Lesson 8 Long - Spreadsheet

Microsoft Excel
Lesson 3
Entering labels and values
 To enter data you need to make the cell active by
placing the mouse pointer in the cell and clicking the
left mouse button.
 Data only enters the cell when you press the ENTER
KEY.
 The BACKSPACE KEY ()is to erase the character
to the left of the insertion position
Entering labels and values using
the Formula Bar
Practical Class Activity 1
Title
 Lorem ipsum dolor sit amet, consectetuer adipiscing
elit. Vivamus et magna. Fusce sed sem sed magna
suscipit egestas.
suscipit egestas.
What is alignment?
Alignment refers to the position

of the text or value in a cell.

E.g. Right alignment, Center
alignment, Left alignment
Default Alignments in MS Excel
 All LABELS or TEXTS are automatically
aligned to the LEFT of the cell
 All NUMBERS or VALUES are
automatically aligned to the RIGHT of the
cell.
Aligning data in MS EXCEL(Method1)
1. Select the cell or range of cells.
2. Pull down the FORMAT menu and select CELLS,
then ALIGNMENT.
3. Select the required alignment (LEFT, CENTER,
RIGHT) from the HORIZONTAL box as shown in
FIGURE 7.
Figure 7 – Format Cells Dialog Box
Title
suscipit egestas.
suscipit egestas.
Aligning data in MS EXCEL(Method 2)
1. Select the cell or range of cells.

2. Click one of the alignment buttons on the
Formatting toolbar: Left, Right or Center
What is a RANGE?
 A range is a group of adjoining cells that
form a square or a rectangle.
 A range can be represented by the
address of the first cell and last cell in a
group of cells, E.g A4:F9.
Selecting a range of cells
 To select a range of cells, click on the first cell

and then drag down to the last cell.
Changing Column Width
1. PROBLEM 1: When typing a text data in a cell that
is too small it is not totally visible.
2. PROBLEM 2: When typing numbers or values in a
cell that is too small the data will be displayed as
(########).
 SOLUTION: Widening the COLUMN WIDTH will fix
the problems above.
Changing Column Width(method 1)
1. Select any cell in the column you want to
change
2. Pull down the FORMAT menu and select
COLUMN, then WIDTH.
3. Type in the desired width in the space
provided and click OK.
1. Place the mouse pointer in the grey area

at the top of worksheet between the
Title column letter you want to change.The
pointer changes into a cross with a
 Lorem ipsumhorizontal double-headed
dolor sit amet, arrow.
consectetuer adipiscing
2. Click
elit. Vivamus and drag
et magna. thesed
Fusce mouse
semtosed
themagna
left or
right to increase or decrease the column
suscipit egestas.
width.

suscipit egestas.
1. Place the mouse pointer in the grey area

at the top of worksheet between the
Title column letter you want to change. The
 Lorem ipsumhorizontal double-headed
dolor sit amet, arrow.
consectetuer adipiscing
2. Double
elit. Vivamus click Fusce
et magna. the mouse to increase
sed sem or
sed magna
decrease the column width to the exact
suscipit egestas.
width of the largest text in the column.

suscipit egestas.
Changing Row Height(method 1)
1. Pull down the FORMAT menu and
select ROW, then HEIGHT.
2. Type in the desired height in the
space provided and click OK.
Changing Row Height (method 2)
1. Place the pointer in the gray area at the
left side of the worksheet between the
Title row number that you want to change. The
 Lorem ipsumvertical
dolor sitdouble-headed arrow.adipiscing
amet, consectetuer
2. Click
elit. Vivamus and drag
et magna. thesed
Fusce mouse
semupsed
or magna
down to
increase or decrease the row height.
suscipit egestas.

suscipit egestas.
Resize with Autofit
Title  To Autofit a column, double click the

right boundary of the column
 Lorem ipsumheading.
dolor sit amet, consectetuer adipiscing
elit. Vivamus
 ToetAutofit
magna.aFusce
row sed sem sed
double clickmagna
on the
suscipit egestas.
lower boundary of the row heading
 Excel will resize the column/row to
elit. Vivamusmatch
et magna. Fusce sed sem sed
the width/height of the magna
suscipit egestas.
longest/tallest entry.
Title
suscipit egestas.
suscipit egestas.
To delete the contents of
a cell
Title 1. Select the cell which has data
you wish to delete.
2. Press the DELETE key on the
keyboard.
suscipit egestas.
OR
elit. Vivamus et magna.
2. Select Fuscefrom
CLEAR sed sem
thesed magna
EDIT
suscipit egestas.
menu, then select ALL.
Changing the content of a cell
by editing inside the Formula
bar or cell
Title
1. Click once in the cell requiring
 Lorem ipsumediting.
2. Click inside the text in Formula
suscipit egestas.
Bar and Edit the contents
3. Confirm
elit. Vivamus et magna.theFusceentry using
sed sem the
sed magna
suscipit egestas.
ENTER key .
Title
suscipit egestas.
suscipit egestas.
Practical Class Activity 3(Solution)
Title
suscipit egestas.
suscipit egestas.
Copy and Paste(Method 1)
1. Select the cell(s) or range of cells
Title you want to copy to other cells.
2. Pull down the EDIT menu and
select COPY.
3. Select the cell or first cell of the
suscipit egestas.
range where you wish to copy
elit. Vivamusthe data. Fusce sed sem sed magna

et magna.
suscipit egestas.
4. Select PASTE from the EDIT menu.
Copy and Paste(Method 2)
1. Select the cell(s) or range of cells
Title you want to copy to other cells.
2. Click on the COPY icon on
the standard toolbar.
3. Select the cell or first cell of the
suscipit egestas.
range where you wish to copy
elit. Vivamusthe data. Fusce sed sem sed magna

et magna.
suscipit egestas.
4. Click on the PASTE icon on
the standard toolbar.
What is the Autofill Handle?
The Autofill or Fill Handle is the

Title black box found at the bottom

right-hand corner of the active
 Lorem ipsumcell.
suscipit egestas.
suscipit egestas.
Copy using the Fill Handle(method 1)
1. Hover the mouse
pointer over the
fillhandle of the
active cell.
2. Click and drag to
copy the information.
Class Exercise 1
Practical Activity 4 - Create the
Worksheet below.
Title
suscipit egestas.
suscipit egestas.
THE END

Lesson 8 Long - Spreadsheet

Uploaded by

Document Information

Original Description:

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Lesson 8 Long - Spreadsheet

Uploaded by

Copyright:

Available Formats

Microsoft Excel

of the text or value in a cell.

1. Select the cell or range of cells.

 To select a range of cells, click on the first cell

1. Place the mouse pointer in the grey area

elit. Vivamus et magna. Fusce sed sem sed magna

1. Place the mouse pointer in the grey area

elit. Vivamus et magna. Fusce sed sem sed magna

elit. Vivamus et magna. Fusce sed sem sed magna

Title  To Autofit a column, double click the

elit. Vivamusthe data. Fusce sed sem sed magna

elit. Vivamusthe data. Fusce sed sem sed magna

Title black box found at the bottom

You might also like