Tekko

David L Lawrence Convention Center

Tekko Exhibitor Materials
Table of Contents

I. Exhibitor Area Rules and Policies

Exhibitors Area/Booth 2
Reservations, Payment and Contact 2
Exhibitors Area Hours 2
Exhibitors Area Setup 2
Exhibitor Badges 3
Booth Configuration 4
Refunds and Cancellations 4
Convention Rules 5
Legal Policy 5
Documentation 6
Adult Materials 6
Item Display and Removal 5-6
Weapon Sales 6-7
Damage/Theft 7
Exhibitor Removal 7
Hall Map 8

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Tekko Exhibitors Area Rules and Policies

Please read all rules and policies carefully, as some of them have changed. Be sure you understand and
agree to all rules and policies before registering as an Exhibitor for Tekko; no exceptions or exemptions
will be made. This document is also subject to change.

Exhibitors Area/Booths

Pittsburgh Japanese Culture Inc. reserves the right to adjust contract information as new information
becomes available.

Each booth in the Exhibitors Area is 10’ by 10’, with two chairs, and one 6’ table. Booths or blocks of
booths reserved by an Exhibitor will be marked off by tape squares on the floor. Pipe and drape around the
sides and back can be requested in advance for no additional cost, but must be requested no later than July
1st, 2021. Booths will be available along the walls and through the main part of the room.

Exhibitor space will be assigned by the Exhibitors Area Coordinator and staff. Tekko will make every
effort to accommodate each Exhibitor’s location preference. However, it may be necessary to relocate
Exhibitors within the Exhibitors Area and Tekko reserves the right to do so. Business may only be
conducted at the tables assigned by Tekko to the Exhibitor in the Exhibitor’s Area. Any business to be
conducted outside this area must have prior approval by Tekko. Premium corner spaces guarantee
exhibitors a corner space, and will be available to order at a later time.

Reservations, Payment and Contact Information

To reserve booth space, submit a contract online for approval. Once approval has been obtained from the
Exhibitor’s Coordinator, Exhibitors will have a two-week time period to submit the full payment and any
necessary deposit.
Payment must be in the form of a cash at show or electronically. An electronic receipt email will be
sent within 24 – 48 hours confirming the receipt of materials and payment. There will be a limited number
of reservations accepted.

Pittsburgh JCS, Inc. reserves the right to refuse to rent booth space to Exhibitors.

To contact the Exhibitors Area Coordinator, please email vendors@teamtekko.us.

Exhibitors Area Hours

Attendees will be allowed access to the Exhibitors Area during all operating hours. Tekko requires that an
associate from each Exhibitor be present at all times during these hours. These hours are subject to change,
and any changes will be posted to the “Exhibitors” section of the Tekko website. You MUST be fully open
to completed transactions during the VIP times.

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Exhibitors’ Setup

Exhibitor Hall setup will begin Thursday 2:00 PM, with EVERYONE off of the floor by 8:00 PM. NO
EXCEPTIONS. Exhibitors will be able to finish setup Friday (subject to change)

All exhibitors must follow guidelines set for load in and load out instructions. Guidelines are subject to
change at any time. Further instructions on load in will be emailed to accepted exhibitors in the future.

Before unloading any materials or beginning booth setup, Exhibitors MUST check in with the Exhibitors
Area Coordinator in order to receive their final booth assignment and Exhibitor badges. Only after an
Exhibitor is checked in will they be allowed to unload and set up materials.

The following loading/unloading instructions were provided by the DLCC:

Unload and reload their vehicle at the loading dock, in the designated POV area (specified on the
map, later in this document, in green). Both unload and reload is limited to one trip to the loading
dock area with unlimited trips to and from the vehicle.

Unload and reload their own materials provided they use their own non-mechanized dolly and/or
cart. No dollies, carts, or material handling equipment will be supplied to exhibitors by the
convention center or hired show contractor.

Unload and reload their materials provided the POV is no larger than a Sports Utility Vehicle
(SUV). i.e.: No U-hauls, box trucks, etc.

The drop off lanes, on 10th Street, are designated as a “no loading” zone and as such are not
for POV use.

The current labor agreement does not permit us to deviate from these guidelines without incurring
additional fees. Any Exhibitor not adhering to this policy will be responsible for all labor fees. Should an
Exhibitor incur this fee and refuse to pay, they will be blacklisted from returning to any Pittsburgh JCS
events until balance is paid. The hourly rate an Exhibitor will be charged is $300.00 per hour for every
hour block that the Exhibitor runs into (this means that if an Exhibitor runs fifteen (15) minutes over the
allotted time, the Exhibitor will be charged for an hour of labor, as this is the procedure used by the
Convention Center.)

Exhibitors will be responsible for the loading and unloading of all of their merchandise as well as the
equipment (dolly, cart, etc.) with which it is done.

Vehicles are only allowed on the Exhibition Hall floor when the laborers are present. According to
convention center policy, vehicles larger than a large passenger vehicle must be unloaded by the contracted
laborers. This may not be required when load in begins, but expect this to be what the convention center
enforces.

Exhibitor Badges

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Exhibitor will be supplied with two (2) Exhibitor badges for the first booth purchased and one (1)
Exhibitor badge for each booth beyond the first, to a maximum of six (6) badges for any one Exhibitor.
Exhibitor badges will be honored as three-day attendee badges during all hours of the convention.
Exhibitor badges must be worn at all times by any person working at a booth. Badges may not be sold,
loaned or otherwise transferred to non-employees.

Exhibitors Area badges may be shared among employees, but the practice of sharing one badge among
multiple employees simultaneously is prohibited and will result in the confiscation of badges. Every
individual working at an Exhibitor’s booth(s) must wear a badge at all times.

Access to the Exhibitors Area outside of the previously listed time is prohibited.

Booth Configuration

Exhibitors may configure their booth or block of booths as they see fit, adding additional shelves, kiosks,
etc., as long as the alterations do not interfere with other Exhibitors Areas, hang from the ceiling of the
room, or violate the DLCC requirements (listed later in this document). Each Exhibitor is responsible for
all fees and other costs from the decorator for the DLCC associated with any Exhibitor special requests.
Exhibitors are welcome and encouraged to bring their own tables and other furniture, but should be
considerate of fellow Exhibitors and keep booth configurations within reason and within any restrictions
set by the DLCC.

Every Exhibitor must display their company name in a prominent manner, easily seen by Pittsburgh JCS,
Inc. /Tekko, for identification during the event using the booth sign provided at the event, or using a sign
the Exhibitor provides. Failure to display Exhibitor’s company name, as a result of the Exhibitor, may
result in Exhibitor being removed from the event without refund or reimbursement of any type.

A form for Electrical Services is available on the DLCC website. Any Exhibitor needing any of the
detailed services will need to complete the form and send it to the address provided, or complete the online
order form. http://www.pittsburghcc.com/exhibitors/exhibitor-services/

Under no circumstance is table sharing/splitting/selling allowed. The approved vendor who applied is the
only store/individual allowed to sell products along with their employees.

Requirements from the DLCC

1. Decorations, signs, banners, etc. may not be taped, nailed, stapled, or otherwise fastened to
ceilings, walls, painted surfaces, or columns in the DLCC.
2. No holes may be drilled, cored, or punched in the facility.
3. All food and/or beverage products require prior written approval form.
4. Exhibitors are responsible for the removal of all materials at the conclusion of the show. The
booth must be broom cleaned.
5. All fire, safety, and building regulations must be strictly followed. Particular attention should be
paid the prohibitions against propane, acetylene, and other flammable materials.

Refund and Cancellations

No refunds will be given for canceled booths. Please allow six to eight weeks for Pittsburgh JCS, Inc. to
process refunds in the event of an exception.

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Exhibitors who cancel give up any claim or reservation to the canceled booths, which are returned to the
pool of available space at standard booth rates.

Force Majeure

The performance of this agreement by either party is subject to acts of God, terrorism, war, government
authority, disaster, strikes, civil disorders, or other emergencies, any of which make it illegal or impossible
to provide the services or meet the terms of this agreement. Termination of this agreement for the
foregoing reasons must be by written notification from either party to the other. In the event of cancellation
for the above reasons, PittJCS shall be relieved of their obligations without cost. In this event the agreed
upon booths would be transferred to the next show.

Tekko Exhibitors Area Policies

Convention Rules Policy

Exhibitors are considered attendees of Tekko, and must abide by all convention rules at all times as they
are listed on the Tekko website.

Legal Policy

Any Exhibitor caught selling, advertising or otherwise dealing any goods or services deemed illegal under
the laws of the United States of America, Commonwealth of Pennsylvania, or the City of Pittsburgh,
Pennsylvania will be removed from the convention immediately with no monetary compensation.

All Exhibitors will accept full responsibility for the collection and payment of any local, state and federal
taxes. All Exhibitors that do not currently possess a tax registration from the PA Department of Revenue
will be required to complete a PA-100 Enterprise Registration form. This form can be obtained online at
www.pa100.state.pa.us.

Documentation Policy

Exhibitors are responsible for obtaining all documentation (licenses, permits, approvals, etc.) required by
law, Tekko or the DLCC applicable to their activities at Tekko. Failure of an Exhibitor to produce such
documentation upon request may result in removal from the convention.

Adult Materials Policy

Many attendees of Tekko are minors and/or families. In order to protect minors from potentially offensive
material, the following policies will be observed by all Exhibitors:
1. All adult materials will be clearly marked as such.
2. All adult media (DVDs, videotapes, CDs, etc.) will be displayed spine out only.
3. All adult materials will be blocked from public view with opaque material.
4. All Exhibitors will ask for and verify appropriate ID before attempting to sell any adult material
to any attendee.

“Adult” in these cases refers to any materials that are sexually explicit, extremely graphically violent or
otherwise unsuitable for children. If such materials are seen out in the open or if Tekko staff receives
complaints, the Exhibitor will be reminded of our adult materials policy ONCE. Any Exhibitor failing to
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comply after being reminded of our policy, or selling inappropriate materials to minors, will be
removed from the convention with no monetary compensation.

Item Display and Removal Policy

Pittsburgh JCS, Inc. reserves the right to inspect an Exhibitor’s entire inventory at any time and to
require an Exhibitor to remove items from public display, or change the method of display, if they are
deemed unsuitable to the standards set by Tekko. Withholding of inventory during an inspection, refusal to
remove items upon request or continuation of sale of such items will result in breach of contract, and may
result in removal from the convention (see “Removal of Exhibitors” below).

Pittsburgh JCS, Inc. does not allow the sale or advertisement of bootleg, pirated or unlicensed
merchandise. Such items include but are not limited to:
SonMay (SM) CDs
Golden Apple CDs
Ever Anime A8, Ever Anime GM, and Ever Anime Best Song Collections CD's
Golden Anime CD's
Game Music brand CD's

No gambling, no bingo, no games of chance, and no lottery type games are allowed if they require any
exchange of money. Prize wheels that are free to spin are allowed. If you are unsure if your game is
allowed, please contact the Exhibitors Area Coordinator.

Exhibitor is prohibited from selling, or making otherwise available certain kinds of merchandise (“Barred
Merchandise”) at Tekko. Examples of Barred Merchandise shall include, but are not limited to:

ANY Pins, Wall Scrolls, Models (Resin or Vinyl kits), Decals, Stickers and Posters which are not properly
marked and labeled with the appropriate copyright information.  
ANY unlicensed Final Fantasy and Kingdom Hearts Blades, Gun Blades, Buster Blades, Buster Swords,
Key Blades, Key Swords, and Swords or Sword like items from Final Fantasy and Kingdom Hearts
regardless of size shape or intended use.  
ANY unlicensed swords or knives based on the swords or knives used in any other form of media.
ANY Cosmetic or Non-Cosmetic Contact Lenses.  
ANY plush, hats, plush hats, or plush type materials that do not contain a Tush Tag and a Swing Tag from
a licensed work.  
ANY products with Swing Tag with a JAN Code that has fewer or more single digits than (13) thirteen.  
ANY Licensed Merchandise without the appropriate copyright information listed or included on/in the
product.  
ANY goods or services listed under the “Legal Policy” section above, and “Bootleg/Piracy Policy” below.
 
ANY paraphernalia that may be used for illegal substances.  (Glass pipes, water pipes, etc.)
The display and/or sale of items classified as, or similar to, but not limited to grab bags, grab boxes, mixed
bags, and variety boxes not assembled by the manufacturer is not permitted. This includes brown bag
clearances. If you are unsure if your blind box item is allowed, please contact the Exhibitors Area
Coordinator.
ANY unlicensed costumes, cosplays, accessories, or other forms of apparel of a copyrighted or licensed
character, design, or series.
ANY Fanart of any form of media that the exhibitor has not obtained a proper license for.

Any violation will come with a single warning, at which time the Exhibitor will be asked to remove the
offending material and/or advertising. Failure to comply, or a subsequent violation, will result in removal
from the convention (see “Removal of Exhibitors” below).
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Weapons Sales Policy

The sale of live steel weapons will not be permitted without express permission from the Exhibitors Area
head. Any Exhibitor without permission with such items in their booth will be asked to remove them from
the floor and if non-compliant, the Exhibitor will be removed from the event with no monetary
compensation.

Pittsburgh JCS, Inc. neither condones nor prohibits the sale of weapons. However, attendees must comply
with the weapons policy listed on the Tekko website, which prohibits them from carrying “live steel,”
functioning imitation guns (such as but not limited to paintball, bb-gun, and pellet gun) or other dangerous
items. Exhibitors should take extra care in the design and positioning of their displays to ensure that there
is no mishandling of merchandise. The Exhibitors Area Coordinator may require items be removed from
sale if there is an apparent danger to attendees, Exhibitors, convention staff, or merchandise.

Upon selling any weapon, Exhibitors are required to package it securely and advise the purchaser that
opening the package within the convention is prohibited, and the weapon should be taken to the buyer’s
vehicle or hotel room immediately upon leaving the Exhibitors Area. Pennsylvania State Law prohibits the
sale of weapons to minors; any Exhibitor in violation of this law will be removed from the event with
no monetary compensation.

Damage/Theft Policy

Convention Staff will monitor the room on a regular basis during operating hours, and overnight security
will be provided. Please take extra precaution in the placement of merchandise and cash to guard against
the possibility of theft. Exhibitors are solely responsible for their own property, merchandise and money.
Pittsburgh JCS, Inc. and its personnel assume no liability for loss or damage including but not limited to
merchandise, equipment or revenue.

Exhibitors will be held solely responsible for any damage occurring within the area of their booth.

Exhibitor Removal Policy

Pittsburgh JCS, Inc. reserves the right to revoke an Exhibitor’s right to sell merchandise at, and remove the
Exhibitor from, Tekko at any point up to and including during the convention itself, for any reason
including, but not limited to, violation of one or more of the rules or policies set forth in this contract. Such
decisions will be made jointly by the Exhibitors Area Coordinator and the Board of Directors. Upon
notification of removal from the convention, the Exhibitor is expected to surrender their Exhibitor badges
and leave the convention area immediately. There will be no monetary compensation in any form. If the
Exhibitor is removed from the convention after Thursday set up is complete, or before Sunday tear down
has started, the Exhibitor may hand carry all merchandise out the front door of the convention center, or
they may return on Sunday at 3:00 PM to tear down and load out with the rest of the Exhibitors in the
Exhibition Hall.

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