Hyperion 11.1.1.3 Journal: Provided By: BISP Created By: Rupam Majumdar SME - Hyperion Reviewed By: Amit Sharma BISP Team

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Hyperion 11.1.1.3
JOURNAL
Provided By: BISP Created By: Rupam Majumdar

http://bispsolutions.wordpress.com SME - Hyperion
bisp.consulting@gmail.com Reviewed By: Amit Sharma
http://learnhyperion.wordpress.com BISP Team
Hyperion 11.1.1.3 | Journal |Created by : Rupam Majumdar |BISP © Amit Sharma Page 1
http://learnhyperion.wordpress.com
INTRODUCTION
After you load or enter data into the database, you might need to make
adjustments to it. Journals enable you to make adjustments to accounts after
the data is loaded or entered. They provide an audit trail of changes made in
the application and indicate the accounts, entities, and periods that were
affected.
Why use Journals versus data grids or data forms?

We can create recurring journals that repeat for a number of future
periods.
We can create auto reversing journals that generate an automatic
reversing entry in the following time period.
Use the approval process for journals to provide accountability.
Account Journal
Balance ADJUSTED ACCOUNT BALANCE
Adjustment
Journal features:
You can create double-sided journal entries by using debits and credits.
You can balance entries, or you can permit single-sided, out-of-balance
entries.
You can create recurring journals that are repeated for a number of
future periods.
You can create auto reversing journals that generate automatic
reversing entries in the next time period.
You can use the journal approval process to provide accountability.
Journal Uses
Journals are used to record many types of adjustments.
Reclasses
Entry corrections
Reversals
Accruals
Minority interest accounting entries
Elimination of adjusting entries
True ups
Allocations
Adjusting Data Using Audit Trails

Financial Management journals provide an audit trail of the changes made in
the application. Journals tell you which users have made adjustments and the
accounts, entities, and time periods that are affected. All adjustments that are
made using journals must be reviewed and approved before you can post
them.
Submitting Journals for Review

After you create a journal, you need to submit it to your supervisor for
approval. After your supervisor approves the journal, you can post it to the
Financial Management database.
The approval process is covered later in this lesson.
Sr. Accountant/ Financial Analyst
Create Journal
ACCOUNT MANAGER
Submit Journal for

approval REVIEW AND APPROVE
JOURNAL
Receive Approval
Post journal
Journals and the Value Dimension

The Value dimension plays an important role in journal processing. When you
load data from a file or use a data form or grid to enter data, the values are
stored in the Entity Currency member of the Value dimension. When you post
adjustments from a journal, the adjustment values are stored in the Entity
Currency Adjs member. Financial Management stores the posted adjusted
data by combining the values in the Entity Currency and Entity Currency Adjs
members and storing the result in the Entity Currency Total member. The
posted adjusted value is used during the consolidation process.
Multiple Journal Postings

If more than one journal is posted to the Entity Currency Adjs member for the
same account, the results are cumulative. The total from the current journal is
added to or subtracted from the existing total in Entity Currency Adjs.
WORKING WITH JOURNALS
When we want to work with journal, The Workspace is the Centralized place
where we will get the access for all the Journal related work.
The URL
http://<servername>:19000/workspace
Credentials (Default , unless it changed or modified later)
Userid : admin
Password: password
After login to Workspace ,
1. Navigate to Consolidation Application .
2. In Browser View Go To LOAD TASK > LOAD JOURNAL
Load the Journal.
After successful loading you will get the confirmation.
If you get any error It will be displayed here too.
Using the Templates Process Pad on the Desktop

The Journal Templates process pad is a bar at the top part of the Financial
Management Desktop that guides you through a series of tasks related to the
journal template process. The following table describes the buttons that are
available on the Journal Templates process pad:
Button Task
Create, edit, and delete standard and recurring journal

templates, create journals using recurring tem lates, and
view lists of journal templates.
View the status of periods, and open and close periods.
Opening Periods for Journal Entries

For each scenario, you must open time periods before you can post journal
entries to them. By default, all periods in Financial Management have an initial
status of Unopened. You can open and close periods at any time, but you
cannot change an opened period to unopened.
You open periods using the Manage Periods task.

To access the Manage Periods page:
1. Select Tasks > Journal Tasks from the menu bar.
2. Select Manage Periods
TO WORK WITH JOURNAL THE FIRST THING YOU NEED TO DO IS OPEN A

PERIOD
Accessing Journals
In Financial Management, you use the Process Journals task to create journals
and to enter information into the journals. You enter journal information by
using journal templates or creating blank journals.
You can create journal groups to help classify journals by type, such as
reclasses, allocations, and overhead.
Using Journal Templates
You can create journal templates to save time when you enter journals. You
can create these types of journal templates:
 Standard templates, which contain accounts and entities for
adjustments that you enter frequently.
 Recurring templates, which contain complete information for identical
journal entries that recur for more than one period.
Templates apply to all scenarios in an application. They are not dependent on
scenario and year.
Recurring templates are dependent on the Value dimension member.
To access templates, you must be assigned the Manage Templates security
role
Creating Standard Journal Templates

You can create a journal template when you need to post journals that have
common adjustment information. For example, you can create a template that
contains information such as common entities or accounts, and use the
template as the basis for journals that contain similar adjustment information.
When you create a template, you select whether the journal is balanced,
balanced by entity, or unbalanced.
To create standard journal templates:

1. Open an application for which to create a journal template.
2. Click Manage Journals Templates.
There are two type of Journal you can create.
1. Standard
2. Recurring
Also there are subtype
Type Description
Balanced Total journal debits and credits must balance before you post
the journal.
UnBalanced Total journal debits and credits need not balance before you
post the journal.
Balanced by Entity Total debits and credits for each entity must balance before
you post
the journal.
3. Select Standard Templates.
4. The label can be a maximum of 20 characters. Do not include spaces in

the label and do not use these characters: . + - */ # {} ; , @ ” The
description is optional and can be a maximum of 255 characters.
5. Select a balance type: Balanced, Unbalanced, or Balanced by Entity.
Optional: Enter a Journal Group for the journal.
Note:
The journal group that you assign must exist in the application.
Optional: Enter debit or credit amounts and a description.
Click OK.
Standard template created.
Creating Recurring Templates
You can create recurring templates when you need to make identical
adjustments frequently.
For example, you can create a recurring template that contains all the journal
information, and use the template to generate Approved journals
automatically for a specific scenario, year, and period.
To modify a template, you must have All access to the security class assigned
to the template.
To create recurring templates:

1 Open an application and click Journal tasks.
2 On the Manage Journal templates process pad, click Recurring.
Select Recurring Templates, and from Journal Templates, click New.
Enter a template label and description
Click SAVE
In case of any error it will pop up a new window and will inform, otherwise it
will be successfully saved.
Setting the Point of View

Before creating journals, you must set the point of view based on your
requirements. The point of view determines the members that are displayed
for the Scenario, Year, Period, and Value dimensions. You can change the
dimension members for these dimensions by clicking the appropriate links.
Creating Journals
After setting the point of view, click the New button to display the New
Journal page. You can choose either to start with a blank journal or to create
the journal from a template.
New Journal Options:

If you select Create as Single Entity Journal, Entity is added to the
journal point-of-view bar and you can select a single entity for the
journal.
If you clear Create as Single Entity Journal, you must select
entities in the journal rows.
Entering Journal Data

After creating a journal, you enter the journal data.
For single entity journals, select the entity from the point-of-view bar.
Type a label and description.
Select the balance type and assign a security class (optional).
Select an account and a member for the other dimensions of each row.
For multiple entity journals, select the entity for each row.
After entering the journal data, you can use the Scan button to verify that all
entries are valid. If the journal contains errors, a separate window displays
the scan results by row number.
Journal Review Process

Users review and submit journals. The journals are submitted for
approval by selecting the Submit option in the Process drop-down menu
on the Process Journals page. Users can submit journals one at a time or
in batches.
After a user submits a journal, the status of the journal changes from
Working to Submitted.
After a user submits a journal for approval, a reviewer (a user with the
Journal Approver security role) approves or rejects the journal by
selecting the Approve or Reject option in the Process drop-down menu.
After a supervisor approves the journal, users can post it by selecting
the Post option in the Process drop-down menu. Journals are normally
posted once their status is Approved.
It is important to note that if you have the Post Journals security role, and the
period is opened, you can post a journal with a Submitted, Working, or
Rejected status.
You can also unpost a posted journal. Unposting a posted journal creates
reversing entries for the journal in the database and changes the status of the
journal to Rejected.
NOTE
At any time, you can process journals by selecting them from the list of
journals on the Process Journals page. You can also use this method to process
multiple journals at the same time.
Viewing Adjusted Data in Data Grids

You can view the adjustments made to the accounts for an entity by using a
data grid. You can change the Value dimension in the point of view of the grid
to view the values in the Entity Currency Adjs, Entity Currency, and Entity
Currency Total members. When you select the Entity Currency Adjs member,
accounts that have adjustments posted from several journals display
cumulative values. You can view the adjustment detail for these accounts by
right-clicking a cell and selecting Cell Adjustments.
Viewing Adjustments Using the Entity Details Report

You can use the Entity Details report to view details of the entire
consolidation path for a specific cell, including the journal entries that
generated in the journal posting process.
You generate the Entity Details report by right-clicking a valid intersection
and selecting Entity Details.
NOTE
In an entity report for a Parent entity, the data shows only the totals from its
children.

Hyperion 11.1.1.3 Journal: Provided By: BISP Created By: Rupam Majumdar SME - Hyperion Reviewed By: Amit Sharma BISP Team

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Provided By: BISP Created By: Rupam Majumdar

Why use Journals versus data grids or data forms?

Adjusting Data Using Audit Trails

Submitting Journals for Review

Sr. Accountant/ Financial Analyst

Submit Journal for

Journals and the Value Dimension

Multiple Journal Postings

WORKING WITH JOURNALS

Credentials (Default , unless it changed or modified later)

After login to Workspace ,

1. Navigate to Consolidation Application .

2. In Browser View Go To LOAD TASK > LOAD JOURNAL

Load the Journal.

After successful loading you will get the confirmation.

If you get any error It will be displayed here too.

Using the Templates Process Pad on the Desktop

Create, edit, and delete standard and recurring journal

Opening Periods for Journal Entries

You open periods using the Manage Periods task.

TO WORK WITH JOURNAL THE FIRST THING YOU NEED TO DO IS OPEN A

Using Journal Templates

Creating Standard Journal Templates

To create standard journal templates:

There are two type of Journal you can create.

Also there are subtype

3. Select Standard Templates.

4. The label can be a maximum of 20 characters. Do not include spaces in

Standard template created.

Creating Recurring Templates

To create recurring templates:

Select Recurring Templates, and from Journal Templates, click New.

Enter a template label and description

Setting the Point of View

New Journal Options:

Entering Journal Data

Journal Review Process

Viewing Adjusted Data in Data Grids

Viewing Adjustments Using the Entity Details Report

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