Document Code:

LOCAL GOVERNMENT OF DAVAO SP/CA-001

Logo Office of the Sangguniang Panlungsod Rev.: Issue Date:
0 July 19, 2021
Subject:
Issuance of Certificate of Approved Resolution/Ordinance

1. REVISION HISTORY
Nature
Rev. of Issue Originator Issued Reviewed by Signed and
No. Change Date by Approved by
0  Initial 07-09- KJTQuintas KJTQuintas HCAEchavez CNSantos/
issue 2021 MTAReyes

2. PURPOSE
This procedure intends to define the control needed to ensure that the proper
issuance of certificate of approved Resolution/Ordinance is observed.

3. EXPECTED OUTPUTS
By implementing this procedure, the following specific outputs are expected:
2.1 Accurate and timely (within 30 minutes)issuance of certificate of approved
Resolution/Ordinance is observed
2.2 Clear computer printout
(NOTE: May refer to the “Planned Results/Expected Output” column in the Risk
Assessment and Action Plan/Opportunities&Action Plan.)

4. SCOPE
This control specified in this procedure covers the activities upon request of client
(government employees from other agencies and other places) up to the release of
certificate of approved Resolution/Ordinance

5. DEFINITION

Check the Master Document Register. Documents that do not bear the LGU’s official document
Verify that this is the current version before use. stamps are considered “Uncontrolled”

Page 1 of 3
 Document Code:
LOCAL GOVERNMENT OF DAVAO SP/CA-001
Logo Office of the Sangguniang Panlungsod Rev.: Issue Date:
0 July 19, 2021
Subject:
Issuance of Certificate of Approved Resolution/Ordinance

6. RESPONSIBILITIES

Local Legislative Interview clients and let him/her sign in the logbook for
Staff Officer the details
I/Translator II

Local Legislative Print Certificate of Appearance based on the data given

Staff Officer I by the requestor

SP Secretary/ Sign certificate of appearance

Asst. Secretary

Administrative Record the release of the Certificate of Appearance

Aide III

7. PROCEDURE OUTLINE
(NOTE: Citizen’s charter may be used as reference here, if applicable.)
Responsible Activity Documents
Interview the client and get the
Request Forms
necessary details for printing
Adm. Aide III Logbook
the Certificate of Appearance

Certificate of
Local Legislative Staff Print the Certificate of Appearance
Officer I Appearance based on the data
given by the requestor

Signed Certificate of
SP Secretary/Asst.
Sign the Certificate of Appearance
Secretary
Appearance

Release of Certificate of
Adm. Aide III Appearance Logbook

Check the Master Document Register. Documents that do not bear the LGU’s official document
Verify that this is the current version before use. stamps are considered “Uncontrolled”

Page 2 of 3
 Document Code:
LOCAL GOVERNMENT OF DAVAO SP/CA-001
Logo Office of the Sangguniang Panlungsod Rev.: Issue Date:
0 July 19, 2021
Subject:
Issuance of Certificate of Approved Resolution/Ordinance

8. PROCEDURE DETAILS
(NOTE: The actions/controls to address risks/opportunities to ensure that planned
results/expected outputs are achieved should be captured here per Risk Assessment &
Action Plan/Opportunities & Action Plan.)

8.1. Interview client

8.1.1. Assists the client in filling-up the request form for the data needed

8.1.2. Refers the request to the to the Local Legislative Staff Officer I for printing of
the Certificate of Appearance

8.1.3. Obtains information from the client for the following:

a. Name of the requestor
b. Position
c. Name of Agency
d. Purpose/Reason

8.2. Print Certificate of Appearance

8.3 SignCertificate of Appearance

8.3.1 Reviewscertificate of appearance

8.3.2 Signs the certificate of appearance

8.4 Release Certificate of Appearance

8.4.1 Releases document to client.
8.4.2 Requests client to sign in the logbook.

9. INTERFACES/REFERENCES
9.1. Control of Non-Conformity and Correction Action Procedure
9.2. Internal Quality Audit Procedure
9.3. RA 11032 - Ease of Doing Business and Efficient Government Service Delivery Act
of 2018
9.4. RA 7160 – Local Government Code

Check the Master Document Register. Documents that do not bear the LGU’s official document
Verify that this is the current version before use. stamps are considered “Uncontrolled”

Page 3 of 3