School Contingency Plan For COVID-19 Pandemic: Department of Education

Republic of the Philippines
Department of Education
CARAGA REGION
SCHOOLS DIVISION OF SURIGAO DEL SUR
HINATUAN WEST DISTRICT
TAGASAKA NATIONAL HIGH SCHOOL
Tagasaka, Hinatuan, Surigao del Sur
School Contingency Plan

for
COVID-19 Pandemic
CARAGA REGION
BACKGROUND
Tagasaka National High School is situated at the eye of Barangay Tagasaka,

Hinatuan, Surigao del Sur in the island of Mindanao. It can be reached through
different means of transportation since it lies along the national highway.
Tagasaka National High School with an area of 10,000 square meters, was
acquired though donation of Mr. Dionisio Dalacan, Sr. and was established in the
year 1982.
The school which is geographically centered at 8˚ 21’ 36.7” N / 126˚ 16’ 36.1”,
is located in area with low susceptibility from Geo-hazards and other environmental
and natural calamities.
INTRODUCTION
Due to the threat brought about by the COVID-19 pandemic a sudden change
took place in the entire country which needs to be adapted to address the main
problem that everyone is facing which is the public health safety. The pandemic
caused the closures of different establishments, businesses, as well as the schools
across the country. Hence, the Department of Education crafted the BE-LCP (Basic
Education – Learning Continuity Plan) to continue its service to deliver quality basic
education to the learners amidst the challenging global health problem.
Different learning delivery modalities were introduced and adapted by the

schools starting last school year up to the present to cater the need for education. It
is a very challenging job for the administrators, teachers, learners, parents, and
stakeholders to adapt to the school’s new normal situation. However, everyone is
doing their part to
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I. OBJECTIVES
This School Contingency Plan aims to:
1. Establish proper coordination among concerned agencies and

stakeholders to ensure effective, efficient, timely communication and
linkages.
2. Determine the immediate roles and functions required in the event of
pandemics.
3. Account all resources, be it manpower, learner’s necessary aid.
4. Provide immediate services to affected learner and personnel.
5. Ensured continuity of learning.
III. COVID-19, OTHER SIMILAR PANDEMICS, AND ITS IMPACTS
A. SCENARIOS
Situation Bad Scenario Worse Scenario Worst Scenario

Descriptions 1% of the total 3% of the total 10% of the total
population of population of population of
learners and learners and learners and
personnel personnel personnel
contracted the contracted the contracted the
virus virus with severe virus with severe
condition condition and
deaths
Impact on Human The learning of the The learning of the The learning of the
Lives affected learners affected learners affected learners
will be halted until will be halted until will be halted until
full recovery; full recovery; full recovery;
personnel’s personnel’s personnel’s
services will be services will be services will be
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vitally limited which stopped which will stopped which will

will give additional give additional give additional
burden to those burden to those burden to those
who will still be who will still be who will still be
reporting and reporting and reporting and
taking over the taking over all the taking over all the
tasks that cannot tasks of the tasks of the
be performed by affected personnel; affected personnel;
the affected discrimination may deaths will
personnel; be experienced increase the
discrimination may anxiety of the
be experienced school community
and might cause
further effects the
mental health
Impact on Infrastructures and Infrastructures and Infrastructures and
Infrastructure, other facilities will other facilities will other facilities will
Facilities, and not be maintained not be maintained not be maintained
Environment very well due to very well due to very well due to
lesser time in lesser time in lesser time in
reporting to school reporting to school reporting to school
by the personnel by the personnel by the personnel
Response Distribution of Distribution of Distribution of
Capabilities learning modules learning modules learning modules
will be affected; will be greatly will be greatly
personnel and affected; personnel affected; personnel
learners tracking and learners and learners
will be difficult tracking will be tracking will be
more difficult more difficult
Table 1. Estimated number of Dead, Probable, and Suspect cases

School Dead Probable Suspect Others
Learners 0 0 0 0
Teaching 0 0 2 0
Personnel
Non- 0 0 0 0
Teaching
Personnel
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Table 2. Exposed Learners and Personnel
GRADE/LEVEL Public School Public School Public School Non-

Learners Teaching Teaching Personnel
Personnel
Male Female Male Female Male Female
GRADE 7 41 35 2 2 0 0
GRADE 8 43 35 0 3 0 0
GRADE 9 27 34 0 3 0 0
GRADE 10 25 34 0 3 0 0
GRADE 11 25 19 1 1 0 0
GRADE 12 14 21 0 1 0 0
TOTAL 175 178 3 13 4 2
IV- ACTIVATION, DEACTIVATION, AND NON- ACTIVATION OF CONTINGENCY

PLAN
A. Activation
The activation of Tagasaka National High School Contingency Plan for
COVID-19 and other similar pandemics is aligned with the activation of the
Harmonized National Contingency Plan. This include any of the following triggers:
- On the OPENING OF CLASSES for SY. 2021-2022 on September 13, 2021
this Contingency Plan will be activated and implemented or the necessary
actions at all grade levels of the school.
- As mandated by IATF
- Single Teaching/Non-Teaching and Learner’s
B. Deactivation
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This include triggers or situations when the CP will be terminated or be

removed of its activity or will be based on the declaration of the Secretary, RDs,
SDOs and School Heads upon the recommendation of IATF and other authorized
government suspensions. Depending on the nature of the hazard/event, the CP
may be maintained as a “continuing plan” or a plan that can still be utilized for
future use. In case the same hazard will occur.
- As mandated by IATF
- School is declared safe
C. Non-activation
V. COORDINATION COMMAND AND CONTROL

CARAGA REGION
A. Coordination
START
PANDEMIC
School DRR
Focal conducts
PDRA
1 2
Yes No
ACTIVATE EOC on Blue Alert
EOC on Red Alert
CONTINGEN Status
Status
CY PLAN (CP)
Responders conduct
Principal convenes
normal operations 3
the Clusters at the EOC
using ICS
Principal mobilizes
Clusters provide
and deploys IMT
continuous support to
responders
Clusters and IMT
operate based on CP
No
No Situation
Situation Normalize 3
1
Improved?
Yes
IC recommends
Yes Demobilization
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IMT recommends Principal approves

deactivation of CP recommendation for
Demobilization
Governor Responders and

recommends Sectors demobilize
deactivation of CP
OpCen is on White
AlertStatus
2
END
Within 24 hrs
No Activities Responsibility
1  Declare the Emergency and Alert Partners  SDRRMC
2 Establish an Emergency Operation Center  SDRRMC
3 Meeting of SDRRMC  SDRRMC

 Provide comprehensive briefing as possible
 Determine initial strategy for response (based

on the Contingency Plan)
 Determine arrangement for Joint Rapid Needs

Assessment (RNA)
 Activate the Contingency Plan
4  Mobilize Cluster for Emergency Response  SDRRMC

CARAGA REGION
5  Activate Emergency Logistics and Emergency  SDRRMO

Telecommunications Cluster if necessary
6 Assess the security situation in affected areas  SDRRMC
7 Deploy a joint rapid needs assessment mission to  SDRRMC

affected areas
8 Disseminate information collection from joint RNA  SDRRMC
Within 48 hrs
8 Coordinate with the MDRRMC to: SDRRMC
 Review RNA
 Identify any aspect of the contingency plan to

vary given the specific emergency; reinforce
roles and responsibilities
12 Cluster meet to coordinate member response-who, Cluster leads/Co-leads

what, where, when, and how to report progress
and further needs identified
14 Collect and consolidate data for information Clusters
bulleting (situation reports, needs analysis)
Within first 1-2 weeks

16 Review present funding capacity to respond as SDRRMC
scale of emergency becomes clearer (government
funding)
17 Determine resource mobilization options for SDRRMC
unmet needs
18 Convene coordination meeting as needed SDRRMC
19 Consolidate information (3Ws), analyse gaps and SDRRMC
materials assistance flow
20 Review initial response, identify coordination SDRRMC
bottlenecks and build flexibility into response
21 Facilitate administrative procedures for the import SDRRMC
CARAGA REGION
of humanitarian equipment and goods

22  Identify on-going reception sites for IDPs SDRRMC
 Plan intervention for the coming months
B. Command and Control

Incident Command System (ICS)
SCHOOL INCIDENT COMMAND SYSTEM (ICS) ORGANIZATIONAL CHART
INCIDENT COMMANDER
MR. EUTROPIO FELIPE C. ACMA JR.
School Principal I
PUBLIC INFORMATION OFFICER/

SAFETY ADVISOR/LIASON ADVISOR
LEAH A. ORCULLO
Master Teacher I
OPERATIONS PLANNING LOGISTICS FINANCE & ADMINISTRATION

BELTRAN R. RECALDE MARIA ROSE T. AQUINO AZUCENA S. CRUIZ JOCHEN Q. MARTIZANO
JUNREY A. ACLON School DRR Focal LINDLEY D. MANATAD MARIFEL S. VALERA
LEARNER’S CARE & RELEASE FACILITY MANAGER COMMUNICATION FINANCE & ADMINISTRATION
IVY R. ACLON IRENE L. CRUIZ JAY AN R. SERNA HOMER CORALAT
JOAN T. DE GUZMAN DB FRITZCHE M. VERDEFLOR JANETH A. SOLLOSO
DOCUMENTOR SUPPLIES & FACILITIES

HEALTH SERVICES & FIRST AID ANALUISA A. ESMELLARIN ROMIL V. MILLAN
MARICAR RITA J. BAMBISA ROLLY ANN MIRANDA CRISJUN B. CABUNILAS
School Nurse
DEVELOP INCIDENT PLAN TRANSPORTATION
ANALUISA A. ESMELLARIN TRISTAN REY A. VILLAR
MARIA ROSE T. AQUINO RUBY JEAN P. MANGITNGIT
V. Response and Early Recovery Measures of DepEd Central Office, Affected

Regions, and Assisting Regions
Timeline of Response, Rehabilitation and Early Recovery of DepEd
Central Office, Affected Regions, and Assisting Regions.
Timeline Response Actions
Before
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-Classroom Preparation for possible

face-to-face classes with a minimum of
25 no. of students per section.
-Posted in the entrance of the
classroom the Health Protocols .
Meet with your emergency operations
coordinator or planning team to
update emergency operations plan
-Establish relationships with key
community partners and stakeholders
-Promote the daily practice of everyday
preventive actions at all times
- Provide flu-prevention supplies in
your school.
-Develop a method or tracking flu-
related staff and pupils absences
-Identify space that can be used as an
isolation area for sick personnel or
pupils.(if possible)
-Plan ways to increase the space
between people to at least 3 feet or
limit face to face contact between
people at school.
-Develop a risk assessment and risk-
management process for your school
-Plan ways to continue educating
pupils if schools are temporarily
dismissed.
-Identify strategies to continue
essential pupils services.
-Update your emergency
communication plan for distributing
timely and accurate information.
-Share plans with staff, pupils, and
key community
-Test and update the Plan
During Activation of the Contingency Plan
-Stay informed about the Local Flu
situation
-Track staff pupils absenteeism related
to flu-like symptoms
-Implement your risk-assessment and
risk-management plan.
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-Update key community partners and

stakeholders regularly
-Provide information that explains why
and when schools maybe temporarily
dismissed.
-Implement flexible attendance and
sick-leave policies(if possible)
- Postpone or cancel extracurricular
activities
Separate those who become sick at
school from whose who are well.
-Put into action strategies for
continuing education and essential
student services.
- Discourage staff and pupils from
gathering or socializing in other places
when schools are dismissed.
After -Call the attention of parents
0-24 hours -Call the attention of parents of the
students through mobile contacts
-Establish communications with the
team
-Coordinate with the DOH
-Disinfect the classroom
-Seek the assistance of the DOH on
the affected colleagues/pupils to
municipal quarantine rooms.
24-48 hours -Establish the coordination with the
LGU and DOH
72 hours -Follow-Up the parents through phone
calls/text messages
- Follow-Up the colleagues through
phone calls/messages
- Conduct Psychosocial support to the
affected pupils
-Preparation of Learning Delivery
Modes for possible suspension of
classes.
96 hours
5-10 days
After a Flu Pandemic Has Ended - Discuss and note lessons
learned
- Maintain and expand your
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emergency planning
- Revisit your risk-assessment
management plan
- Update and practice your
emergency operations and
communication plans every 12-
18 months.
VI- PREPAREDNESS MEASURES

POSSIBLE SCHOOL PREPAREDNESS MEASURE FOR HEALTH
EMERGENCIES
Preparedness Measure Persons Involved

- Conduct Orientation on Proper Hand - School Nurse
Washing
- Conduct Orientation on How to stop the - School Nurse
spreading of Viruses.
- Construction of Hand Washing Area - School Principal
- PTA Officials
- Procurement of Face Mask/Face - School Principal
Shield/Alcohol/Hand Sanitizer/Thermal - PTA Officials
Scanner
- Printing/Posting of IEC materials - School Principal
regarding the Minimum Health Standards - PTA Officials
- Allocation of Funds for emergencies in - School Principal during
the School MOOE the Annual Procurement Plan
- Organized School Incident Command - SDRRMC
System - School DRR Focal
- Orientation of the Roles and - SDRRMC

Responsibilities of the School Emergency - School DRR Focal
Organization.
- Plan Workshops and Trainings to - School Principal
educate staff and key partners and - SDRRMC
stakeholders how to plan for pandemic flu and
other emergencies
- Revisiting and Updating of Existing - SDRRMC
Emergency Plan
- Allocation of budgets for the - School Principal
reproduction of Alternative Delivery Modes - PTA Officials
(ADM) for learning continuity if possible
prolong suspension of classes.
CARAGA REGION
Prepared by:
MARIA ROSE T. AQUINO, T-III

School DRR Advocate
Noted by:
EUTROPIO FELIPE C. ACMA, Jr.

School Principal I

School Contingency Plan For COVID-19 Pandemic: Department of Education

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Republic of the Philippines

School Contingency Plan

Tagasaka National High School is situated at the eye of Barangay Tagasaka,

Different learning delivery modalities were introduced and adapted by the

This School Contingency Plan aims to:

1. Establish proper coordination among concerned agencies and

III. COVID-19, OTHER SIMILAR PANDEMICS, AND ITS IMPACTS

Situation Bad Scenario Worse Scenario Worst Scenario

vitally limited which stopped which will stopped which will

Table 1. Estimated number of Dead, Probable, and Suspect cases

Table 2. Exposed Learners and Personnel

GRADE/LEVEL Public School Public School Public School Non-

TOTAL 175 178 3 13 4 2

IV- ACTIVATION, DEACTIVATION, AND NON- ACTIVATION OF CONTINGENCY

This include triggers or situations when the CP will be terminated or be

V. COORDINATION COMMAND AND CONTROL

IMT recommends Principal approves

Governor Responders and

2 Establish an Emergency Operation Center  SDRRMC

3 Meeting of SDRRMC  SDRRMC

 Determine initial strategy for response (based

 Determine arrangement for Joint Rapid Needs

 Activate the Contingency Plan

4  Mobilize Cluster for Emergency Response  SDRRMC

5  Activate Emergency Logistics and Emergency  SDRRMO

6 Assess the security situation in affected areas  SDRRMC

7 Deploy a joint rapid needs assessment mission to  SDRRMC

8 Disseminate information collection from joint RNA  SDRRMC

 Identify any aspect of the contingency plan to

12 Cluster meet to coordinate member response-who, Cluster leads/Co-leads

Within first 1-2 weeks

of humanitarian equipment and goods

 Plan intervention for the coming months

B. Command and Control

PUBLIC INFORMATION OFFICER/

OPERATIONS PLANNING LOGISTICS FINANCE & ADMINISTRATION

DOCUMENTOR SUPPLIES & FACILITIES

V. Response and Early Recovery Measures of DepEd Central Office, Affected

Timeline Response Actions

-Classroom Preparation for possible

-Update key community partners and

VI- PREPAREDNESS MEASURES

Preparedness Measure Persons Involved

- Orientation of the Roles and - SDRRMC

MARIA ROSE T. AQUINO, T-III

EUTROPIO FELIPE C. ACMA, Jr.

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