Professional Documents
Culture Documents
HR Module of Improvement
HR Module of Improvement
Improvement Module
Dikdik Eka Saputro
Management Representative
For
HR, GA & IT Department
PT BONNA INDONESIA
DISCLAIMER :
please remember this module are merely a recommendation from my personal view and small experience. So whether you deemed it
necessary or not it is totally up to you and your point of view on the importance of the issue, there are no intentions to interfering with
and / or taught anyone how to run their departments whatsoever.
After the Internal Audit Process, there are several recommendation (from my personal view and small
experience) that I would like to make in order to Improve the system of the HR, GA and IT Process.
One of the major findings that I found during the IA is there are no procedures and / or forms to prove
that the GA process are implemented in Bonna Indonesia.
There are several things I would like to recommend.
In order to establish the GA department there are several procedures or Work Instruction need to be
made.
This document will be send every 2 weeks and the old pages will not be attached in the next report.
IN ORDER TO MAKE BONNA INDONESIA A SYSTEM-DEPENDENT COMPANY
This document will be send every 2 weeks and the old pages will not be attached in the next report.
IN ORDER TO MAKE BONNA INDONESIA A SYSTEM-DEPENDENT COMPANY
Based on the internal audit process there are several point of improvement that we would like to
recommend :
- The output and input form of the HR Recruitment process are too many, here is the list of the existing
process of recruitment.
- Resume
- Personal Documents (ID, Kartu Keluarga, BPJS TK, KS, etc)
- Some of those documents are being stored separately and some of those documents cannot be found for
certain individual during the internal audit on Sept 29th 2021.
- The audit methods usually are : taking 1 or 2 employees and asked for their history and record during
their work time in Bonna Indonesia
- Too much form to be filled will results in repetition of the same data and could higher the risk of
certain form being lost, misplaced or even unfilled correctly.
There is some recommendation that we would like to offer in order to shorten the process without
decreasing any of it’s required information or value :
2.1. Simplified the form and analyze the repetition data and merged it.
This document will be send every 2 weeks and the old pages will not be attached in the next report.
IN ORDER TO MAKE BONNA INDONESIA A SYSTEM-DEPENDENT COMPANY
My Recommendation
1. FRM-BI-SP-01-001-Rev02 Recruitment Form
2. FRM-BI-SP-01-003-Rev00 SURAT PERJANJIAN KERJA
3. FRM-BI-SP-01-007-Rev01 EMPLOYEE ASSESSMENT
CONTRACT
4. FRM-BI-SP-01-008-Rev00 JOB DESCRIPTION
5. Resume
6. Offering Letter
This document will be send every 2 weeks and the old pages will not be attached in the next report.
IN ORDER TO MAKE BONNA INDONESIA A SYSTEM-DEPENDENT COMPANY
(a folder containing the history of an employee from the moment they were recruited, ex:
Recruitment Form, Resume, Training program, signed job description, Contracts, Permanent
Employee Letter, Termination Letter, Resignation Letter, etc).
When audited, the document checking would be taking 1 or 2 sample of an employees, this why
OP-OF system is better.
Op-OF System :
This document will be send every 2 weeks and the old pages will not be attached in the next report.
IN ORDER TO MAKE BONNA INDONESIA A SYSTEM-DEPENDENT COMPANY
Ex :
Ex : Dikas Others
Suwandi
All of the above process are ideally maintained in a single integrated system which, create an easier process to
stored, maintain, and keep the document.
Please kindly refer to the picture below :
This document will be send every 2 weeks and the old pages will not be attached in the next report.
IN ORDER TO MAKE BONNA INDONESIA A SYSTEM-DEPENDENT COMPANY
This document will be send every 2 weeks and the old pages will not be attached in the next report.
IN ORDER TO MAKE BONNA INDONESIA A SYSTEM-DEPENDENT COMPANY
Meet E.D.I.S (Employee Database Integrated System), a basic document management system to
stored, maintain, and editing all of the HR department’s employee-related records and documents,
this program are equipped with the document compiling system and CAN BE integrated when the
HR team and department are ready to go digital in their forms dan documentation system.
Below are the flow of the process that needs to be done before running the E.D.I.S
This document will be send every 2 weeks and the old pages will not be attached in the next report.
IN ORDER TO MAKE BONNA INDONESIA A SYSTEM-DEPENDENT COMPANY
This document will be send every 2 weeks and the old pages will not be attached in the next report.