication will also include duration of the project, scheduled
meeting and/or inspection reports intervals. Finally, it will have date of
hand over and expected test result so that the clients will be able to
verify if indeed the project complied to specifications.

3. Quality assurance surveillance

A big concern of many clients is what management will be doing to

monitor overall project quality and how they will make sure that the
project quality controls are running the way that they should.

With that in mind, the quality communications will have availed to the
client what to expect. In that regard the client will monitor to see if what
is outlined in the plan is being followed. This will usually give the client
some form of way to monitor the contractor to see if they are
conforming to the outlined quality processes. At Timelogic Enterprises
(Pty) Ltd, the project Manager will be monitoring project quality on a
weekly basis. This entails checking workmanship, checking that cables
length for LAN conform to standards. Testing of points and to check
working environment of the workers.

4. Subcontractors and suppliers.

Outside organizations play a huge role in supplying materials as we do

not produce the materials in our company. To insure that only quality
material are used, all the product are checked at supplier premises
before being purchased.

5. Project quality specifications

It goes without saying that Timelogic Enterprises (Pty) Ltd will comply
with customer’s specifications. However, in many cases, the customer
specifications do not outline which industry standards apply to the scope
of work. In that regard, we will be using DIT Cabling and LAN Standards
Document No.: GND002 and ISO/IEC 11801 standard as read with the
specification in the tender document. Cabling shall be documented and
recorded according to the TIA/EIA 606 standard or any current LAN
standard.

6. Inspections and tests.

A normal part of any cabling process is to inspect phases of work like

trunking, points and cable layout and to perform tests that verify
material quality and performance (connection and speed) and overall
system functionality.

7. Control of non-conformances

Everyone understands that from time to time things can go wrong in

projects. At Timelogic Enterprises (Pty) Ltd, we have control measures in
place to ensure that any non-conformity is detected as soon as it occurs
or is anticipated and avoided. This includes regular meetings to discuss
project progress, inspections and testing during execution of the project.
In the event that a non-conformance is detected, it is investigated,
documented and corrective measures taken forthwith.

Typical nonconformance procedures include:

  Preventing cover-ups
 Corrective actions
 Records of the incident

8. Project completion inspections.

Once the project is completed, the final testing will be done with the
client representative and handed over.

DEMONSTRATE THE INDUSTRY NETWORK STANDARDS

As outline in the quality plan, Timelogic Enterprises (Pty) Ltd will adhere
to both international standards and the DIT standards to ensure that
there is seamless interoperability with legacy systems. This standards
are; The IEEE 802 family of standards maintained by the IEEE 802.
LAN/MAN Standards Committee (LMSC). Since Ethernet cable
Category 6A will be used, the standard for Category 6A is ANSI/TIA-
568-C.1 and shall be followed. This standard dictates that in order for
the network to perform at frequencies up to 500 MHz—twice that of Cat
6e all the devices in the network must be complaint. Also the DIT LAN
standard Document No.: GND002 will be followed.