Chapter Rules of Eta Zeta Chapter of

The Delta Kappa Gamma Society International

Article 1 – Name
The name of this chapter as assigned by the State Executive Committee shall be Eta Zeta
Chapter of the Texas State Organization of The Delta Kappa Gamma Society
International.

Article II - Purpose
The purpose of Eta Zeta Chapter shall be to promote the Mission, Vision, and Purposes,
of The Delta Kappa Gamma Society International as found in the Constitution, Article II.

Article III – Membership

Section A. Classes of Membership
The membership of Eta Zeta Chapter shall be composed of active, collegiate, reserve and
honorary members in accordance with the Constitution, Article III and International
Standing Rules section 3.0. An individual becomes a member when she pays her dues.
1. An active member is a woman who is or has been employed as a professional
educator at the time of her selection. An active member may participate in the
activities of the chapter.
2. Reserve status membership shall only be granted by a majority vote of the
chapter to a member who is unable to participate in chapter activities because
of physical disability and/or geographic location. A Reserve member, so
requesting, shall be restored to active membership.
3. An honorary member shall be a woman not eligible for active membership
who has rendered notable service to education or to women locally and is
elected to honorary membership in recognition of such service. An honorary
member shall be privileged to participate in all activities except that of
holding office.
4. Collegiate members shall be undergraduate or graduate students who meet the
following criteria:
a. Undergraduate student members shall be enrolled in an institution
offering an education degree, have the intent to continue academically
and professionally in the field of education, and be enrolled within the
last two years of their undergraduate education degree.
b. Graduate student members shall have graduate standing in an
institution offering an education degree and have the intent to continue
academically and professionally in the field of education.
c. A collegiate member may participate in the activities of the Society
except holding office, although she may serve as parliamentarian since
the position is not an elected office.
d. When a collegiate member starts her career as a paid educator, she will
pay active member dues and become an active member. If a collegiate
member does not pursue a career as an educator, her membership will
expire upon graduation or withdrawal from the education degree
program.
 Section B. New Members
Recommendations for new members shall be submitted to the Membership Committee.
Selection of new members shall be one month prior to the date set for the induction. A
new member orientation shall be held at least two weeks prior to induction. Members
may transfer from one chapter to another by the receiving chapter treasurer. No vote is
taken on incoming transfers.

Section C. Attendance
Members who are traveling or who live away from their home chapters may attend
meetings of other chapters, state organizations, and regions.

Section D. Termination
A report of members terminated shall be a part of the chapter executive board minutes
and the chapter meeting minutes. The report shall include including the reason and date
of termination. Termination may occur for the following reasons:
1. Nonpayment of dues. All membership dues shall be paid by June 30. Failure
to meet the dues deadline shall result in termination of membership. No
member may be terminated for nonpayment without multiple contacts from
chapter members, including a collaboration of the president, treasurer and
membership chair.
2. Resignations shall be submitted in writing to the chapter president.
3. Death.

Section E. Membership Records

A continuous record of chapter membership shall be kept by the Treasurer. This includes
names, membership numbers and dates for all current and former members, new
inductees, membership status and status changes, termination with reason for dropping,
transfers in and out, and reinstatements.

Section F. Reinstatement
A former member shall be reinstated to membership by the chapter receiving the request.
A reinstatement fee is no longer required, nor is there a chapter vote.

Article IV – Finances
Section A. Governance of Finances
Where applicable, the Constitution, Article IV and International Standing Rules, Section
4.0 shall govern Eta Zeta Chapter finances.

Section B. Dues
1. Eta Zeta Chapter dues and assessments for active and reserve members shall
be established no later than the first fiscal meeting of the year and shall
include State and International dues and fees as established by these
organizations.
2. Eta Zeta shall set the amount of annual assessments as recommended by the
Chapter Finance Committee and approved by 2/3 of the membership present
and voting.
 3. The membership year is July 1-June 30. A member shall pay annual dues and
fees as set by the chapter finance committee; the chapter treasurer shall submit
international and state dues no later than June 30.

Section C. Other Finances

1. An induction fee of $10.00 shall be required of all members
except honorary members.
2. Scholarships and Grants-in-Aid
a. Eta Zeta shall contribute to the ASTEF State Scholarship Fund in
order to achieve honors status.
b . Eta Zeta shall contribute annually to the Cora McFarland Scholarship
Fund of the Coordinating Council of Dallas County Chapters by
November 15 of each year. The funds are to come from the
assessment.
c. Eta Zeta maintains a Grants-in-Aid fund to be awarded to a female
high school graduate seeking further education to become an educator.
3. Contributions to Other Funds
a. Eta Zeta shall contribute to the following International Funds: World
Fellowship, Golden Gift, DKG Educational Foundation, International
Speakers’ Fund and the Emergency Fund.
b. Eta Zeta shall contribute to the following state funds: Leadership
Seminar Fund and Eula Lee Carter Fund.
4. Chapter assessments
The amount of annual assessments may be determined by recommendation of
the Chapter Finance Committee, and approved by chapter vote.

Section D. Financial Control

1. The Chapter Finance Committee shall submit annually a proposed budget for
adoption by 2/3 of the membership present and voting.
2. All expenses shall be approved by the president prior to payment.
3. All checks shall be signed by two of the following: President, Treasurer,
Recording Secretary.
4. An annual audit report by the finance committee shall be
submitted by June 30 to the Executive Board.
5. State Convention Expenses
a. Official delegates representing Eta Zeta Chapter shall be
the President and First Vice President, or an appointed
representative if one or both cannot attend.
b. Funding for the two delegates shall be authorized in the
budget in the amounts of no less than $250.00 for the
President and $200.00 for the First Vice President.
6. Reimbursements
a. Any member requesting reimbursement for expenses paid on behalf of
the chapters shall submit a voucher form obtained from the Treasurer,
with original receipt attached, if feasible.
b. All expenses shall be submitted to the treasurer by May 15.
Article V – Organization
Section A. Chapter Rules
1. Eta Zeta Chapter shall govern the conduct of its business in a manner
consistent with the Constitution, International Standing Rules, Texas State
Bylaws, State Rules, and the Eta Zeta Chapter Rules.
2. Updated chapter rules shall be submitted to the state bylaws and rules
committee by the Parliamentarian every two years as required by Texas State
Rules.
3. The chapter officers shall be elected in accordance with the Constitution,
Article VI, D.3.

Section B. Area
Eta Zeta Chapter shall participate in the activities of Area 9 as assigned by the State
Executive Board.

Section C. Coordinating Council

1. Eta Zeta Chapter shall be active on the Coordinating Council of Dallas County
2. The Representative to the council shall be the chapter President or her
designated alternate.
3. Eta Zeta Chapter shall pay the designated yearly dues to the Coordinating
Council of Dallas County.

Article VI – Officers and Related Personnel

Section A. Officers
1. The chapter officers, all of whom should be members of the Society, shall be a
President, a First Vice-President, a Second Vice-President, a Recording
Secretary, and a Corresponding Secretary (all elected) and a Treasurer
submitted by the President and approved by the Executive Board.
2. The chapter officers shall be elected by March 1 of even numbered years by a
majority vote of chapter members present. The president shall report the new
officers’ names to the Texas State Organization by March 15.

Section B. Related Personnel

The incoming President shall appoint a Parliamentarian, who is not an officer.

Section C. Duties
1. Chapter officers shall perform the duties enumerated in the Constitution,
Article VI. The specific duties of the chapter officers are as follows:
a. The Chapter President of Eta Zeta leads the chapter at the local,
county, and state level. The chapter president shall attend the State
Executive Board meeting and represent the chapter as a voting
member. If the president is unable to attend, she shall appoint a
representative from the membership.
A specific description of her duties is found in the Constitution Article
VI.C.1.a. Additional directions are found in the “Leadership
 Development for Chapter Presidents” notebook, and the publication,
“Guidelines for Chapter Presidents”.
b. The First Vice-President of Eta Zeta Chapter carries out her duties as
described in the Constitution Article VI. C. 2. a. and serves as the
chairman of the Educational Excellence Committee.
c. The Second Vice-President of Eta Zeta Chapter carries out her duties
as described in the Constitution Article VI. 2. b. and serves as the
chairman of the Membership Committee.
d. The Recording Secretary of Eta Zeta Chapter accurately records the
minutes of each meeting and reports them to the members. Her duties
are described in the Constitution Article VI.C.7.
1) Shall keep an attendance record and shall bring sign-in sheets
and name tags to each meeting.
2) Shall call or e-mail members prior to each meeting and when
asked by the President.
3) Shall present a bound copy of chapter minutes at the end of her
term in office for the chapter archives.
e. The Corresponding Secretary of Eta Zeta Chapter is responsible for
the newsletter, Eta Zeta Press. She is also to mail copies of the
newsletter to designated state personnel, and to members without e-
mails.
f. The duties of the Treasurer of Eta Zeta Chapter are described in the
Constitution Article VI.C.9. a. and c. In addition, the treasurer is to
remind members of their obligations regarding dues and assessments.
Additional specific directions are found in the International publication
Guidelines for Chapter Treasurers.
g. The guidelines for Parliamentarian of Eta Zeta Chapter are found in
the Constitution Article VI. C. 10. a.. This is an appointed position.

Section D. Nominations and Elections

1. Nominations for chapter officers, the Nominations Committee, and the
Finance Committee shall be made in January of even numbered years by the
current Nominations Committee of five members: one elementary, one
secondary, one management, one retired, and one past chapter officer.
Election shall be by a majority of members present and voting at the February
meeting in even numbered years.
2. The chapter Nominations Committee shall submit of at least one nominee for
each elective position. Consent of each nominee must be obtained. The slate
shall be presented to the Chapter members. Nominations may be made from
the floor with the consent of the nominee.
3. If there is only one nominee for an office, election shall be by voice vote and a
majority of the votes cast elects.
4. If there are two or more nominees for an office, elections shall be by ballot
and a majority of the votes cast shall elect. The Nominations Committee shall
prepare the ballot and conduct the election.
5. The chairman of the Nominations Committee shall be named by the incoming
chapter President from among the five elected members of the committee.
 The chairman of the Finance Committee shall be selected by the Finance
Committee from the Finance committee members.

Section E. Term of Office (see Constitution, Article VI.D.3)

The term of office for chapter officers shall be two years or until a successor is named.
No officer except the treasurer may serve in the same office longer than two terms in
succession. Officers shall take office on July 1 following their election.

Section F. Vacancies
1. When a vacancy occurs in the office of President, the First Vice-
President shall become president.
2. When a vacancy occurs in other elective or appointive positions,
the chapter President shall name a successor.

Article VII – Chapter Executive Board

Section A. Members
The members of the Executive Board shall be the elected officers of the chapter
(President, First Vice-President, Second Vice-President, Recording Secretary, and
Corresponding Secretary), the Immediate Past President, the Treasurer (ex-officio with
vote), and the Parliamentarian, (ex-officio without vote).

Section B. Duties
Eta Zeta Chapter Executive Board shall function in accordance with the
Constitution, Article VII. C.

Section C. Meetings
1. The Executive Board shall meet at least twice annually. See Constitution
Article IX. A. 2.
2. All board members being notified, matters requiring immediate board action
may be voted upon by postal or electronic mail, or in an electronic meeting
wherein all members may simultaneously hear one another and participate
during the meeting.

Section D. Quorum
A quorum shall be a majority of the voting members of the Executive Board.

Article VIII – Committees

Section A. Standing Committees of Eta Zeta Chapter
1. Society Business: Archives, Chapter Bylaws and Rules,
Ceremonies and Necrology, Communications and Publicity,
Finance, Membership, Nominations, Technology, and Yearbook.
2. Society Mission and Purposes: Educational Excellence: Global
Awareness, Legislation, Music, Personal and Professional
Enrichment, Programs and Service Projects, Research,
Achievement Award and Scholarship.
 3. Special Committees: Attendance/Telephone/E-mail, Courtesy,
Social Arrangements.

Section B. Additional Committees

Eta Zeta Chapter may establish additional committees as needed. The chapter
president may appoint ad hoc committees as needed.

Section C. Selection of Committee Members

1. All Committees shall be appointed by the chapter President
except the Finance and Nomination Committees.
2. The chapter President shall be an ex-officio voting member of all
committees except the Nominations Committee.
3. All committees shall be comprised of an odd number of members
as found in Roberts Rules of Order Newly Revised.

Section D. Committee Responsibilities

1. Eta Zeta Chapter committees shall be responsible for any duty
represented by the international committee description in the
Constitution Article VIII. B. and C.
2. Chapter committees shall refer to State Rules Section 9.0 for
additional responsibilities.
3. Additional information on committee responsibilities is found in
the Go-To Guide.
4. Required reports of the work of chapter committees shall be
submitted in the format specified by Society Headquarters by the
stated deadline.
5. Committee Purposes
a. Society Business Committees
1) The Archives Committee determines the acceptance and
placement of The Delta Kappa Gamma Society International
memorabilia and records.
2) The Chapter Bylaws and Rules Committee keeps members
informed of changes in the Constitution, International Standing
Rules, State Bylaws, and State Rules and reviews Chapter
Rules for alignment with the governing documents of the
Society.
3) The Ceremonies and Necrology Committee will promote an
appreciation of the heritage of the Society by preparing and
conducting various ceremonies to accomplish the actions of the
Society. The committee will be responsible for conducting a
Remembrance Ceremony for a deceased chapter member.
4) The Communications and Publicity Committee will provide
communication paths linking member to member, chapter to
state organization, and chapter communication with external
community groups. The committee shall also suggest ways to
market and promote the Society.
 5) The Finance Committee will fulfill the goals for financial
control of the chapter as stated in Article IV.
6) The Membership Committee will work with all areas of
membership by encouraging recruitment, organizing
orientation and induction of new members, facilitating
reinstatement of former members, managing the process of
selecting honorary members, and monitoring chapter growth.
7) The Nominations Committee will work to recruit eligible
nominees to serve as officers for the chapter by following the
procedures as stated in Article VI. D. of the Eta Zeta Chapter
Rules.
8) Technology Committee provides technology resources and
advice to create and revise a website for the chapter.
9) The Yearbook Committee develops an effective yearbook for
the chapter and for archival purposes. The yearbook will be
submitted for state recognition by the designated deadline, sent
to the designated state personnel for their use and distributed to
all active and reserve members.
b. Society Mission and Purposes:
1) Achievement Awards Committee selects the Chapter
Achievement Award honoree and gives recognition to
members for their outstanding service within the community
and the school.
2) Scholarship Committee encourages advanced studies and
lifelong learning by providing information, resources, and
assistance to members regarding scholarships being offered at
the area, state and international levels of Delta Kappa Gamma.
3) Educational Excellence coordinates the work of its
components to fulfill the Society’s Mission and Purposes.
a) Global Awareness Committee promotes Delta Kappa
Gamma Mission and Purposes worldwide by
encouraging support of official Society projects and
programs and other state and chapter global outreach
activities.
b) Legislation Committee encourages members to
initiate, endorse, and support desirable legislation or
other suitable endeavors in the interest of education and
of women educators. The committee will also inform
the members of current economic, political, and
educational issues so that they may participate
effectively in a world society.
c) Music Committee provides appropriate music for
chapter meetings.
d) Personal and Professional Enrichment Committee
develops action programs designed to enrich the lives
of members and provide opportunities for professional
growth.
 e) Programs and Service Projects Committee promotes
involvement of members by developing and
implementing programs/projects that serve the chapter
and the community.
f) Research Committee aids the chapter in the
development of educational research and/or sharing
information with the chapter of relevance to a program
topic.
c. Special Committee Responsibilities:
1) Attendance /Telephone/E-mail Committee will notify the
membership of upcoming meetings, events, or announcements.
2) Courtesy Committee shall send cards and/or donations to
Delta Kappa Gamma funds in cases of illness or death.
3) Social Arrangements Committee shall be in charge of all
food arrangements and shall work with the Ceremonies
Committee for special observances.

Section E. Committee Action

All members being notified, matters requiring immediate committee action may be voted
upon by postal, electronic mail, or in an electronic meeting wherein all members may
simultaneously hear one another and participate during the meeting. A majority vote of
committee members shall be required for action.

Article IX – Chapter Meetings

Section A. Meetings
1. There shall be eight regularly scheduled meetings a year. Meetings shall be
held the fourth Monday evening of August, September, October, November,
January, February, March, and May.
2. Dates for May meeting and other changes as needed shall be determined by
the Executive Board.
3. All members being notified, chapters may meet face to face, through
electronic communication, or through a combination of the two, as long as
members present may simultaneously hear one another and participate during
the meeting.
4. All members being notified, matters requiring immediate chapter action may
be voted upon by mail (postal or electronic) that provides a valid receipt of
each responding member’s vote. A majority of chapter members shall be
required for action.
5. Ratification of all voting by mail (postal or electronic) must be made at the
next face to face meeting.

Section B. Coordinating Council of Dallas County Luncheon

A joint chapter luncheon may be held in April with the time and place determined by the
Coordinating Council of Dallas County.

Section C. Quorum
A quorum for chapter meetings shall be one third of active members.
Article X – Additional Policies
1. A planning session open to all interested members shall be scheduled following the
state convention.
2. The First Vice-President shall be the chairman of the Educational Excellence
Committee.
3. The Second Vice-President shall be the chairman of the Membership Committee.
4. Publications
a. The Corresponding Secretary shall be the chairman of Communications
Committee and the editor of the chapter newsletter, Eta Zeta Press.
b. The Communication Committee shall publish a chapter newsletter, Eta Zeta
Press, at least five times a year.
c. The chapter President must approve the content of all publications prior to
their release.
5. A membership re-orientation shall be held at least once a year.
6. February shall be designated as Global Awareness Month.
7. Upon hospitalization, serious illness, or death of a member, a gift of $15.00 plus
personal contributions shall be sent to one of the Delta Kappa Gamma Funds. A
written note shall be sent by the Courtesy Committee to the member, or the member’s
family notifying them that a contribution has be made in the member’s name. A
personal note should be sent by the Courtesy Committee when an immediate family
member is ill or deceased.
8. The Chapter Achievement Award shall be the Rose Guard Pin. Eta Zeta guidelines
for the Chapter Award are:
a. Procedures
1) Chapter members may submit recommendations to the Achievement
Award Committee throughout the year. The Achievement Award
Committee will submit no more than five recommendations for
consideration by the membership at the February chapter meeting.
2) Ballots will be provided for membership’s vote during the March
chapter meeting.
3) The Achievement Award will be presented at the May Founder’s Day
Celebration.
b. Standards for Award Eligibility
1) Be a member of Eta Zeta Chapter for at least three years.
2) Be an active, contributing member, serving or having served on one or
more committees and/or held office.
3) Has been supportive of the program of the chapter and strives for
personal and professional growth.
4) Displays an optimistic attitude toward Delta Kappa Gamma and
education in general.
5) Has given notable service to Delta Kappa Gamma during her chapter
membership.
c. Exclusions for eligibility include:
1) The chapter president during her biennium.
2) Previous Chapter Achievement Award recipients.
 9. The Founder’s Day and the chapter Birthday Celebration will be celebrated during the
May meeting.
10. Eta Zeta shall participate in an annual community service project.

Article XI – Amendments to Eta Zeta Chapter Rules

1. All revisions or amendments to these rules shall be presented to the membership in
written form fifteen days prior to being voted on.
2. All members being notified, revisions or amendments to these rules may be voted
upon by mail (postal or electronic) that provides a valid receipt of each responding
member’s vote.
? Approval by two-thirds of votes cast shall be required for adoption. OR
A majority of chapter members shall be required for action. (This one is in the final
rules voted on by April 28.)
3. Chapter rules should be amended when the chapter votes to change a policy, when the
Delta Kappa Gamma Society International and/or Texas State Organization make
changes which affect chapter rules.

Article XII – Parliamentary Authority

Robert’s Rules of Order Newly Revised (current edition) shall govern the proceeding of Eta Zeta
Chapter in all cases not provided for in the Constitution, the International Standing Rules, the
Texas State Bylaws, and the State Rules.

Article XIII – Dissolution

In the event that it becomes necessary for Eta Zeta Chapter to dissolve, there must be strict
adherence to the provisions of the Constitution Article XIX. 3. and the State Rules 16.2.

Eta Zeta Chapter Rules drafted February 1985

Amended: April 2014
Revised: May 2019
Revised: April 2021