IN ORDER TO MAKE BONNA INDONESIA A SYSTEM-DEPENDENT COMPANY

G
A

Improvement Module
Dikdik Eka Saputro
Management Representative
For
General Affair
PT BONNA INDONESIA

DISCLAIMER :
please remember this module are merely a recommendation from my personal view and small experience. So whether you deemed it
necessary or not it is totally up to you and your point of view on the importance of the issue, there are no intentions to interfering with
and / or taught anyone how to run their departments whatsoever.

A.Basic Argument / Standard / Requirement

IM/GA/2101
 IN ORDER TO MAKE BONNA INDONESIA A SYSTEM-DEPENDENT COMPANY

The ISO 9001 : 2015 Clause 7.1.3 Infrastructure required:

The organization shall determine, provide and maintain the infrastructure necessary for the operation
of it’s processes and to achieve conformity of products and services .
Infastructure can include :
a. Buildings and associated utilities.
b. Equipment, including hardware and software
c. Transportation resources
d. Information and communication technology.

The ISO 9001 : 2015 Clause 7.1.2 People required:

The organization shall determine and provide the persons necessary for the effective implementation of
it’s quality management system (QMS/ISO) and for the operation and control of it’s processes.

The ISO 9001 : 2015 Clause 7.5 Documented Information required:

The organization’s Quality Management System (QMS/ISO) shall include :
a. Documented information required by this standard;
b. Documented information determined by the organization as being necessary for the effectiveness
of the Quality Management System.

B.Current Status of the Implementation

Based on above requirements/ regulation, the GA division should be established in order to fulfill the
[7.1.2 People] to assign and/or provide the PIC necessary for fulfilling the [7.1.3 Infrastructure] clause
requirements while put it in [7.5 documented information] as required by the ISO 9001 :2015
Standard.

GA process are basically 6 things :

1. Provision of office tools and equipment
2. Maintenance of company’s vehicles
3. Maintenance of GA Assets
4. Maintenance of Company’s infrastructure
5. Official travel process
6. 3rd party resources and man power management

Our current status of implementation are :

7.5 Documented
No. Process Name PIC Remarks
Information Status
1 Provision of office tools and equipment Tati Not audited yet TBD

2 Maintenance of company’s vehicles Nova Not fulfill the requirement TBD

3 Maintenance of GA assets N/A N/A TBD

4 Maintenance of company’s infrastructur N/A N/A TBD

5 Official travel process N/A N/A TBD

6 3rd Party resources and man power management Niko N/A TBD

GA Scope and Procedures

IM/GA/2101
 IN ORDER TO MAKE BONNA INDONESIA A SYSTEM-DEPENDENT COMPANY

I personally recommend that Bonna Indonesia could establish a General Affair divisions to ensure the process
are implemented and documented with the goal of finding an opportunity of an improvement and to minimize
the risk of any unnecessary purchase and/or unidentified asset or infrastructure of the company.

Author : Reviewed : Approved :

Dikdik Eka Saputro Niko Putranto Antoine Martinez
ISO Management Representative Finance & Admin Manager Managing Director

IM/GA/2101