Certificate in MS-Office (4-Months)

GOVERNMENT OF THE PUNJAB
TECHNICAL EDUCATION & VOCATIONAL

TRAINING AUTHORITY
CURRICULUM FOR
Certificate in MS-Office
(4 – Months Course)
Developed January, 2017
CURRICULUM SECTION
ACADEMICS DEPARTMENT
96-H, GULBERG-II, LAHORE
Ph # 042-99263055-9, 99263064
gm.acad@tevta.gop.pk, manager.cur@tevta.gop.pk
Certificate in MS-Office (for MS-Training) (4-Months Course) 1
TRAINING OBJECTIVES
This course will enable the pass-outs to work as Computer Operator in Banks,
Government, Semi Government and Private Organizations as well as for preparing
them for on-line courses such as conducted by MS-IT-Academy. At the end of the
course, the trainees would be able to:
 Know the components of the computer and their working.

 Gain adequate proficiency in typing on computer keyboard (40 W.P.M)
 Become proficient with English Word-processing.
 Prepare and manipulate spreadsheets.
 Get an introduction to Computer presentation.
 Develop and run Computer presentation.
CURRICULUM SALIENTS
Min. Entry Level : Matric

Duration of Course : 4-Months
Total training hours. : 400 hours
: 25 Hours per week
: 04 Weeks per Month
: 04 Hours per day
: 6 days per week
Training Methodology : Practical 90%
: Theory 10%
Medium of instructions : Urdu / English
 1 Hour per week for Work Ethics
Note : The course will also be used for Microsoft (MS) certification Training
with same main course contents.
Developed by Curriculum Section, Academics Department

Certificate in MS-Office (for MS-Training) (4-Months 2
SKILL COMPETENCY DETAILS
On successful completion of this course the trainee should be able to:-
1. Switch on / off the computer as per procedures.
2. Operate the computer and run software package.
3. Type on the computer at a speed of 30-40 words per minute.
4. Type, format and print documents using Microsoft Word (English).
5. Enter, format, manipulate and print data in MS Excel.
6. Make and run presentation using MS-Power Point.
Developed by Curriculum Section, Academics Department TEVTA January,

KNOWLEDGE PROFICIENCY DETAILS
On successful completion of this course, the trainee should be able to:-
1. Define the computer and understand general working of CPU, RAM, ROM,
Input, Output and Storage Units.
2. Describe various techniques to improve computer typing.
3. Recognize usage of Microsoft office Word applications with their main
features.
4. Understand structure of a spreadsheet; learn worksheet data entry and
manipulation techniques.
5. Understand functions of Presentation software.
6. Learn MS- Power Point for developing and executing a presentation.


SCHEME OF STUDIES
Certificate in MS-Office (for MS-Training)
(4 - Months Course)
Theory Practical Total

S.No. Main Topics Hours Hours Hours
1. Microsoft- Word 2013 8 135 143
2. Microsoft-Excel 2013 8 135 143
3. Microsoft -Power Point 2013 8 90 98
4. Work-Ethics 16 - 16
Total 40 360 400

DETAIL OF COURSE CONTENTS

Certificate in MS-Office (for MS-Training)
(4 – Months Course)
S. No Theory Practical
Detail of Topics
Hours Hours
1. Microsoft Word 08 135
1.1 Using Word 2013
1.1.1 Working in Word 2013
o Give commands from the
ribbon and Quick Access Tool
bar
o Manage Word from the Backstage
view
o Customize program options
1.2 Creating & displaying documents
1.2.1 Creating & opening documents
o Create new blank documents
o Create new documents by
using templates
o Open non-native files in Word
o Open PDF files in Word for editing
1.2.2 Viewing Documents in different
ways
o Move around in a document
o Change document views
o Change magnification levels
o Split the window
o Show and hide formatting symbols
1.3 Inserting & Editing Text
1.3.1 Inserting Text
o Enter Text in a document
o Insert symbol & special characters
o Paste and append text
1.3.2 Modifying Text
o Insert text and symbols
using Auto-Correct
o Select Text
o Cut, Copy & paste content
1.4 Formatting Text
1.4.1 Formatting Characters
o Apply basic formatting
o Format text by using format
painter
1.4.2 Creating Fancy Facts
o Create Word Art
o Apply Styles to Text
1.4.3 Using Styles
o Clear formatting & Styles
1.4.4 Formatting paragraphs\
o Set paragraphs indention &
spacing
o Manage paragraphs breaks

o Display content in columns
1.5 Inserting & modifying Graphics
1.5.1 Inserting & Modifying Images
o Insert images from your computer
o Insert images from the web
1.5.2 Formatting Images
o Modify images properties (colour,
size, shape)
o Apply quick styles to images
1.5.3 Inserting & modifying Shapes
o Insert simple shapes, Modify
shapes
o Modify shapes
1.5.4 Creating Smart Art Graphics
o Insert Smart art graphics
o Modifying smart art properties
o Apply artistic effects
1.5.5 Positioning Graphics
o Position shapes & images
o Wrap text around shapes
and images
1.6 Finding & replacing content
1.6.1 Finding Content
o Search for text
o Move to specific locations &
elements
1.6.2 Replacing text
o Find & replace text
1.6.3 Replacing Formatting & special
characters
o Format text by using the
replace command
1.7 Creating & Modifying lists
1.7.1 Creating lists
o Create bulleted, numbered &
multilevel lists
1.7.2 Modifying Lists
o Modifying list structures
o Modify bullet characters
o Modify number schemes
1.8 Creating & Modifying tables
1.8.1 Creating tables
o Creating basic tables
1.8.2 Formatting tables
o Convert text to table
o Insert performated tables
o Set Aut-Options
o Format Tables
1.8.3 Modifying Tables
o Sort table data
o Modify table structure

o Convert tables to text

1.8.4 Performing calculations in tables
o Use table data in formulae
1.9 Creating Links
1.9.1 Creating Internal links
1.9.2 Linking to internal & external
contents
1.10 Formatting documents
1.10.1 Working with themes
o Changing document themes
1.10.2 Working with Style set
o Change document style
documents
1.10.3 Adding page elements
o Insert simple header & footers
o Insert page numbers
1.10.4 Formatting page backgrounds
o Insert water marks
o Configure page backgrounds
1.10.5 Managing page-setup
o Modify page set-up
1.10.6 Managing document layout
o Manage page breaks
o Create documents sections
1.11 Saving & Printing Documents
1.11.1 Saving documents
o Save documents in non-standard
file format
o Maintain backward compatibility
o Save files to remote locations
1.11.2 Managing documents properties
o Modifying documents
1.11.3 Protecting documents
o Protect documents by using
passwords
1.11.4 Preparing printing documents
o Configure documents to print
1.12 Inserting Managing Content
Objects
1.12.1 Automatically updating contents
& inserting the building blocks
o Insert document properties
o Insert built-in fields
o Insert text boxes
o Insert Quick parts
1.12.2 Managing Building blocks
o Organize building blocks
o Customize building blocks
1.13 Inserting & managing References
1.13.1 Inserting & managing footnotes
and endnotes
o Insert footnotes and endnotes

o Manage footnotes locations

o Configure endnotes format
o Modify footnote numbering
1.13.2 Insert citations & bibliographies
o Insert citations & placeholders
o Change citation styles
o Insert bibliographies
1.13.3 Inserting & managing captions
o Add captions
o Set captions options
o Change caption format & labels
o Exclude labels from captions
1.14 Customize programme
functionality
1.14.1 Customize quick access toolbar
1.14.2 Customizing the ribbon
1.14.3 Automating tasks
o Record simple macros
o Manage macros security
o Assign keyboard security
2. Microsoft Excel 08 135

2.1 Exploring Excel 2013
2.1.1 Exploring the user interface
oOpening and closing files
oSetting the magnification level
oChanging workbook views
2.1.2 Identifying and
selecting worksheet
elements
oIdentifying worksheet elements
oSelecting cells, rows, columns,
and text
oAdjusting row height and column
width
2.2 Creating and saving workbooks
2.2.1 Creating workbooks

oCreating new blank workbooks
oCreating new workbooks by using
templates
o Adding values to workbook
properties
2.2.2 Saving workbooks

oSaving workbooks to remote
locations
oSaving workbooks in alternative
file formats
o Maintaining backward
compatibility

2.3 Populating worksheets
2.3.1 Accessing data from other

applications
oOpening non-native files directly in
Excel
oImporting files
o Appending data to worksheets
2.3.2 Copying and pasting data

oCopying and pasting data
oTransposing columns and rows
2.3.3 Filling cells automatically

oUsing AutoFill
oUsing Flash Fill
oExpanding data across columns
2.4 Managing data
2.4.1 Finding and replacing data

oSearching for data within a
workbook
oFinding and replacing data
o Using Go To
2.4.2 Locating cells and ranges

o Creating named ranges
2.4.3 Identifying cells and ranges by

using names
oUsing the Name box
2.5 Managing worksheets
2.5.1 Manipulating worksheets

oAdding worksheets to existing
workbooks
oCopying and moving worksheets
o Changing worksheet order
2.5.2 Managing the display of

worksheets
oFreezing panes
oSplitting the window
oOpening additional windows
oChanging worksheet tab color
2.5.3 Inserting, deleting, and hiding data

oInserting hyperlinks
oInserting and deleting columns
and rows

oInserting and deleting cells

oHiding worksheets
2.5.4 Displaying multiple parts of a

workbook
oHiding columns and rows
oArranging additional windows
2.6 Formatting worksheet content
2.6.1 Formatting text

oChanging font and font styles
oC Applying number formats
o Using the Format Painter
o Modifying cell alignment and
indentation
2.6.2 Formatting cell structure

oWrapping text within cells
oMerging cells
oApplying cell formatting
oApplying cell styles
2.6.3 Changing worksheet appearance

oChanging workbook themes
2.7 Printing workbook content
2.7.1 Preparing workbooks for printing

oInserting headers and footers
oInserting watermarks
2.7.2 Managing page layout and

printer options
oModifying page setup
oRepeating headers and footers
2.7.3 Setting print scaling

oSetting print scaling
oConfiguring workbooks to print
2.7.4 Specifying print items

oPrinting individual worksheets
oSetting a print area
2.8 Creating and using formulas
2.8.1 Building formulas

oDefining an order of operations
oReferencing cell ranges in
formulas
oUtilizing references (relative,

mixed, absolute)
oDisplaying formulas
2.8.2 Changing reference types

oSetting data validation
oSpecifying input messages
2.8.3 Ensuring valid data

oConfiguring error alerts
oPinpointing invalid data
2.9 Calculating data by using functions
2.9.1 Summing data

oUtilizing the SUM function
oUtilizing the AVERAGE function
oUtilizing the MIN and MAX
functions
oUtilizing the COUNT function
2.9.2 Using basic statistical functions

oUtilizing the SUMIF function
oUtilizing the AVERAGEIF function
2.9.3 Using advanced statistical

functions
oUtilizing the COUNTIF function
oUtilizing the RIGHT, LEFT, and
MID functions
oUtilizing the TRIM function
2.9.4 Manipulating text by

using functions
oUtilizing the UPPER and LOWER
functions
oUtilizing the CONCATENATE
function
2.10 Managing data by using tables
2.10.1 Creating and formatting tables

oConverting tables and ranges
oU Applying styles to tables
2.10.2 Sorting and filtering table data

oChanging sort order
oSorting data on multiple columns
oFiltering records
oDefining titles
2.10.3 Modifying table formatting

oBanding rows and columns

oRemoving styles from tables

oAdding and removing cells within
tables
2.10.4 Modifying table structure

oRemoving duplicates
oInserting Total rows
2.11 Creating and managing charts
2.11.1 Creating charts

oCreating charts
oPositioning charts
2.11.2 Formatting charts

oResizing charts
oApplying chart layouts and styles
2.11.3 Modifying data in charts

oAdding chart legends
oModifying chart parameters
oAdding data series to charts
oSwitching between rows and
columns in chart source data
2.12 Simplifying data presentation
2.12.1 Quickly formatting and

presenting data
oUsing Quick Analysis
oCreating outlines
2.12.2 Applying conditional formatting

oApplying conditional formatting
oInserting subtotals
2.12.3 Working with sparklines

oInserting sparklines
2.12.4 Summarizing data

oCollapsing groups of data in
outlines
2.13 Inserting and creating graphics
2.13.1 Inserting pictures

oInserting images
oPositioning objects
2.13.2 Inserting graphic objects

oAdding borders to objects
oAdding styles and effects to
objects

oChanging object colors
2.13.3 Creating business diagrams

oCreating text boxes
oCreating WordArt
oCreating SmartArt
2.13.4 Formatting graphic objects

oModifying object properties
2.14 Customizing program functionality
2.14.1 Automating tasks

oManaging macro security
oRecording simple macros
oAssigning shortcut keys
2.14.2 Personalizing the user interface

oCustomizing the Quick Access
Toolbar
oCustomizing the ribbon
Reviewing for the exam
3. Microsoft Power point

3.1. Use Microsoft PowerPoint 2013 08 90
3.1.1. Explore Power Point 2013
o Exploring the user interface
o Opening and closing files
3.1.2. Display different view of
presentation
o Using views to navigate
through presentations
o Changing to view in color/gray
scale
3.2. Create and save presentations
3.2.1. Create presentations from
templates
o Creating blank presentations
o Creating presentations by using
templates
3.2.2. Create presentations from
other files
o Modifying presentation
properties
o Importing text files into
presentations
o Importing online documents
into presentations
o Maintaining backward
compatibility
3.2.3. Save presentations
o Saving presentations as web

pages
o Packaging presentations for
CD
3.3. Format slide content
3.3.1. Manage slide structure
o Applying styles to slide
o Modifying slide backgrounds
3.3.2. Format slide text
o Changing page setup options
o Applying formatting and slides
to text
o Changing text to WordArt
o Inserting hyperlinks
3.3.3. Format text in lists and columns
o Creating bulleted
and numbered lists
o Creating multiple columns in
a single shape
3.4. Manage slides
3.4.1. Manage slides
o Modifying slide order
o Inserting section headers
3.4.2. Hide and remove slides
o Hiding slides
o Deleting slides
3.4.3. Configure slide transitions
o Inserting transitions
between slides
o Managing multiple transitions
o Modifying transition effect
options
3.5. Display images on slides
3.5.1. Add images to slides
o Inserting pictures on slides
3.5.2. Format images
o Resizing images
o Cropping images
o Applying effects
o Applying styles
3.6. Display shapes on a slide
3.6.1. Add shapes to slide
o Inserting shapes
3.6.2. Modify shapes
o Creating custom shapes
o Applying styles to shapes
o Resizing shapes
3.6.3. Format shapes borders and
backgrounds
o Modifying shape backgrounds
o Applying borders to shapes

3.6.4. Organize shapes

o Aligning and grouping shapes
o Displaying gridlines
3.7. Display business diagrams on slides
3.7.1. Create business diagrams
o Converting lists to SmartArt
o Adding shapes to SmartArt
o Changing color of SmartArt
3.7.2. Modify business diagrams
o Moving text within SmartArt
shapes
o Reversing the direction
of SmartArt elements
3.8. Display tables on slides
3.8.1. Add tables to slides
o Creating tables
o Importing tables from external
sources
3.8.2. Modify tables
o Applying table styles
o Modifying number of rows
and columns
3.9. Display charts on slides
3.9.1. Add charts to slides
o Inserting charts
o Importing charts from external
sources
3.9.2. Format charts
o Creating and modifying chart
styles
o Modifying chart type
3.9.3. Modify chart content
o Adding legends to chart
o Modifying chart parameters
3.10. Play audio and video clips
3.10.1. Add media clips to slides
o Linking to external media
o Setting start/stop times
o Setting media options
3.10.2. Modify the presentation of
media clips
o Adjusting media window size
o Trimming timing on media
clips
3.11. Configure animations
3.11.1. Animate slide content
o Applying animations to shape
o Applying animations to text
strings
3.11.2. Configure animated elements

o Adding paths to animations

o Modifying duration of effects
3.11.3.
Configure animation options
o Modifying animation options
o Configuring start and finish
options
3.11.4. Manage animated elements
o Reordering animations
o Using the animation pane
3.12. Configure presentation themes and
templates
3.12.1. Control the appearance of
presentations
o Modifying presentation
themes
3.12.2. Modify slide master layouts
o Applying slide masters
o Adding new layouts
o Modifying existing layouts
3.12.3. Add slide elements to slide
masters
o Adding background images
o Controlling page numbers
o Inserting headers and footers
3.12.4. Add slides to presentation
o Adding slide layouts
o Duplicating existing slides
3.13. Collaborate on presentations
3.13.1. Work with multiple
presentations
o Merging multiple
presentations
o Reusing slides from other
presentations
o Viewing multiple
presentations
3.13.2. Track changes
o Setting track changes
o Modifying options for track
changes
3.13.3. Review changes
o Discarding changes from
specific users
o Managing comments
3.14. Prepare and present slide shows
3.14.1. Create slide shows
o Creating custom slide shows
3.14.2. Configure a slide show for
presentation
o Configuring slide shows

options
o Rehearsing time
o Configuring slide show
resolution
3.14.3. Present slide shows
o Using presenter view
o Navigating within slide shows
o Annotating slide shows
3.15. Distribute presentations
3.15.1. Check presentations for
errors
o Proofing presentations
o Checking for accessibility
issues
o Checking for compatibility
issues
3.15.2. Print presentations
o Setting handout print options
o Printing selections from
presentations
o Printing presentations in gray
scale
o Printing speaker notes
3.15.3. Prepare presentations for
electronic distribution
o Removing presentation
metadata
3.15.4. Optimize presentations for
electronic distribution
o Marking as final
o Compressing media
o Embedding fonts
3.15.5. Prevent changes to
presentation
o Restricting permissions
o Encrypting presentations with
a password
4. Work–Ethics 16 -
4.1 Principles at work, Safety at work,
Cleanliness, Arrangements &
Environment.
4.2 Honesty & discipline.
4.3 Punctuality.
4.4 Use of Language.
4.5 Respect & Behavior.
4.6 Personality & Dressing
Total 40 360

LIST OF LAB(S)
 Computer Lab. with internet connection

LIST OF TOOLS AND EQUIPMENT (for 25 Students)
Certificate in MS-Office
Name of Trade
Duration of Course 4 - Months
S.
Tools / Equipment Quantity
No.
1. Desktop Workstations (Specifications as per 26
notification issued by MIS Section, TEVTA) (1 for each student&
1 for the teacher)
2. Server (Specifications as per notification issued by

01
MIS Section, TEVTA)
3. Printer (Laser) 01
4. Scanner 01
5. Internet Connection (Atleast 1 MB speed) 01
6. UPS 10 KVA 01
7. Air Conditioner 1 ½ Ton 02
8. Multimedia Projector 01

LIST OF CONSUMABLES
S. No. Item Quantity
1. Printing Paper As per requirement
2. Printer Toner As per requirement
3. Board Markers As per requirement

PROPOSED MINIMUM QUALIFICATION OF TEACHER / INSTRUCTOR
 Bachelor of Computer Sciences from HEC recognized university

REFERENCE BOOKS
1. Introduction to Computer by Peter Norton

2. Windows 10: Windows 10 for Dummies by Andy Rathbone
3. Microsoft® Office Professional 2013 Step by Step by Joyce Cox, Steve Lambert
and Curtis Frye

EMPLOYABILITY OF PASS-OUTS
The pass outs of this course may find job / employment opportunities in the following
areas / sectors:
i) Computer Operator
ii) Data Entry Operator
iii) Composer
iv) Data Processing Operator

LIST OF TRADE RELATED JARGON
Windows Excel PowerPoint
Desktop Spread Sheet Presentation
Screen Saver Columns Pictures
Start Menu Rows Graphs
Folder Sort Tables
Properties Filters Animation
Control Panel Cell Video
Notification Cell Formatting Audio
Authentication Formula Voice
Login Graphs Path
Logout Wrap Source
User ID Merge Shapes
Drives Align Text Box
Microsoft Word
File Format Painter Screen Shots
Alignment Paragraph Equation
Justify Clipboard WordArt
Tabs SmartArt Header / Footer
Columns Hyperlink Bookmark

Curriculum Development Committee
Sr.
Name with Organization / Address
Status
No.
1. Mr. Salman Tariq

Sr. Instructor, GCT Raiwind Road, Lahore Convener
Cell: 0333-4720893
2. Mian Muhammad Iftikhar Member
Sr. Instructor, GTTI Gulberg, Lahore
3. Nazar-ul-Islam
Member
Instructor (IT), GCT for PGA, Allama Iqbal Town, Lahore
Cell: 0333-5117874

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GOVERNMENT OF THE PUNJAB

TECHNICAL EDUCATION & VOCATIONAL

 Know the components of the computer and their working.

Min. Entry Level : Matric

 1 Hour per week for Work Ethics

Developed by Curriculum Section, Academics Department

SKILL COMPETENCY DETAILS

On successful completion of this course the trainee should be able to:-

1. Switch on / off the computer as per procedures.

2. Operate the computer and run software package.

3. Type on the computer at a speed of 30-40 words per minute.

4. Type, format and print documents using Microsoft Word (English).

5. Enter, format, manipulate and print data in MS Excel.

6. Make and run presentation using MS-Power Point.

Developed by Curriculum Section, Academics Department TEVTA January,

KNOWLEDGE PROFICIENCY DETAILS

On successful completion of this course, the trainee should be able to:-

Input, Output and Storage Units.

2. Describe various techniques to improve computer typing.

3. Recognize usage of Microsoft office Word applications with their main

4. Understand structure of a spreadsheet; learn worksheet data entry and

5. Understand functions of Presentation software.

6. Learn MS- Power Point for developing and executing a presentation.

Developed by Curriculum Section, Academics Department TEVTA January,

Developed by Curriculum Section, Academics Department TEVTA January,

Theory Practical Total

2. Microsoft-Excel 2013 8 135 143

3. Microsoft -Power Point 2013 8 90 98

Total 40 360 400

Developed by Curriculum Section, Academics Department TEVTA January,

DETAIL OF COURSE CONTENTS

o Manage paragraphs breaks

Developed by Curriculum Section, Academics Department TEVTA January,

o Convert tables to text

Developed by Curriculum Section, Academics Department TEVTA January,

o Manage footnotes locations

2. Microsoft Excel 08 135

2.2.1 Creating workbooks

2.2.2 Saving workbooks

Developed by Curriculum Section, Academics Department TEVTA January,

2.3 Populating worksheets

2.3.1 Accessing data from other

2.3.2 Copying and pasting data

2.3.3 Filling cells automatically

2.4 Managing data

2.4.1 Finding and replacing data

2.4.2 Locating cells and ranges

2.4.3 Identifying cells and ranges by

2.5 Managing worksheets

2.5.1 Manipulating worksheets

2.5.2 Managing the display of

2.5.3 Inserting, deleting, and hiding data

Developed by Curriculum Section, Academics Department TEVTA January,

oInserting and deleting cells

2.5.4 Displaying multiple parts of a

2.6 Formatting worksheet content

2.6.1 Formatting text

2.6.2 Formatting cell structure

2.6.3 Changing worksheet appearance

2.7 Printing workbook content

2.7.1 Preparing workbooks for printing

2.7.2 Managing page layout and

2.7.3 Setting print scaling

2.7.4 Specifying print items