LSA LIU PSB Rings Annex 1 - List of Safety Documentation For Safety File - v2 Docx CPDF

Annex 1
LIU-PSB Rings - Safety documents (for Safety file)
DATE: 8/31/2016 EDMS : 1577172
The scope of this Annex is to provide a tailored list of Safety documents, to be stored in the Safety File of LIU-PSB Rings,
in order to prove the compliance with the applicable Safety Requirements mentioned in the Launch Safety Agreement.
All the documents listed below are compulsory for the Safety File and shall be made available prior to the transition of
each phase in the project’s life-cycle, as defined in CERN Safety Rules. The documents needed during the Technical
Reception/Inspection are described in the dedicated column.
1. Project Phase
2.1. General Documents
General Documents
The ‘general’ documents listed below cover all the Safety domains present within the project
Document EDMS number Verified by Comments Deadline
- Design and engineering phases
Technical Specifications [EDMS number] [name of Safety specialist] [Enter comments] Before Manufacture
Technical Design Reports [EDMS number] [name of Safety specialist] [Enter comments] Before Manufacture
Engineering Design Reports [EDMS number] [name of Safety specialist] [Enter comments] Before Manufacture
Before Technical
Risk Assessments [EDMS number] [name of Safety specialist] [Enter comments]
Reception
Before Technical
Diagrams, schematics [EDMS number] [name of Safety specialist] [Enter comments]
Reception
- Manufacture and assembly phases
Before Technical
Manufacturing drawings [EDMS number] [name of Safety specialist] [Enter comments]
Reception
Before Technical
Execution drawings [EDMS number] [name of Safety specialist] [Enter comments]
Reception
Before Technical
Factory Acceptance test [EDMS number] [name of Safety specialist] [Enter comments]
Reception
2.2. Pressure Equipment
Pressure Equipment

General description of the
[EDMS number] [name of Safety specialist] [Enter comments] Before Manufacture
equipment/system
P&ID of the system [EDMS number] [name of Safety specialist] [Enter comments] Before Manufacture
Design and construction
drawings
Risk Assessment [EDMS number] [name of Safety specialist] [Enter comments] Before Manufacture
Result of design calculations [EDMS number] [name of Safety specialist] [Enter comments] Before Manufacture
Fabrication inspection and
Testing plan
Before Technical
Material certificates [EDMS number] [name of Safety specialist] [Enter comments]
Reception
Before Technical
Records of tests [EDMS number] [name of Safety specialist] [Enter comments]
Reception
Before Technical
Welding Plan [EDMS number] [name of Safety specialist] [Enter comments]
Reception
Qualifications of welders [EDMS number] [name of Safety specialist] [Enter comments] Before Manufacture
Welding Procedure Qualification
Records (WPQR)
Before Technical
Records of NDT of welds [EDMS number] [name of Safety specialist] [Enter comments]
Reception
- Arrival at CERN
Before Technical
EC Declaration of Conformity [EDMS number] [name of Safety specialist] [Enter comments]
Reception
Manufacturer’s instruction
[EDMS number] [name of Safety specialist] [Enter comments] Before Operation
manual
- Commissioning phase
CERN Safety Inspection Service
acceptance report
Operational procedures [EDMS number] [name of Safety specialist] [Enter comments] Before Operation
2.3. Machinery
Machinery

Description of the equipment [EDMS number] [name of Safety specialist] [Enter comments] Before Manufacture
Result of design calculations [EDMS number] [name of Safety specialist] [Enter comments] Before Manufacture
Before Technical
Risk Assessment [EDMS number] [name of Safety specialist] [Enter comments]
Reception
Calculation of machine safety
performance level
Before Technical
Safety components certificates [EDMS number] [name of Safety specialist] [Enter comments]
Reception
Fabrication inspection and
Testing plan
Electrical, hydraulic and Before Technical
[EDMS number] [name of Safety specialist] [Enter comments]
pneumatic drawing Reception
- Arrival at CERN
Before Technical
EC Declaration of Conformity [EDMS number] [name of Safety specialist] [Enter comments]
Reception
Manufacturer’s instruction
manual
CERN Safety Inspection Service
acceptance report
Safety data sheet [EDMS number] [name of Safety specialist] [Enter comments] Before Operation
2.4. Electrical Safety
Electrical Safety

Electrical single line diagrams [EDMS number] [name of Safety specialist] [Enter comments] For Design Clearance
Results of design calculations [EDMS number] [name of Safety specialist] [Enter comments] Before Manufacture
Technical specification of the
equipment and cables
Drawings:
- Earthing grid
[EDMS number] [name of Safety specialist] [Enter comments] For Design Clearance
- Connections points
- Electrical networks
Risk assessment for lightning as
[EDMS number] [name of Safety specialist] [Enter comments] For Design Clearance
per EN 62305

List of cables with technical
characteristics
HSE report with pictures
Before Safety
(foundation, earth electrode [EDMS number] [name of Safety specialist] [Enter comments]
Inspection
and earthing connections)
As built file:
- Electrical diagrams
- Data sheets of the
equipment and [EDMS number]
Before Safety
cables [name of Safety specialist] [Enter comments]
Inspection
- Safety installations
- Earthing grid
- Results of
calculations
Instruction manual (operation & [EDMS number] [name of Safety specialist]
[Enter comments] Before Operation
maintenance instructions)
2.5. Non-Ionizing Radiation
Non-Ionizing Radiation

Specify activity and associated
hazard control measure
Magnetic / electromagnetic field
Risk Assessment
Before Technical
Stray magnetic field map [EDMS number] [name of Safety specialist] [Enter comments]
Reception
- Arrival at CERN
Before Technical
EC declaration(s) of conformity [EDMS number] [name of Safety specialist] [Enter comments]
Reception
Instruction Manual(s) [EDMS number] [name of Safety specialist] [Enter comments] Before Operation
Records of measurements of
electromagnetic fields
Records of the assessment of the
risk of electromagnetic leakage
Records of magnetic /
Electromagnetic field [EDMS number] [name of Safety specialist] [Enter comments] Before Operation
measurements
Electromagnetic field warning
devices
2.6. Chemical Safety
Chemical Safety
- Arrival at CERN
Safety data sheets for chemical Before Safety

agents concerned Inspection
Chemical Risk assessment Before Safety

(Safety Form C-0-0-1) Inspection
Training records [EDMS number] [name of Safety specialist] [Enter comments] Before Operation
Acceptance test report. (e.g. LEV,
eye washer)
Storage plans and inventories for Before Safety
hazardous chemical agents; Inspection
Standard operating procedures
for safe handling, transport and Before Safety
storage of hazardous chemical Inspection
agents;
Before Safety
Emergency procedures [EDMS number] [name of Safety specialist] [Enter comments]
Inspection
Fit-Test Reports for wearers of
RPE (Respiratory Protective [EDMS number] [name of Safety specialist] [Enter comments] Before Operation
Equipment)
2.7. Noise
Noise

Acoustic study with
recommendations on material [EDMS number] [name of Safety specialist] [Enter comments] Before Manufacture
and layout
Expected level of emission
and impact on emission level
Technical sheets of elements
Before Technical
and materials with acoustic [EDMS number] [name of Safety specialist] [Enter comments]
Reception
properties
Noise level of critical
equipment (for ex, Before Technical
compressor, refrigerating Reception
unit...)
Results of noise level
measures
2.8. Workplace
Workplace

Drawing and description of the
workplace and working areas
Drawing and description for
accessibility and evacuation for [EDMS number] [name of Safety specialist] [Enter comments] Before Manufacture
disabled people
Lighting study [EDMS number] [name of Safety specialist] [Enter comments] Before Manufacture
As-built drawing [EDMS number] [name of Safety specialist] [Enter comments] Before Operation
Lighting measurements [EDMS number] [name of Safety specialist] [Enter comments] Before Operation
2.9. Environmental Protection
Environmental Protection

Layout of the retention
measures for hazardous or [EDMS number] [name of Safety specialist] [Enter comments] Before Installation
polluting substances
Before Safety
Waste inventory [EDMS number] [name of Safety specialist] [Enter comments]
Reception
Results of the water leak test for Before Safety
retention areas Reception
2.10. Worksite
Worksite

Report of Asbestos survey before
[EDMS number] [name of Safety specialist] [Enter comments] Before Tendering
works
- Invitation to tender phase
Work and Safety coordination
Plan (WSCP or PCTS) – (CAT1 or [EDMS number] [name of approver] [Enter comments] Before Tendering
technical stop)
- Work/activity at CERN
[name of contract
Prevention plan (Cat2) [EDMS number] [Enter comments] Before start of works
responsible]
Work description with safety
assessment (if no prevention [EDMS number] -- [Enter comments] Before start of works
plan) – (Cat2 or technical stop)
Special Health and Safety
Protection Schedule (SSHPP or
[EDMS number] -- [Enter comments] Before start of works
PPSPS) – one per
activity/contractor
Impact declarations and linked documents (fire permit/IS37…) are automatically registered in the IMPACT tool.
Minutes of common inspections [EDMS/IMPACT
[name of responsible] [Enter comments] Before start of works
(VICs) number]
Inspection proofs for worksite [EDMS number] [name of expert] [Enter comments]
Before start of works
equipment/installation
Waste management plan [EDMS number] [name of Safety specialist] [Enter comments] Before start of works
Layout of the retention
measures for hazardous or [EDMS number] [name of Safety specialist] [Enter comments] Before start of works
polluting substances
2. Operation Phase
General Documents
Document EDMS number Verified by Comments
- Operation phase
Records of inspections,
maintenance and non- [EDMS number] [name of Safety specialist] [Enter comments]
conformities
HSE periodic inspection reports [EDMS number] [name of Safety specialist] [Enter comments]
Other periodic inspection
reports
Exposure monitoring for
hazardous chemicals
Programmes and records of
performance checks for all
prevention and protection [EDMS number] [name of Safety specialist] [Enter comments]
measures (e.g. Local Exhaust
Ventilation system)
Records of evacuation drills [EDMS number] [name of Safety specialist] [Enter comments]

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Annex 1

LIU-PSB Rings - Safety documents (for Safety file)

DATE: 8/31/2016 EDMS : 1577172

2.1. General Documents

Document EDMS number Verified by Comments Deadline

- Design and engineering phases

2.2. Pressure Equipment

- Design and engineering phases

- Design and engineering phases

- Design and engineering phases

- Manufacture and assembly phases

2.5. Non-Ionizing Radiation

- Design and engineering phases

2.6. Chemical Safety

Safety data sheets for chemical Before Safety

Chemical Risk assessment Before Safety

- Design and engineering phases

- Design and engineering phases

2.9. Environmental Protection

- Design and engineering phases

- Design and engineering phases

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