Top desktop booking software

With so many vendors offering desk booking capabilities, it’s highly likely that you can find a
product that meets your company’s specific needs. We selected the following products, arranged
alphabetically, through independent research and discussions with analysts.

Because so many different categories of software providers are adding desk booking capabilities,
this list could easily be twice or even three times as long. Inclusion in the list is not a buying
recommendation, nor is exclusion a sign not to buy. Rather, this is meant to be a starting point
that highlights vendors, core features, and other unique functionality that companies might want
to consider when choosing a desktop booking platform.

AskCody: A larger platform that offers meeting room scheduling, visitor management, and
meeting services. The Room Booking feature is an add-in for Microsoft Outlook that lets you
search for rooms, desks, and other bookable resources across multiple locations within
Outlook/Exchange or Microsoft 365 environments. Includes Teams and Skype for Business
integration.

Condeco: Connects users to workspaces via mobile apps, on the web, or through Microsoft
Outlook. Offers visual floor plan view for locating workspaces. Includes desks (fixed, flexible,
bookable) and zones/teams (neighborhoods); supports hardware such as desk screens and kiosks;
and allows search for co-workers also booked.

The CXApp Desks: Recently acquired by indoor beacon vendor Inpixon Indoor Intelligence, the
CXApp combines connected workplace features into a single mobile app. Desk booking features
include assigned seats, hot desks, hoteling with availability map, Bluedot guidance for turn-by-
turn directions, and the ability to reserve a workspace based on amenities such as lighting,
equipment, and accessibility. Also includes automatic release of desks, contact tracing, and
advanced booking rules for controlling office capacity.

Envoy Desks: Offers a full range of desk booking options, from hot-desking to hoteling to
permanent desk assignments. Employees can select team neighborhoods to sit with co-workers
by organization, team, or project. Other features include interactive workspace maps, desk
utilization analytics, and an option that lets employees free up their desk when they no longer
need it. Integrates with Envoy’s Protect and Visitor applications.

Fischer & Kerrn Concierge Booking Software: Meeting management, scheduling, and visitor
management software that also includes desk booking software. Availability via Microsoft
Office calendar or mobile device, with visual maps. Desks can be assigned by department or
made available to all. Filters include searching by desk locations, colleagues, silent zones, or hot
desks. Hardware integration with monitors and desk panels. Workplace analytics include
utilization stats and most frequently used areas.

References
Pinha, D. C., & Ahluwalia, R. S. (2018). Flexible resource management and its effect on project
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133. https://doi.org/10.1007/s40092-018-0277-3