Dear Hiring Manager,

Congratulations on your new hire, xxxxx, for the xxxx role! XXX has officially accepted the written offer
letter and is working with our Talent Acquisition Assistant to complete Onboarding paperwork. IT and
Office Management have been informed and are working on equipment. If xxxx will need specific
programs or access, please reach out to IT as soon as possible so they can provision the equipment
appropriately.

Office Management will send the new hire the tracking information once the equipment has been
shipped. We recommend you follow-up with your new hire to ensure they’ve received the equipment.

In the Onboarding Your New Hire Toolkit attached, you will find the following documents:

 Onboarding Flyer
o Overview of first 90 days
 Manager Responsibilities
o Communication templates (with timelines) on engaging your new hire before their start
date
o Welcome Meeting topics
o First Team Meeting topics
o Onboarding Best Practices
 Manager Checklist
o Tasks to prepare prior to start date
o Tasks and deliverables for first day, 30-days, 60-days, 90-days
 First Week Agenda Template
o An agenda template for the first week – includes all People Services pre-scheduled Meet
& Greet sessions
o Please note that staring 7/18, there will be a full day New Employee Orientation on
Monday (held weekly) with Meet & Greet Info Sessions with the People Services Teams
on Tuesday/Wednesday. Our Onboarding Team will send invites to all new hires for
these sessions.

I’m attaching XXX’s resume as well so you have contact information.

Below are some LinkedIn Learning courses that are beneficial as you begin onboarding your new
employee.

Onboarding New Hires as a Manager

Explore the work you need to do as a manager before a new employee’s first day, and find out about
ways to make their first 90 days and beyond a successful experience for everyone. Discover the value of
tasking another employee to act as a guide for your new employee, and find out about the role of
human resources in the onboarding process. Instructor Todd Dewett shares insights about onboarding
that can help you make your new hires feel welcome, informed, and ready to contribute. Please note:
some of the information shared is in relation to an in-office employee, but overall, there is a lot of good
information.
Coaching New Hires

Welcoming a new team member can involve excitement and nerves—on both sides. This course helps
managers find ways to help new team members acclimate to their new responsibilities, workplace,
culture, technology, and more. Learn how to align their new role with existing strengths and vision for
success. Explore how to map their first 90 days and the next year of growth and impact. Discover how to
guide your employee in finding the right new skills, people, and projects to aid their learning. Learn
about small, calculated risks and stretch projects that your new hire can take on. Find out how to start
your new team member on safe-to-try projects where they can build confidence while making an
immediate impact. Get tips on how to establish a cadence for quarterly check-ins and informal
conversations with your team members. In conclusion, find out how to adopt three new strategies for
empowering and connecting with your team members.

As always, feel free to reach out with any questions as you begin planning for your new hire’s start date!

As you use these documents, please reach out with any feedback on ways to improve the Onboarding
process. Our team is always looking to improve the new hire experience here at American Auto Shield.