The process of systems analysis and design involves analyzing information systems to meet a set of

particular needs. This course explores how systems analysis and design is used in business. Read on
to learn more.

Systems Analysis and Design and How It Works for

Business
How many people would love to design their own dream home? It sounds like a lot of fun,
doesn't it? Sure, there would be a lot planning and preparation, but it would be your dream
home, your perfect oasis, and meet your precise specifications. Just like the idea of designing
and building your own dream home, companies are faced with the idea of designing and
analyzing information systems to meet the specific needs of their business.
 Lesson
 

 Quiz
 

 Course
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Systems Analysis and Design Steps

There are four main steps involved in systems design and analysis. Let's explore these now.

1. Identifying Business Needs

It is important for a company to weigh the pros and cons of changing their currents systems
already in place. Identifying the value of the new system is incredibly important for this
process to be successful. Just like building your dream home, you want to make sure it's an
improvement from your current home.
Businesses must first identify what their needs are, and they can do this by asking the
following questions:

 What value do we want to bring to the organization?

 Is it to improve efficiency in the workplace?
 How do we want to change our current processes?
 What results are we trying to achieve?
 What are the budgetary concerns?

This stage involves all levels of the organization, to collaborate the business needs and the
overall ability to develop the new information system.

2. Planning and Analyzing

Once the business needs are set, planning and analysis begins. This process should begin by
identifying the extent to which they are trying to use this new system. This process is similar
to a blueprint one might have for a home, where you lay out the big picture. Part of
determining this is identifying who the users of the new system will be and what the system
will be used for as well as addressing any privacy concerns. This initial part is important to
make sure that the business objectives are being met, and it lays the foundation for the 'big
picture'.
By looking into the needs of the users of the system, this helps identify the reach or span in
which the new system will be used. It determines the cross functionality of the system and if
it will be used for one or many departments.
Some questions one might ask include the following:

 What data should we store, and how does that, in turn, provide information to the
company?
 Do we want the marketing department information to be integrated with the sales
departments?

Asking questions like this will help to identify the 'who' and 'what' the system will be used
for. Part of this stage should also address any privacy concerns the company may have as far
as who should or should not have access to the information. Certain information is more
sensitive than others and only certain users should be given specific access.

Systems Analysis & Design in Business - Quiz

& Worksheet
Instructions:
Choose an answer and hit 'next'. You will receive your score and answers at the end.
question 1 of 3
What is a benefit to systems analysis and design?
 More data input Less privacy for the company
 
Decrease data redundancy To spend more money
Next
Worksheet

1. Which is not a step in the process of systems analysis and design in

business?
a. Identify business needs
b. Design system
c. Develop strategies
d. Implementation and Follow up

2. What should not be considered in the planning phase of systems

analysis and design in business?
a. Users
b. Privacy concerns
c. Storage
d. Functionality