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Material de Lectura - Tema 01 - Framework For Developing A Total Reward Strategy
Material de Lectura - Tema 01 - Framework For Developing A Total Reward Strategy
Material de Lectura - Tema 01 - Framework For Developing A Total Reward Strategy
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mechanisms available to the company. This reward strategy should define the role
of each element in the reward process to achieve three specific objectives: first,
support the short, medium and longer term goals and objectives of the organization;
second, directly promote and reinforce its values and beliefs; and third, measure
the effectiveness of the human resource costs.
103
Internal equity The structure must provide a credible and defensible means for
establishing the ranking and relativities between all jobs for the purpose of pay
determination. Typically, this meant the installation of some form of job grading,
usually a job evaluation plan.
External competitiveness The organization needs to establish a competitive market
position in line with its
capacity to pay. This most often translated into a ’policy
line’ of paying at the median, 75th percentile, or wherever, on some chosen market
or industry survey source.
Individual motivation The pay system needed to reward employees based on their
performance. Larger organizations introduced ’merit’ systems based on individual
movement through a pay range assigned to the job. Smaller firms were typically
more discretionary and simply gave valued employees a bigger salary increase or
’
By the late 1980s, the majority of medium to large companies had developed
remuneration structures that incorporated these principles. However, they often
tended to be implemented as add-ons and without thoughtful consideration of the
overall integration. It may be argued that, in many instances, the resulting pay struc-
tures emphasized bureaucracy at the expense of corporate and individual goal
achievement and performance. Above all, the remuneration systems tended to
produce high fixed costs as annual reviews, merit-pay programs and the spread of
benefits often focused on market positioning and external competitiveness rather
than business needs. A fundamental point about pay becomes pushed aside when
market pressures dominate: what an organization pays, and how it delivers that pay,
should be an internal business decision that balances the company’s capacity to pay
with the need to pay.
Four aspects of these current remuneration structures are singled out for particular
criticism.
instances, considerably earlier (see for example Benge, 1972). As a result, the selec-
tion and design of the factors used to size jobs reflect the stable organization and
work designs, traditional manager-subordinate hierarchies and male-dominated
workforce demographics of that time. Consequently, these traditional systems tend
to indirectly emphasize status and seniority in the existing hierarchy, reinforce the
notion of entitlement, act as a barrier to change and focus employees’ attention on
increasing those job elements that lead to higher job points-and therefore increased
pay (Lawler, 1986).
From a broader perspective, individual organizations differ in their strategies,
objectives, cultural values and beliefs, operating environments and desired manage-
ment styles. How can a ’one-size-fits-all’ approach meet the diversity and uniqueness
of a politically sensitive and policy-oriented public sector organization and, at the
same time, capture the needs of an entrepreneurial, market-driven private sector
organization?
Merit Pay Plans
A typical merit plan has a structure that provides a minimum, midpoint and
maximum for each pay level or grade. In theory, employees are recruited as close
to the minimum as market forces permit and then progress through the range on
the basis of individual performance.
There are three structural problems with this sort of merit plan. First, employee
attitude survey results typically show that, when asked if there is a clear and objec-
tive link between individual performance and pay in their organization, the over-
whelming majority of managers and employees say no. The fact is that many
organizations do not have formal performance management and appraisal systems;
and, of those that do, the process seldom lends itself to objective, quantifiable or
qualitative measurement of the employee’s contribution to company performance.
Second, the amount available for distribution to employees under the merit plan
is usually limited. In this present state of low inflation, 4 percent of the total payroll
is a common figure. This raises the obvious question of whether a differential of 4
percent between the top and bottom performers is a sufficient recognition. In prac-
tice, this difference is likely to be even less due to the common practice of making
sure that most employees get something from the merit pool.
Finally, merit pay plans directly contribute to increased fixed remuneration costs.
The merit component is rolled into the base salary and becomes the basis of next
year’s pay. It is not uncommon to have an employee at the top of the range even
though recent performance and contribution has tapered off.
Incentive/Bonus Pay
Many companies have an annual incentive/bonus system that provides rewards-
typically for managers-against some, usually predefined, performance criteria (e.g.,
achievement of net profit before tax, growth in revenue, annual budget, etc). O’Neill
and Payne (1991) are among many who have voiced concern about these variable
pay programs. First, they tend to be designed as an add-on to base pay; the only
risk to the manager is an absence of reward. In this sense, many incentive/bonus
systems have an up-side only. Second, when it becomes apparent that the perform-
ance criterion is unlikely to be met, the target is frequently revised downwards to
implies that productivity, profitability, customer service and other key performance
indicators are more directly influenced by the performance of this smaller-and
more highly paid-group than by the majority of employees normally covered by
first step reduce the their fixed overhead costs by downsizing the workforce.
was to
and reducing levels of management and supervision. Flatter organization structures
reduce the layers of approval required for decision-making. This has the potential
to increase the speed at which decisions can be implemented throughout the enter-
prise. Thus, what started as a cost control process, led naturally into a work design
issue.
The outcome in many companies has been an emphasis on designing work teams
that ’own’ and are accountable for defined parts of the work process. In organiza-
tions that have commitment to open and participative employee relations, the work
teams are often designed to be fully or partially autonomous. However, traditional
pay systems that reward jobs and individuals are inconsistent with a team environ-
ment based on flexible work roles and group contribution. Hence the need to design
different pay systems for the new work structures.
tivity. What is required are effective means of harnessing all of the organization’s
resources to provide product and process innovation, increased responsiveness to
internal and external client demands and continuous improvement in all areas of
performance (see for example Wallace, 1992).
One approach gaining universal momentum is to build more collaborative and
participative organizations that emphasize employee . commitment rather than
employer control (Tucker & Strickland, 1991). Gaining employee involvement in this
way results in a work environment and climate where all employees have an active
commitment to a common set of values and goals. These ’high involvement’ organ-
izations will always expect to out perform their competitors because their entire
resources are directed towards the same, shared outcome.
Pay systems, traditionally used as a control mechanism, are evolving to support
the move toward commitment by providing a share in the financial success of the
enterprise to those who contribute. One clear example of this can be seen in the
growing interest shown by many companies in alternative reward systems such as
gainsharing, productivity incentives and profit sharing (e.g., Belcher, 1991). Another
example is in the design of performance management and pay systems specifically
designed to support Total Quality Management initiatives (O’Neill, 1993).
person-based pay is itself an issue of some debate (e.g., Kanter, 1989; Lawler, 1990).
Where organizations are being transformed away from traditional structures built
around stable jobs, the concept of a job is giving way rapidly to fluid structures built
on the notion of diverse and broadly skilled work roles (Bridges, 1994).
The pay system in many companies has a strong, but unanticipated impact on
and external clients’. Thus, client service becomes one of the factors against which
it sizes jobs. A list of the degrees of the internal and external client service required
by various jobs is established and weights are applied to each degree. Jobs are
reviewed to see where they fit against this factor and scored accordingly. This
process is continued for other factors drawn from the company’s strategic plans and
objectives. The result is a job evaluation methodology that values and rewards jobs
based on their direct contribution to the business rather than position in the hier-
archy or historic status.
Variable Rewards
The search is for flexible pay designs that do not fold into base pay and that will
vary directly with performance. Variable pay does not become a permanent cost to
the company or an annuity to the employee. This allows control of the fixed portion
of direct pay (and thus, employee costs), while the variable portion of direct pay
changes from period to period depending on individual, work-group, business unit
or corporate performance.
The use of variable pay as an element in remuneration permits companies to pay
based on their capacity to pay, rather than on external market pressures or other
factors that are often unrelated to business performance. It provides the opportunity
to ’reuse’ pay dollars to grant meaningful cash rewards that do not become fixed
costs during times that do not warrant significant performance-based financial
rewards.
approach for examining the implications of key elements of strategy and objectives,
management philosophy, organization structure and workforce demographics to
reward design and planning. Using this process, each internal factor can be used to .
reinforce one or more of the specific reward elements used by the organization.
This, in turn, provides the basis of a reward structure with clear linkages to the
business needs.
As astarting point, internal factors may be identified using existing company data.
Typically, this will consist of the strategic business plans, annual operating objectives
and any other material relevant to the organization’s philosophies, values, structure
and workforce. This information base is supplemented by selective interviews with
executives, senior line managers and, depending on the culture of the company,
focus group interviews with a sample of employees. Table 1 provides an example
of possible internal categories and factors for analysis.
~ ~
approach has the advantage of being simple to communicate and record. However,
the problem with using profit, or related financial and budgetary indicators, is that it
puts significant pressure on the budget setting and reporting process. Furthermore,
the targets set may be open to dispute due to the inherent limitations of accounting
information or subsequent management decisions and actions. Another major dis-
advantage of using traditional financial indicators is that they ignore more qualitative
business goals such as growth and market share objectives, and strategic values such
as continuous improvement, quality, customer service and safety.
A careful examination of all internal factors will provide a broader set of perform-
ance criteria that can be developed into specific measures. This provides a fairer
and more detailed process for evaluation of the company’s overall performance. For
may decide that company-wide financial and related measures are not appropriate
to its structure. Instead, it may choose to identify key performance indicators care-
fully tailored to the operating groups; this may well include divisional centres used
for cost, revenue or profit purposes. In conjunction with financial and related indi-
cators, this allows for setting specific objectives around other areas such as market
share, service standards, quality and the like. While this involves a more diverse set
of measures, it sends a strong performance message specifically tailored to each of
the distinct operating areas of the business. Thus the company’s mission statement,
values and beliefs also become important determinants of the reward structure.
Inevitably, the process of designing a total reward strategy means that management
philosophies and values may need to be clarified and defined. This in itself is a
useful process for preserving and communicating them throughout the organization.
Examination of the organization structure, work design and team versus individual
job orientation are other factors to be considered. The workforce demographic
profile is a relevant indicator of employee needs. For example, a younger workforce
is typically more interested in cash-based forms of reward; an older workforce is
more likely to prefer a mix of cash and security items. Similarly, the company needs
to determine its philosophy regarding the provision of benefits for employees. This
includes consideration of the extent that the organization accepts, or shares with
the employee, responsibility for medical insurance, retirement lifestyle and welfare,
and whether such benefits extend to the employee’s family members.
in the reward planning process. For these reasons, this step is often best conducted
using an environmental scan workshop with key executives and managers.
of objectives that each reward component is expected to achieve; and it will develop
a comprehensive reward structure that meets the philosophy and objectives as defined.
The first step, developing the company’s reward principles or philosophy, will
inevitably require the commitment and ownership of senior executives. Thus, they
will need to take an active role in its development. Consideration should be given
to including other key stakeholders at this stage. Many companies have a board
subcommittee responsible for remuneration matters and its members should be
involved. Individual approaches, and consequently, end results differ. For example,
Dow Chemical communicate their Corporate Compensation Philosophy to ensure
that all employees understand the rationale underlying the company’s reward struc-
ture (Lawler, 1990) (see exhibit 1). Alternatively, the organization may choose to
develop a list of Core Principles for Reward as shown in exhibit 2. These core
principles then become the stated design criteria for the final reward structure.
The next step is to turn the philosophy or principles into a set of operational
statements that underpin the reward structure. This requires consideration of a
range of issues and how they will relate to reward; some of these issues are
outlined below.
Paying for performance What will be the role of individual, work-group, divi-
sion and corporate performance in determining reward? What form will perform-
ance-based pay take (e.g., bonus, incentive, merit pay)? Is it an add-on to pay or
(i.e., up-side only) or structured to be part of an at-risk component of pay?
Basis for pay How will internal relativities and pay levels be set? If job evaluation
is used, what process will be implemented? Will skill-based pay structures be used?
For whom? Will all employees be on salary? Will overtime be rewarded in cash or
kind?
Market comparisons What market(s) will be used for external comparisons?
What will be the market stance and will it be uniform for all operating areas, func-
tions and employees? Will there be annual or less frequent adjustments to the
market?
Benefits What role will superannuation, health, disability and death insurance
have? What levels will be provided by the company as policy or left to individual
discretion for selection as part of the ’package’? What will be the company’s phi-
losophy regarding employees’ own responsibility for medical care, life insurance
and retirement?
Wealth creation Will the company provide mechanisms for wealth creation? Will
this be in the form of shares, options, insurance bonds or other structures? Who will
be eligible? .
Perquisites What perquisites (e.g., car, travel, entertainment, etc.) will be pro-
vided, to whom and with what degree of personal choice?
Careergrowth What role will career development and growth play in the reward
structure? Will high performers have opportunities to take on more challenging
assignments-domestically or overseas?
Other reward elements Will discretionary leave be a part of the reward system?
Will a recognition/award program be implemented?
Communicatiorc and participation To what extent will reward issues be com-
municated to employees? What participation will there be in the design of variable
pay plans? Will employees be given total cost to company statements?
The final step is to audit the proposed plan before implementation. An effective
exercise for conducting this audit process involves a systematic evaluation of the
role of each keyreward element in meeting the objectives of the reward strategy.
This exercise is particularly useful for examining the combined effect of the total
strategy and identifying gaps where the proposed program does not meet key cor-
porate objectives. A model for conducting this exercise is shown in figure 2.
The last step is to finalize the design of the plan prior to implementation. Table 3
summarizes the necessary steps involved.
CONCLUSION
fully aware of the business trends affecting their industry in general, and their
own organizations in particular. This allows the planning, development and imple-
Graham O’Neill (BA (Hons), Dip.App.Psych.) is chief manager, remuneration and benefits for
the ANZ Banking Group. Prior to this appointment he spent fifteen years in consulting roles,
including managing the organization and human resource consulting services for The Wyatt Com-
pany’s Melbourne office and for the Australian operations of Mercer, Campbell Cook & Knight. He
is on the editorial board of Asia Pacific Journal of Human Resources, editor of the book Corporate
Remuneration in the 90s, and co-editor of Australian Human Resource Management: Current Trends
in Management Practice. He has also published widely in Australian and overseas business and
professional journals.
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