Job Vacancy Announcement

Action Contre La Faim-Myanmar

JVC202212
HR Data Entry Officer
Sittwe, Rakhine State
st
Duration: until 31 Oct 2022 (with possibility of extension)
Starting Date: As soon as possible

ACTION CONTRE LA FAIM (ACF): For almost 40 years, across nearly 50 countries, we have led the global fight
against hunger. We save the lives of children and work with their communities before and after the disaster strikes.
We enable people to provide for themselves, see their children grow up strong, and build prosperous communities.
We constantly search for more effective solutions, while sharing our knowledge and expertise with the world. We
push for long-term change. We will never give up. Until the world is free from hunger. Since 1994, ACF-Myanmar
has been assisting vulnerable populations in the Republic of the Union of Myanmar.

As an international humanitarian organization involved in emergency programs all ACF staff have to be available at
any time in order to respond to any emergency work, should the need arise.

All employees and representatives of Action Contre la Faim uphold and promote the highest standards of ethical and
professional conduct at all times, and abide by the organization’s policies, including this Policy on Protection from
Sexual Exploitation and Abuse.

GENERAL ASSIGNMENT:
Ensure the complete processing of the data collected for the Timesheets, Data Entry, analyse, control data and assist
in the administrative tasks of the HR department

TASKS & RESPONSIBILITIES

Objective 1: To capture and analyse the data collected
 Check the quality of the data to be entered and report any problems encountered
 Assess the time required to process data and report on the progress of data entry
 Initiate alert if delays in the established procedure
 Enter the data in the file provided in the same format
 Detect missing data or redundancies and highlight them for direct correction and suggest possible
improvements
 Check inconsistencies in financial lines and donor contracts according to the RECAP TCC produced by
Finance

Objective 2: Alert Issues on the data processing process

 Alert your manager as early as possible when malfunctions are observed in the data collection process
 Provide clarification to the manager in case of inconsistencies found during the data analysis
 Communicate to your manager if there are delays in the transmission of timesheets
 Report to manager on the completion of the uploading process
 Report any issue encounter during the operation process
 Job Vacancy Announcement
Action Contre La Faim-Myanmar
JVC202212
Objective 3: Archive HR data and documents
 Filing Timesheets and computer data in an organised and accessible way (ensuring proper naming/coding
of folders, ensuring clear organisation of files etc.)
 Save the data entered on the NHF server on a daily basis
 Standardize filing and archiving plans
 Digital and physical archiving of expatriate staff files
 Archiving of monthly pay slips and salary advances and all administrative documents of the HR department
(absence request, mail discharge, employee loan and others)
 Ensure that all the filling process are in accordance with organisational protocol and keep the filling process
in time without delay
 Support to HR Team on the filling process and proper archiving process

Objective 4: Demonstrate personal commitment in promoting Humanitarian Principles, ACF Charter, Gender
Equality and ACF Gender Minimum Standards
 Promote Humanitarian Principles, ACF Charter, Gender Equality and ACF Gender Minimum Standards within
the humanitarian development work

DEGREE AND SKILLS REQUIRED

- Precision-Application-Organisation and Flexibility
- Analytical and synthetic skills
- Sense of confidentiality
- Rigour, Pragmatism and Reactivity
- Good communication, feedback, quick learner
- Ability to make recommendations and propose solutions
- Competence in data capture and analysis
- Competence in information management
- Good English Skills

HOW TO APPLY
If you feel confident for this position please send your letter of application together with updated Curriculum Vitae
including 2 references (references will be checked) and the final clearance from your previous employer.

To: ACF Sittwe Office: No 72, Sittwe Hotel Street, West Sanpya Quarter, Sittwe, Rakhine State.
OR
Via an email: recruitment@mm-actioncontrelafaim.org

CLOSING OF APPLICATION: 26-JUN-2022.

 Only complete files will be considered. Do not enclose any original document with your application, as they will not be
returned to you.
 Only short-listed candidates will be contacted by Action Contre la Faim.
 Please be prepared for the technical tests / interview which will be held between the weeks after application closing date.