INTERNAL JOB POSTING (IJP)

Frequently Asked Questions (FAQs)

FAQs - Internal Job Posting

Contents
Internal Job Openings – FAQs................................................................................................................2
1. What is the objective of IJP policy?................................................................................................2
2. What all vacancies will be available through IJP?..........................................................................2
3. What is the eligibility criteria for applying for an opening through IJP?........................................2
4. How will opening be shared through IJP?......................................................................................2
6. What is the time frame for applying to a job posting?...................................................................3
8. What is the selection process post application?...........................................................................3
9. What if the company does not wish to relieve me due to some business exigency?....................3
10. Will company reimburse my travel and accommodation in case I need to travel for an
interview?..........................................................................................................................................3
11. If I am selected for a position through IJP, what will be the criteria to determine the change
in compensation and designation?....................................................................................................3
12. Can I decline for a position post selection and offer?..................................................................4
13. How will transfer and joining formalities be take care post acceptance of the offer by me?......4
Annexure 1 – IJP Format........................................................................................................................5
Annexure 2 – Format for application.....................................................................................................6
Annexure 3 – No Objection Certificate (NOC)........................................................................................7
Annexure 4 – IJP Process Flow...............................................................................................................8

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FAQs - Internal Job Posting

Internal Job Openings – FAQs

1. What is the objective of IJP policy?

The objective of IJP policy is as follows:

 Source talent internally by allowing increased access to available vacancies across

Anand companies
 Groom & retain in-house talent by providing them the opportunity to move across
the Group both functionally & geographically
 Provide opportunity to employees to take active role in their career progression

2. What all vacancies will be available through IJP?

All job vacancies at Level 2 (Grade M6, M7) and Level 3 (Grade M8, M9) within the Group
will be floated for inviting applications through IJP.

3. What is the eligibility criteria for applying for an opening through IJP?
Candidates within the Company & across Anand Group will be eligible to apply as per the
following criteria:
a) Must have completed minimum 24 months in the current role.
b) Should have a rating of ‘G’ or above during last two performance review cycles.
c) Should have the requisite qualification, skill sets, behavioural competencies and
track record of achievements within the Group.

4. How will opening be shared through IJP?

The job advertisement (Annexure1) will be circulate amongst the employees through e-
mails. (At a later date, the process will be automated and requirements will be posted
online post implementation of HRMS).

5. How can I apply for a vacancy advertised through IJP?

The eligible candidates will send their application as per the prescribed format
(Annexure2) along with the updated resumes to the specified contact (HR responsible for
the vacancy) mentioned in the job advertisement.

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FAQs - Internal Job Posting

6. What is the time frame for applying to a job posting?

The IJP will be active for 2 weeks from the date of posting within which the candidates
will have to apply (closing date will be specified in the job ad).

7. Do I need to take my supervisor’s approval for applying to an IJP?

The aim of such a policy is to nurture the freedom to develop every employee’s career
path. As a result, supervisor’s approval is not necessary for applying.

8. What is the selection process post application?

The shortlisting and selection of the applicants will as per the Company recruitment
guidelines by the respective hiring Company HR.

9. What if the company does not wish to relieve me due to some business
exigency?
Post shortlisting the candidate based on their resumes, hiring Company HR will ask the
respective Company HR Heads of the shortlisted candidates to provide a No-objection
certificate (NOC) from their COO as per the prescribed format (Annexure3). This will
ensure that the company has given consent for the candidate to go to next step of hiring
and will be relieving the candidate in case the candidate is finally selected for the
position.

10. Will company reimburse my travel and accommodation in case I need

to travel for an interview?
TADA for attending interviews will be reimbursed to the candidate by the hiring company
in accordance with the company policy.

11. If I am selected for a position through IJP, what will be the criteria to
determine the change in compensation and designation?
Changes in compensation/designation is not automatic and will be determined based on
job, location etc. by the hiring Company.

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FAQs - Internal Job Posting

12. Can I decline for a position post selection and offer?

Employee has the option to decline the offer if his/her expectations are not met
provided that the reasons stated by the candidate are genuine and valid.

13. How will transfer and joining formalities be take care post acceptance of
the offer by me?
The selected employee is to be released at the within 60 days post confirmation of the
offer, to take up the new position. The transfer of the selected employee will happen as
per the company policy.

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FAQs - Internal Job Posting

Annexure 1 – IJP Format

The standard list of details that must be mentioned in the internal job posting
advertisement are as mentioned below:

Company Department
Location Job Title
Grade Reporting To
Job Purpose

Job Duties

Education
Experience
Required skill set

Other pre-requisites (if

any)

POC Details (Email id)

Last date for
application

Other details specific to each project and position may also be included in the
advertisement.

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FAQs - Internal Job Posting
Annexure 2 – Format for application

The details that must be mentioned in the application are as below:

Name:

Company:

Location:

Current Job Title:

Grade & Level:

Date of Birth Date of Joining

(dd/mm/yy): (dd/mm/yy):
Qualification:

External Experience Internal Experience

Last three appraisal Rating: Rating: Rating:

ratings Year: Year: Year:
Special Trainings/ E.g. HC/ATA/AT/AL/VLFM/Six Sigma Green/Black belt etc.
Awards/Recognition

Current role and

responsibilities

Experience in current
role
Why are you
interested in this
position?

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FAQs - Internal Job Posting

Annexure 3 – No Objection Certificate (NOC)

Date:

Subject: No Objection Certificate (NOC) for applying in Anand Group Company through
internal job posting (IJP)

To Whomsoever It May Concern

This is to certify that Mr. /Ms. has been associated with

(Company name) as (designation & department)
from onwards.

We at (Company name) have no objection upon him/her if s/he joins

under IJP scheme of the group through job posting no.
(mentioned in the IJP advertisement).

For _ (Company name)

Signature of the COO

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 FAQs - Internal Job Posting
Annexure 4 – IJP Process Flow
Company HR initiates IJP for open positions in L2 & L3 and sends
advertisement as per standard format to Corporate HR

No
Share feedback Approved by
for review Corporate HR

Yes

IJP advertisement send to Company HRs & Plant HRs by Corp. HR

IJP circulated to all employees through e-mail by Company HR

head

Eligible candidates send application and resume to the contact

person mentioned in the IJP advertisement within 2 weeks

No
Regret mail send by Candidate Resume
hiring Company HR shortlisted

Yes

Hiring Company HR Head to get NOC from the respective Company

HR head of the shortlisted candidate

No
Reason provided
NOC given by COO
to Corp HR

Yes

Selection process to be completed by hiring Company HR as per

process within 30 days and extend offer to selected candidate

No
Consider another
Offer accepted by
candidate
the candidate

Yes
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FAQs - Internal Job Posting
Candidate to be released from the current company within 60 days