Total Asset Management Solutions

Aligning Project Management Methodologies with SAP

Keith Wallis Managing Director

Quality, Experience, Delivery

Personnel Involved

Board

Logistics

Sales Accounting & HR

Maintenance

Project Management

Quality, Experience, Delivery

Copyright 2009 Total Asset Management Solutions Pty Ltd

Agenda Concepts and Key Deliverables Architecture Program Structure Program Planning and Budgeting Strategic Planning Appropriation Requests IM Business Process Information System
Quality, Experience, Delivery
Copyright 2009 Total Asset Management Solutions Pty Ltd

The Road Map

Vision Methodology Tools Business Processes Configuration

Quality, Experience, Delivery
Copyright 2009 Total Asset Management Solutions Pty Ltd

Scalability of Solution
Methodology
Major Projects Intermediate Projects Minor Projects

Structure

Structure

Structure

Planning & Budgeting

Planning & Budgeting

Planning & Budgeting

Scheduling

Scheduling

Scheduling

Monitoring

Monitoring

Monitoring

Quality, Experience, Delivery

Copyright 2009 Total Asset Management Solutions Pty Ltd

Glossary Key Definitions

Portfolio Management

The total overview of all the projects in the various stages in an organisation (Includes programs when an organisation uses programs to group projects together)

Program Management

Sets of projects that are grouped together to reach a longer range or ongoing goal

Project Management
Related to the management of projects within the portfolio and program A project is a complex, non routine, one time effort to create a asset, product or service limited by time budget, and specifications / scope.

Quality, Experience, Delivery

Copyright 2009 Total Asset Management Solutions Pty Ltd

Portfolio, Program and Project Management

Enterprise Management

Portfolio Management

Divisional Management

Multi Project View

Resource Management

Program Management

Project Management

Project Planning

Project Controlling

Individual Project View

Quality, Experience, Delivery

Copyright 2009 Total Asset Management Solutions Pty Ltd

Take The Test

What projects are in the pipeline for approval? Are there available funds for project approval? Replace or Repair ? Is there status / progress visibility of all unapproved / approved projects? Can I simulate depreciation across my entire asset base? What are my future material requirements across multiple programs ? Do I have the resources to execute the program?
Is there synchronisation between strategic planning, budgets & execution of projects?

What is the remaining work effort for my program of work?

Quality, Experience, Delivery

Copyright 2009 Total Asset Management Solutions Pty Ltd

Portfolio Management Standard Requirements

Portfolio Management Effective Individual project and team management Enterprise wide resource management Resource utilisation planning Capacity management / utilisation and optimisation Generic resource / skills management

Global Project Portfolio Management Multi Project Controlling Budget Monitoring Scenario Simulation Benchmarks and Key Performance Indicators

Quality, Experience, Delivery

Copyright 2009 Total Asset Management Solutions Pty Ltd

SAP Integration
mySAP ERP

BI Data Warehouse

- Material master - Inventory management - Purchasing

MM

- Cost center controlling - Order controlling

CO

PM
Workflow
- Technical Assets -Maintain & Operate -Scheduling -Reporting

AA
- Asset master - Depreciation - Capitalization

PS
Project structure Planning & Budgets Scheduling Actuals, Revenues & Commitments Monitoring

Scheduling Tools
MS Project P3e Other

SD
Inquiries Sales Orders Billing

IM
Program Manage Budgets

HR

CATS *
No visibility of Information without interface
Copyright 2009 Total Asset Management Solutions Pty Ltd

Timesheets - Qualifications - Manpower planning - Time Tracking - Payroll Manag .

cProjects, xRPM
Quality, Experience, Delivery

Program Structure

IM / PS / PM / CO
Quality, Experience, Delivery
Copyright 2009 Total Asset Management Solutions Pty Ltd

Program Structure
IM Structure
Demonstration Investment Program

Organisational or Driver based Structure based upon how organisation constructs and monitors budget (if budget functionality used) IM Structure Facilitates Portfolio, Program and Project

IT Investments

Construction Investments

SAP Implementations

Utility Investments

Planning & Budgeting Reporting Structure and characteristic Depreciation Simulation (Forecasting) Asset Register, Projects in Progress and Future Projects (Strategic Plan)

Infrastructure

Retail Investments

Quality, Experience, Delivery

Copyright 2009 Total Asset Management Solutions Pty Ltd

Business Process Overview

IM / PS / PM / CO

Quality, Experience, Delivery

Copyright 2009 Total Asset Management Solutions Pty Ltd

Take The Test

100%

What projects are in the pipeline for approval? Are there available funds for project approval? Replace or Repair ? Is there status / progress visibility of all unapproved / approved projects? Can I simulate depreciation across my entire asset base? What are my future material requirements across multiple programs ? Do I have the resources to execute the program?
Is there synchronisation between strategic planning, budgets & execution of projects?

What is the remaining work effort for my program of work?

Quality, Experience, Delivery

Copyright 2009 Total Asset Management Solutions Pty Ltd