GENERAL

The Contractor shall be required to carry out inspection, servicing and maintenance
of the equipment / system on campus in accordance to the maintenance schedule.

The Contractor shall adhere to the minimum frequency of the inspection, servicing
and maintenance of the equipment / system stated in the maintenance schedule and
other mandatory requirements, as recommended by the system manufacturers
and/or as required by authorities such as Singapore Civil Defence Force (SCDF),
Ministry of Manpower, local Codes of Practice, etc.

1. AIR CONDITIONING AND MECHANICAL VENTILATION (ACMV)

1.1 Control Panel

S/No Check Item / Maintenance requirement Frequency

1 Check starter/control panel on proper operation of control and Monthly
protection device (e.g. overload relay, earth fault relay etc.)
2 Inspect busbar and termination for sign of overheating and Monthly
discolouring
3 Check and replace all blown fuses, indicator bulbs Monthly
4 Check and service starter panel Monthly
5 Check and make good electrical components in control panel Monthly
6 Check and test for proper operation by the Fire Alarm/BMS Monthly
interfacing control signals (if any)
7 Check and verify phase failure alarm Monthly
8 Clean up the unit and the surrounding area of the equipment Monthly
9 Thermal Scanning of Control Panel and Passive Filters Yearly

1.2 Chiller

S/No Check Item / Maintenance requirement Frequency

1 Visual check on leakage, observation on abnormal noise, taking Daily
record of basic readings
2 Check on oil reservoir level and look for sign of leak Daily
3 Check all safety and operating controls/software configuration. Make Monthly
necessary adjustments if needed.
4 Check and test for proper operation by the BMS interfacing control Monthly
signals
5 Check daily performance trending record. Assess and report on Monthly
current performance / chiller health. Make recommendation.
6 Check linkage of inlet guide vane condition and check for leakage Monthly
and optimal amount of refrigerant charge
7 Test run and check the conditions against design and report any Monthly
defects
8 Clean up the unit and the surrounding area of the equipment. Monthly
9 Vibration monitoring Monthly
10 Replace filter, filter drier, muffler when necessary Yearly
11 Conduct primary injection test to starter panel Yearly

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S/No Check Item / Maintenance requirement Frequency
12 Operate and grease associated manual isolating butterfly valves (to Yearly
open and close fully, return to normal position)
13 Conduct oil analysis, eddy current analysis and vibration analysis Yearly
with a specialist report on the findings
14 Shutdown maintenance with manual tube cleaning including cooler Every 2
and condenser tube, check for internal abnormalities and excessive years
wear on gear, service oil pump, recalibration and re-commissioning

1.3 Refrigerant Monitoring System

S/No Check Item / Maintenance requirement Frequency

1 Check piping visually for corrosion and leakage Monthly
2 Check pipe joint visually for corrosion and leakage Monthly
3 Check valve housing for leakage and rust Monthly
4 Check all panel bulbs and replace if necessary Monthly
5 Check and tighten all electrical connection Monthly
6 Check buzzer and alarm condition Monthly
7 Check whole piping system for leakage by using portable gas leak
Monthly
detector, patch-up any leakage immediately
8 Calibration of refrigerant monitoring system Yearly

1.4 Automatic Tube Cleaning System

S/No Check Item / Maintenance requirement Frequency

1 Record the clocking meter Daily
2 Check system on manual mode for functionality Monthly
3 Check for leakage Monthly
4 Clean sight glass Monthly
5 Check and make good timer, electrical components in control panel Monthly
Check and test the unit (inclusive of pump operation noise
6 Monthly
level/vibration) and report any defects
7 Tighten loose screws/foundation bolts Monthly
Every 2000
8 Replace cleaning balls with new balls
clocked
Every 2000
9 Record number of cleaning ball retrieved
clocked
Test run the system on manual and subsequently on auto upon Every 2000
10
replacement clocked
Every 2000
11 Check and tune of circulation rate/configuration upon replacement
clocked

1.5 Cooling Towers

S/No Check Item / Maintenance requirement Frequency

1 Record and check motor running amperes, report any defects Daily
Check and test the unit (inclusive of the operation noise level) and
2 Monthly
report any defects
Check and test for proper operation by the BMS interfacing control
3 Monthly
signals

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S/No Check Item / Maintenance requirement Frequency
Check condition of fan pulley, bearing, bush, shaft, blades and pins,
4 rotation, support frame, fan deck, drum and netting and report any Monthly
defects
5 Check condition of fan blade for corrosion and crack Monthly
6 Check basins and water distribution system for water leaks Monthly
Check condition of ball float, valves, inspect water level and report
7 Monthly
any defects
8 Inspect belts, adjust belt tension and replace belt if necessary (if any) Monthly
Drain or flush out cooling tower. Clean drift eliminator, infills, basins
9 Monthly
and sprinklers
10 Clean, wire brush, touch up and paint all rusty parts Monthly
11 Clean up the unit and surrounding area of the equipment Monthly
Every 3
12 Grease fan bearing sparingly
months
Check condition of fan motor, motor base, motor pulley, key, keyway, Every 3
13
set screw months
Test and record electrical insulation of all motors and wiring with
14 Yearly
megger (7.5 kW and above)
Operate and grease associated manual isolating butterfly valves (to
15 Yearly
open and close fully, return to normal position)

1.6 Water Treatment System

S/No Check Item / Maintenance requirement Frequency

1 Send water sample for standard plate count test Monthly
Check and top up of approved chemicals when necessary to ensure
2 water quality and in accordance to authority requirement where Monthly
required
Perform maintenance in accordance to manufacturer’s
3 Varied
recommendation
Every 3
4 Send water sample for Legionella test
months
Submit water quality report and trending to illustrate treatment
Every 3
5 effectiveness in terms of TDS, bacteria, scaling and corrosion control,
months
monitor/review bleeding volume/setting
Cleaning and disinfecting of cooling tower and necessary related Every 6
6
system months
Inspect and adjust thermostat, safety cut outs and other automatic
7 Yearly
controls.
Operate and grease associated manual isolating butterfly valves (to
8 Yearly
open and close fully, return to normal position)

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1.7 Water Tank (Includes Make-Up Water Tank and Thermal Energy Storage
(TES) Tanks)

S/No Check Item / Maintenance requirement Frequency

Record water level and visual check for tank and water distribution
1 Daily
system for water leaks and condensation
2 Check float valve position and availability of make-up water supply Monthly
Check tank covers for proper locking and deterioration and check
3 Monthly
insect screen of overflow outlet for damage
4 Check insulation for deterioration (if any) Monthly
5 Check the functionality of pressure sustaining valve Monthly
6 Check and clean electrical contacts and tighten all screws Monthly
7 Check all anti-vibration isolators for deterioration Monthly
8 Clean, wire brush, touch up and paint all rusty parts Monthly
9 Clean up the unit and surrounding area of the equipment Monthly
Inspect and adjust thermostat, safety cut outs and other automatic
10 Monthly
controls
11 Calibrate dropdown thermostat sensors within the tank Yearly
Operate and grease associated manual isolating butterfly valves (to
12 Yearly
open and close fully, return to normal position)

1.8 Pumps

S/No Check Item / Maintenance requirement Frequency

Check on leakage, observation on abnormal noise, taking record of
1 Daily
basic reading
2 Check all seal and gaskets for leaks Monthly
Check all safety and operating controls. Make necessary adjustments
3 Monthly
if needed
Check and test for proper operation by the BMS interfacing control
4 Monthly
signals
Check and verify no excessive noise or vibration of pump and motor
5 Monthly
whilst until is running
Check and test all pumps including condensate water pumps, seals
6 Monthly
and align coupling. Changeover of pump
7 Check pump starting equipment including fuses and breaker/starter Monthly
8 Check and record running ampere Monthly
9 Check and clean VSD Monthly
10 Clean up the unit and the surrounding area of the equipment Monthly
11 Clear pump drain pipes Monthly
12 Touch-up paintwork where necessary Monthly
13 Grease bearing sparingly Monthly
14 Vibration monitoring Monthly
15 Remove strainer and clean out deposits Yearly
Test and record electrical insulation of all motors and wiring with
16 Yearly
megger (7.5 kW and above)
Every 2
17 Shutdown overhaul, coupling realignment, change seal and gasket
years

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1.9 Pipe Works, Valves and Accessories

S/No Check Item / Maintenance requirement Frequency

Check on leakage and condensation, observation on abnormal noise,
1 Daily
taking record of basic reading
2 Check all level switches and rectify (if necessary) Monthly
3 Check insulation for deterioration Monthly
Inspect and adjust thermostat, safety cut outs and other automatic
4 Monthly
controls
5 Check and clean electrical contacts and tighten all screws Monthly
6 Check all anti-vibration isolators for deterioration Monthly
7 Clean, wire brush, touch up and paint all rusty parts Monthly
8 Clean up the unit and surrounding area of the equipment Monthly
Operate and grease associated manual isolating butterfly valves (to
9 Yearly
open and close fully, return to normal position)

1.10 Chilled Water Air Handling Unit (AHU), Fan Coil Unit (FCU), Computer Air
Conditioning Unit (CRAU), Air Cooled Split Type, VRV Air Conditioner
Systems and DX System

General

S/No Check Item / Maintenance requirement Frequency

1 Check and record all readings of gauges. To report defective units Monthly
Check and test for proper operation by the Fire Alarm/BMS
2 Monthly
interfacing control signals
Inspect and adjust thermostat, safety cut outs, modulating dampers
3 Monthly
and other automatic controls
4 Check for deterioration of blower fan wheel and housings Monthly
5 Clean, wire brush, touch up and paint all rusty parts Monthly
6 Clean up the unit and surrounding area of the equipment Monthly
7 Inspect and clean evaporator and condenser coils Monthly
8 Check, clean and comb all dented fin of coils Monthly
Check condition of duct/pipe insulation and re-tape loosened
9 Monthly
insulation tape. To report damaged insulation work
Check and clean condensate / secondary drip tray and flush drain
10 Monthly
pipe with approved chemical
Check and test the unit (inclusive of the operation noise level) and
11 Monthly
report any defects
12 Check all anti-vibration for deterioration of rubber and spring Monthly
Check starter/control panel on proper operation of control and
13 Monthly
protection device (e.g. overload relay, earth fault relay etc.)
14 Clean electrical contacts. Tighten all screws where necessary Monthly
Check for correct operational position of modulating valves, dampers
15 including fire dampers to ensure proper water and air distribution in Monthly
system. Lubricate all linkages and bearings
16 Grease linkage and motor if necessary Monthly
17 Wash the washable air filter (if any) Monthly
Every 3
18 Replace washable air filter (if any)
months
Test and record electrical insulation of all motors and wiring with
19 Yearly
megger (7.5 kW and above)

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1.10.1 Chilled Water Air Handling Unit (AHU)

S/No Check Item / Maintenance requirement Frequency

Check all safety and operating controls. Make necessary
1 Monthly
adjustments if needed
Check and test all associated interlocked/standby component with
2 Monthly
changeover
3 Check and test smoke detectors and to report defective units Monthly
4 Check and clean VSD (if any) Monthly
5 Check for water leakage from cooling coil and report any defects Monthly
Check all valves for correct positioning and adjust where necessary
6 Monthly
for the operation of standby machines
7 Check lightings and replace light bulb / tubes when necessary Monthly
8 Check and clean fresh air intake louvers Monthly
Operate and grease associated manual isolating butterfly valves (to
9 Monthly
open and close fully, return to normal position)
Inspect fan belts, adjust belt tension and replace belts if necessary (if
10 Monthly
any)
11 Purge the chilled water system when necessary Monthly
Every 6
12 Replace primary air filter (if any)
months
Every 6
13 Replace carbon air filter (if any)
months
14 Replace secondary air filter (if any) Yearly
15 Clean water strainers Yearly

1.10.2 Fan Coil Unit (FCU)

S/No Check Item / Maintenance requirement Frequency

Check all safety and operating controls. Make necessary
1 Monthly
adjustments if needed
2 Check and clean VSD (if any) Monthly
3 Clean water strainers Yearly
4 Check chilled water expansion tank for chilled water FCU Monthly
Check float-valve position and availability of make-up water supply
5 Monthly
for chilled water FCU
Check for leakage from system, recharge if necessary for refrigerant
6 Monthly
and report any defects
Check all valves for correct positioning and adjust where necessary
7 Monthly
for the operation of standby machines
8 Check and replace all blown fuses, indicator bulbs as specified Monthly
9 Check routine operation of electrical components Monthly
Inspect fan belts, adjust belt tension and replace belts if necessary (if
10 Monthly
any)
11 Purge the chilled water system when necessary Monthly

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1.10.3 Computer Air Conditioning Unit

S/No Check Item / Maintenance requirement Frequency

Record and check motor running amperes and refrigerant pressure,
1 Monthly
report any defects
Check for leakage from system, recharge if necessary for refrigerant
2 Monthly
and report any defects
Clean outdoor unit, check and test control PCB card and compressor
3 Monthly
operation and report any defect
4 Check and test liquid detection system (if applicable) Monthly
5 Check water leakage detection system Monthly
6 Check condensate drain pump Monthly
Lubricate all fan and motor bearings, inspect fan blower tension and
7 Monthly
adjust tension if applicable
Every 6
8 Replace air filter (if any)
months
9 Check and replace of filter dryer Yearly
10 Clean condenser and evaporator coil with approved chemical Yearly

1.10.4 Air-Cooled Split-Type, VRV Air-Conditioner Systems and DX System

S/No Check Item / Maintenance requirement Frequency

Record and check motor running amperes and refrigerant pressure,
1 Monthly
report any defects
Check for leakage from system, recharge if necessary for refrigerant
2 Monthly
and report any defects
Clean outdoor unit, check and test control PCB card and compressor
3 Monthly
operation and report any defect
Lubricate all fan and motor bearings, inspect fan blower tension and
4 Monthly
adjust tension if applicable
5 Clean condenser and evaporator coil with approved chemical Yearly
6 Check and replace of filter dryer (if any) Yearly

1.11 Electronic Air Cleaner

S/No Check Item / Maintenance requirement Frequency

Check all safety and operating controls. Make necessary adjustments Every 2
1
if needed months
Clean dust collecting cell with approved chemical Every 2
2
months
Check condition of power pack Every 2
3
months
Check dust collecting cell for deterioration Every 2
4
months
Check and test the unit (inclusive of the operation noise level) and Every 2
5
report any defects months
Clean up the unit and surrounding area of the equipment Every 2
6
months
Clean, wire brush, touch up and paint all rusty parts Every 2
7
months
Replace the electronic filter bank when necessary Every 2
8
months

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