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Three To Five Short Paragraphs Are All You Need To Create A Dynamic Cover Letter
Three To Five Short Paragraphs Are All You Need To Create A Dynamic Cover Letter
Three To Five Short Paragraphs Are All You Need To Create A Dynamic Cover Letter
By making your
cover letter as concise as possible, you demonstrate your ability to communicate clearly and
effectively. Our guide takes you through each step of the letter-writing process. (Bd jobs)
Write Well
Make a good first impression by submitting a cover letter that is well-written and free of
mistakes. Be sure to avoid typos, grammatical errors and spelling mistakes. As your first contact
with the employer, the cover letter really serves as a writing sample and proof (or not!) that you
can organize your thoughts and write clearly.
Understand and Respect the Employer's Busy Schedule
You'll win points immediately if you keep your letter short, sweet and to the point. Open with a
solid lead-in statement that grabs the reader's attention. Be sure to avoid extraneous personal
information. No one needs to know that in your spare time you also knit, juggle oranges and
have won several prestigious hula hoop championships.
Know How to Sell Yourself
With any sales pitch, the buyer wants to know "what's in it for me?" The same holds true for a
cover letter. Use the cover letter to "sell" the employer on how they will benefit from your skills
and experience, not how you will benefit working for them. Explain how your skills will help
meet company objectives: "In my current job I developed an e-mail newsletter that increased
donations by 40%. I am confident this experience would help me assist you in your ongoing
fundraising efforts."
Qualified for the Position
Your cover letter should outline the ways you specifically fit the qualifications needed for the
position. However, don't just repeat what is on your resume. Offer concrete details demonstrating
why you are the perfect person for the position: "My solid marketing background and four years
of supervisory experience make me an ideal candidate for your Marketing Manager position.
Smart Enough Not to Send a Form Letter
How do you feel about the form letters you receive? Do they bore you? Offend you? Do you
consider them junk mail? Human Resources professionals feel the same way. Customize every
letter to a specific company and a specific position. Don't waste postage and paper on a pre-
written form letter. They can be spotted a mile away.
Tips for Creating Great Cover Letter for a Job
Begin with an attention getter.
State immediately why you are qualified and what makes you stand out from the other job
applicants. Don't drone on with irrelevant facts or useless fluff in the first paragraph. Your reader
might never get to the "good stuff" further down.
Keep the tone professional.
Written correspondence requires more formality than everyday speech. Be courteous. Don't use
abbreviations or slang terms: "I've worked in CTG.(abbreviation) five years ago and it would be
really cool (slang) to work in Dhaka." Unless you're a professional comedian applying for a
stand-up gig, don't joke or try to be funny. You want the employer to know you will take the job
seriously.
Be clear, not clever.
You may think you'll sound intelligent if you use large vocabulary words and lots of lengthy
sentences ¦well, maybe. But you might also wind up appearing long-winded and bore your reader
to tears. Stick with common words and crisp, concise sentences.
Don't be afraid of action verbs.
Liven up your writing by using lots of action verbs to describe your career. Words like
implemented, achieved, developed and created convey a sense of accomplishment.
Customize each letter you write.
Whatever you do, don't use a form letter that sounds as if you mailed it to 100 employers.
Always take the time to customize each letter for a particular position or company. If you send
an obvious form letter, you'll look like someone who doesn't care what job you get.
Use the active voice.
The active voice takes responsibility. The passive voice, however, passes the buck. For example,
"I accomplished this" sounds more direct than "it was accomplished." Here is an example of a
passive voice sentence: "Accounting services and financial advice were provided for several
clients over a period of three years." Try the active voice instead: "As an accountant and
financial advisor for the past three years, I've worked with diverse clientele." Whenever possible,
choose the active voice over the passive voice. It will give your writing more punch.
Use bullet points.
Highlight your greatest strengths and biggest career accomplishments by setting them off with
bullet points in the second or third paragraphs. By using bullet points, you'll attract the reader's
attention to your best achievements, rather than letting them get lost in the text.
Embrace the power of the P.S.
Marketing studies have shown that most people will read the P.S. on a sales letter. Use this
device to emphasize an important point: "P.S. I was recently honored at an annual corporate-
wide meeting for perfect attendance." Hint: If the P.S. is handwritten, there's an even greater
likelihood that it will be read.
Check your spelling and grammar.
We can't stress this enough: Spelling and grammatical errors are not acceptable! Use reference
books if you're not sure about something. Check all spelling carefully and don't rely on a
computerized spell-check as your sole means of proofreading. Even computers make mistakes.
Proofread your letter at least twice and ask a friend to take a look at it.