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AIRs LM Business-Finance Q1 Module-4
AIRs LM Business-Finance Q1 Module-4
AIRs LM Business-Finance Q1 Module-4
Business Finance
Module 4:
Budget Preparation
AIRs - LM
LU_Business Finance_Module 4
ABM – BUSINESS FINANCE
Module 4: Budget Preparation
Second Edition, 2021
Copyright © 2021
La Union Schools Division
Region I
All rights reserved. No part of this module may be reproduced in any form without written
permission from the copyright owners.
Management Team:
LU_Business Finance_Module 4
Senior High School
Business Finance
Module 4:
Budget Preparation
LU_Business Finance_Module 4
Introductory Message
This Self-Learning Module (SLM) is prepared so that you, our dear
learners, can continue your studies and learn while at home. Activities,
questions, directions, exercises, and discussions are carefully stated for you
to understand each lesson.
Each SLM is composed of different parts. Each part shall guide you
step-by-step as you discover and understand the lesson prepared for you.
In addition to the material in the main text, Notes to the Teacher are
also provided to our facilitators and parents for strategies and reminders on
how they can best help you on your home-based learning.
Please use this module with care. Do not put unnecessary marks on
any part of this SLM. Use a separate sheet of paper in answering the exercises
and tests. And read the instructions carefully before performing each task.
Thank you.
LU_Business Finance_Module 4
Target
In the previous lesson, you identified the steps in the financial planning
process. Planning alone, however, is insufficient. Control is also necessary to ensure
that plans actually are carried out. These two management functions reinforce each
other and both are very important for the success of an organization. A budget is a
tool that managers use to plan and control the use of scarce resources. A budget is
a plan showing the company’s objectives and how management intends to acquire
and use resources to attain those objectives. It is a managerial process of mapping
out corporate actions based on past and present data trends are planning and
forecasting. Since forecasts are predictions of future events, plans often use forecasts
in order to inform the decision-making process.
This module will provide you information and activities that will help you
understand the financial planning process on budget preparation and a projected
financial statement.
After going through this module, you are expected to attain the following
objectives:
Learning Competency:
• Illustrate the formula and format for the preparation of budgets and
projected financial statement, (ABM_BF12-IIIc-d-11)
Subtasks:
Before going on, check how much you know about this topic. Answer the activities
on the next page in a separate sheet of paper.
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Jumpstart
Activity 1. Choose your answer from the given choices. Use a separate sheet
for your answers.
_____ 3. What external factor influencing sale is this – “consider the consumer
changing trends.”
A. Competition
B. Development in the industry
C. Economic Crisis
D. Regulatory environment
_____ 4. What factor influencing sales does NOT belong to the group?
A. Competition
B. GDP rate
C. Inflation rate
D. Interest rate
____ 5. What word makes the statement false – “Products and services which have
more developments in the industry would likely have a lower forecast than a
product or service in the slow-moving industry?”
A. Lower B. More C. Product D. Slow
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Discover
Sales Budget
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❖ Competition (External)
Suppose you are the only one selling bread in your community and each family
in your community eats an average of one loaf bread a day, you have to
consider how many families in your community for your sales forecast.
Production Budget
Example:
- A Company forecasts sales in units for January to May as follows:
• A Company would like to maintain 100 units in its inventory at the end
of each month.
• Beginning inventory at the start of January amounts to 50 units.
• How many units should A Company produce in order to fulfill the
expected sales of the company?
Answer:
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Budgeting Cash
Operation budget refers to the variable and fixed costs needed to run the
operations of the company but are not directly attributed to the generation of sales.
Examples: Rent Payments, Professional Fees, Wages & Salaries of selling and
administrative personnel, Administrative Costs, Travel and representation expense,
Professional fees, Interest Payments and Tax Payments
Cash Budget
Cash budget or cash forecast is a statement of the firm’s planned inflows and
outflows of cash. It is used by the firm to estimate the short-term cash requirements
with particular attention being paid to planning surplus cash and for cash shortages.
(Gitman & Zutter, 2012)
What is the importance of a cash budget and how it is formulated?
For a business enterprise, having the right amount of cash is important. Cash
is used to make payments for purchases, for operational expenses, to creditors and
for other transactions.
Cash budget forecast the timing of these cash flows and matches them with
cash flows from sales and other receipts. It is also a control tool to monitor the way
the company handles cash
A. Form the sales forecast, identify how much would be collected in the cash budget
period. Sales may be made in cash or for credit. Cash sales are translated to cash at
the point of sale while credit sales are collected depending on the credit period. Credit
periods may range from 10 days to more than a month depending on the strategy of
the company.
- Continuing the previous example, assume selling is PHp100/unit. Sales for each
month are expected to be collected as follows:
- Month of sales: 20% - 2 months after sales: 30%
- A month after sales: 50%
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How much is total receipts from sales?
Answer:
- Add these receipts to the collection from sales to get to total receipts.
C. From the Production Budget, identify how much of the purchases made will be
paid by the company on the cash budget period. Like sales, purchases may be made
on in cash or on credit depending on the supplier’s credit terms.
- Continuing from the previous example:
* Assume the cost per unit is Php 50.
* All purchases this month are paid the following month. How much is total
cash disbursements for purchases?
D. From the operations budget, identify which expenses will be paid in cash during
the cash budget
- The following expense items will be paid based on the
following periods:
* Rent payment: Rent of Php5,000 will be paid each month.
* Wages and salaries: Fixed salaries for the year are Php96,000, or Php8,000
per month. Wages are estimated as 10% of monthly sales.
* Tax payments: Taxes of Php25,000 must be paid in April.
E. Identify all other cash payments to be made:
Examples:
* Fixed asset purchase in cash * repurchase of common stock
* Cash dividend payments * Purchase of stock/bond
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* Principal payments investment
- It is important to recognize that depreciation and other noncash charges are NOT
included in the cash budget.
Answer:
F. Match the receipts and disbursements on the periods they become collectible and
payable respectively.
H. If the net cash flows are above the minimum cash balance, the company is in
excess cash and may consider putting it in short-term investments. If it is below, the
company should make a short-term borrowing during that period.
- Moreover, A Company has a beginning cash balance of Php80,000 and would like
to maintain an ending cash balance of Php100,000 per month. Prepare A Company
Cash Budget for January to May. - Prepare a cash budget.
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Evaluating the Cash Budget
* If the ending cash balance after payment of all the required disbursements is
less than the required ending balance, the company needs to borrow
additional cash from short term borrowings to meet the required ending
balance. Should the ending cash balance exceed the company’s minimum
cash requirement the next period, the company may be able to repay the loan
plus accrued interest.
* Should the Company have excess cash above its required maintaining cash
balance, the company may invest this cash on short term investment so that
it will have an opportunity to earn additional profits. If the company’s cash
balance would then fall, below minimum cash requirement the company may
withdraw the investment to be able to meet the required cash balance.
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Figure 2. Income Statement of (A) Company
A. Forecast Sales
A sales forecast is an estimation of sales volume that a company can expect
to attain within the plan period. A sales forecast is not just a sales predicting but it
is the act of matching opportunities with the marketing efforts. Sales forecasting is
the determination of a firm’s share in the market under a specified future. Thus,
sales forecasting shows the probable volume of sales.
Sales are expected to increase by 10% in 2015 from the 2014 sales level.
This growth assumption is based on the assessment of the external and
internal factors related to the Company and the historical growth of the
company. The company’s sales grew by 10.3% annually from 2010 to
2014.
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Blank Pro-forma Financial Statement:
- Cost of sales are direct cost associated in the generation of sales. One way of
projecting cost of sales is using the cost of sales ratio. Companies would generally
have a consistent historical cost of sales ratio. The company may use this as a
starting point.
- Suppose that the company has an average of 60% cost of sales ratio. In doing
projections, the financial manager may use the same average ratio or, if the
company is pushing for efficiency, the financial manager may reduce this ratio to
say 57% depending on the judgment.
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- Operation costs are a mix of variable and fixed cost. Variable costs usually
vary with sales. To project these costs, the percentage of sales method may be used.
On the other hand, fixed costs remain the same no matter how the volume of sales
has changed.
The Company wants to maintain the same gross profits per year as 2014.
- Compute for the Cost of Sales, Variable Operating Expense and Depreciation
Expense.
Cost of sales percentage in 2014 = (4,305,000 ÷ 5,250,000) x 100%
Cost of sales percentage in 2014 = 82%
Projected cost of sales in 2015 82% x 5,775,000
Projected cost of sales in 2015 4,735,500
- To forecast net income, interest expense and income tax should also be considered
using the relevant interest and tax rates. Retained earnings is arrived at by adding
projected net income to beginning retained earnings then deducting dividends to
be declared during the year.
- Note this information. Return to this when all income statement items are
complete.
Income tax rate is 30% of the income before taxes. 75% of the income
tax expense will be paid in 2015 while balance will be paid in 2016.
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D. Determine balance sheet items that will vary with sales or whose balances
will be highly correlated to sales.
- Balance sheet items that may vary with sales or will be highly correlated with
sales are cash, accounts receivable, inventories, accounts payable, and accrues
expense payable.
Compute as follows:
Cash
Cash as a percentage of sales in 2014 = (1,060,000 ÷ 5,250,000) x 100%
Cash as a percentage of sales in 2014 = 20.19%
Projected cash in 2015 = 20.19% x 5,775,000
Projected cash in 2015 = 1,165,973
Accounts receivable
Inventories
Accounts Payable
Accounts Payable as a % of sales in 2014 = (5,050,000 ÷ 5,250,000) x 100%
Accounts Payable as a % of sales in 2014 = 96.19%
Projected other accounts payable in 2015 = 96.19% x 5,775,000
Projected other accounts payable in 2015 = 5,554,973
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E. Determine Payment schedule for loans - Compute for the interest expense:
As of December 31, 2014, there are two long-term loans. Both have an
annual interest rate of 8%.
A. The first loan will mature on June 30, 2015 and the remaining
principal balance to be paid on June 30, 2015 is Php1,250,000.
B. The second loan which was incurred on December 31, 2014 is paid
at the rate of Php500,000 principal balance every June 30 and December
31.
First Loan
Second Loan
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f. Check for other information
* A positive value for EFN, means that the company needs more funds
equivalent to the positive value of EFN.
* A negative value for EFN, means that the company has excess cash.
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Complete Financial Statement (FS) as follows:
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Explore
Choices:
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Deepen
Direction: Answer the following activities where you are going to apply the
steps in preparing a budget and prepare a projected statement of financial
position.
- ABC Company would like to maintain 100 units in the ending inventory at the end
of each month.
- Beginning inventory at the start of January amounts to 50 units.
- How many units should ABC Company produce in order to fulfill the expected sales
of the company?
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Use the table below as your guide.
Rubrics
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Gauge
Directions. Read carefully each item. Use separate sheet for your answers.
Write only the letter of the best answer for each test item.
_____ 1. What type of budget provides information regarding the number of units
that should be produced over a given accounting period based on expected
sales and targeted level of ending inventories?
A. Cash Flow Budget
B. Budget
C. Production Budget
D. Sales Budget
_____ 2. This type of budget gives some expected sales revenue and expenses and
selling for the organization for a specific period of time.
A. Cash Flow Budget
B. Operations Budget
C. Production Budget
D. Sales Budget
_____ 3. What type of budgets refers to the variable and fixed costs needed to run the
operations of the company but are not directly attributable to the generation
of sales?
A. Financial Budget
B. Operations Budget
C. Production Budget
D. Sales Budget
_____6. The following are examples of variable and fixed costs needed to run the
operations of the company EXCEPT?
A. Administrative cost
B. Interest Payments
C. Labor
D. Rent Payments
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_____7. What is TRUE about cash budget?
A. It calculates the number of units of products that must be
manufactured.
B. It forecasts the revenues and expenses expected for one or more
future periods.
C. It forecasts the timing of the cash inflows and matches them with
cash inflows from sales and other receipts.
D. It is typically formulated by the management team just prior to the
beginning of the year, and shows expected activity levels for the
entire year.
_____8. What makes the sentence FALSE in this statement– “If the ending balance
after payment of all the required disbursements is less than the required
ending balance, the company needs to borrow additional cash from long-term
borrowings to meet its required ending balance.”
A. Additional B. Less C. Log-term D. Required
_____9. Study and analyzed the following sentences about operation cost.
I. Operation costs are a mixed variable and fixed cost.
II. Variable costs usually vary with sales.
III. Fixed costs changed as the volume of sales changed.
A. I and II are true.
B. I and III are true.
C. II and III are true.
D. III is false.
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LU_Business Finance_Module 4
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DEEPEN: ACTIVITY 3
(A.)
EXPLORE: ACTIVITY 2
JUMPSTART: ACTIVITY 1
1. D 2. B 3. B 4. A 5. A
Answer Key
LU_Business Finance_Module 4
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GAUGE:
1. C
2. D
3. B
4. D
5. D
6. C
7. C
8. C
9. D
10. D
(C.)
(B.)
References
BOOK:
GOVERNMENT PUBLICATION:
LINKS:
• Define budget:
https://www.google.com/search?q=operating+budget&spell=1&sa=X&ved=2
ahUKEwjTiJix4vjqAhWB62EKHZDIDYMQBSgAegQIEhAl&biw=1242&bih=59
7
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