Keys for General Use

Working with Presentation Files

To perform this action... Press...

To create a new presentation file CTRL+N

To open a presentation file CTRL+O

To close a presentation file CTRL+W

To save a presentation file CTRL+S

To quit PowerPoint ALT+F4

Keys for Displaying and Using Windows

To perform this action... Press...

To when more than one window is CTRL+F6

open, switch to the next window

To switch to the previous window CTRL+SHIFT+F6

To minimize a window to an icon CTRL+F9

To maximize a selected window CTRL+F10

To restore the size of the active CTRL+F5

window after you've minimized or
maximized it

Keys for Moving between Panes

To perform this action... Press...

To move clockwise among panes F6

of Normal View

To move counterclockwise among SHIFT+F6

panes of Normal View

To switch between Slides and CTRL+SHIFT+TAB

Outline tabs of the Outline and
Slides pane in Normal View

Keys for Sending a Presentation in an E-Mail

To send the current presentation as the body of an e-mail message, press ALT+F, D, C.

Use the following keys when the e-mail header is active. To activate the e-mail header, press
SHIFT+TAB as many times as necessary. (If text within a text box is selected, you must first
press F2 to select the text box before pressing SHIFT+TAB.)

To perform this action... Press...

To select the next box in the e- TAB

mail header or the body of the
message when the last box in the
e-mail header is active

To select the previous field or SHIFT+TAB

button in the e-mail header

To open the Address Book CTRL+SHIFT+B

To check the names on the To, ALT+K

Cc, and Bcc lines against the
Address Book

To send the current presentation ALT+S

Keys for Showing and Hiding the Grid and Guides

To perform this action... Press...

To show or hide the grid SHIFT+F9

To show or hide guides ALT+F9

To change grid or guide settings CTRL+G

Miscellaneous

To perform this action... Press...

To undo the last action CTRL+Z

To repeat the last action CTRL+Y

PowerPoint
Action
shortcut
Bold Ctrl-B
 Close Ctrl-W
Close Ctrl-F4
Copy Ctrl-C
Find Ctrl-F
Italics Ctrl-I
Menu bar F10
New slide Ctrl-N
Next window Ctrl-F6
Open Ctrl-O
Paste Ctrl-V
Print Ctrl-P
Repeat Find Shift-F4
Repeat/Redo Ctrl-Y
Replace Ctrl-H
Save Ctrl-S
Slide Show: Begin F5
Slide Show: Black screen show/hide B
Slide Show: End Esc
Slide Show: Erase annotations E
Slide Show: Go to next hidden slide H
Slide Show: Hide pointer and button
Ctrl-L
always
Slide Show: Hide pointer and button
Ctrl-H
temporarily
Slide Show: Mouse pointer to arrow Ctrl-A
Slide Show: Mouse pointer to pen Ctrl-P
Slide Show: Next slide N
Slide Show: Previous slide P
Slide Show: Set new timings while
T
rehearsing
Slide Show: Stop/restart automatic
S
slide show
Slide Show: Use mouse-click to
M
advance (rehearsing)
Slide Show: Use original timings O
Slide Show: White screen
W
show/hide
 Spelling and Grammar check F7
Switch to the next presentation
Ctrl-F6
window
Switch to the next tab in a dialog Ctrl-Tab / Ctrl-Page
box Down
Switch to the previous presentation
Ctrl-Shift-F6
window
Switch to the previous tab in a Ctrl-Shift-Tab / Ctrl-
dialog box Page Up
Turn character formatting on or of Num /
Underline Ctrl-U
Undo Ctrl-Z

PowerPoint shortcut keys

PowerPoint
Action
shortcut
Bold Ctrl-B
Close Ctrl-W
Close Ctrl-F4
Copy Ctrl-C
Find Ctrl-F
Italics Ctrl-I
Menu bar F10
New slide Ctrl-N
Next window Ctrl-F6
Open Ctrl-O
Paste Ctrl-V
Print Ctrl-P
Repeat Find Shift-F4
Repeat/Redo Ctrl-Y
Replace Ctrl-H
Save Ctrl-S
Slide Show: Begin F5
Slide Show: Black screen show/hide B
Slide Show: End Esc
 Slide Show: Erase annotations E
Slide Show: Go to next hidden slide H
Slide Show: Hide pointer and button
Ctrl-L
always
Slide Show: Hide pointer and button
Ctrl-H
temporarily
Slide Show: Mouse pointer to arrow Ctrl-A
Slide Show: Mouse pointer to pen Ctrl-P
Slide Show: Next slide N
Slide Show: Previous slide P
Slide Show: Set new timings while
T
rehearsing
Slide Show: Stop/restart automatic
S
slide show
Slide Show: Use mouse-click to
M
advance (rehearsing)
Slide Show: Use original timings O
Slide Show: White screen
W
show/hide
Spelling and Grammar check F7
Switch to the next presentation
Ctrl-F6
window
Switch to the next tab in a dialog Ctrl-Tab / Ctrl-Page
box Down
Switch to the previous presentation
Ctrl-Shift-F6
window
Switch to the previous tab in a Ctrl-Shift-Tab / Ctrl-
dialog box Page Up
Turn character formatting on or of Num /
Underline Ctrl-U
Undo Ctrl-Z