Journal posting templates

1. Sales journal
a. Cash sales Voucher,Cash sales Adj., Cash sales Summary

Account Dr Cr Note
Cash x Mapped to Voucher issuer/voucher issuer category
Revenue x Mapped to article category
Cost Of Sales x ‘’
Inventory x ‘’
VAT payable x Mapped to VAT
Withholding receivable x Mapped to Withholding
Additional Charge x Mapped to additional charge
Discount x Mapped to discount

N.B: if sales journal type is set to:[service sales journal ] cost & inventory will not be included in the journal
entry.
N.B: if revenue journal type is set to : [accrual] Revenue is replaced with Account Payable(Liability).

b. Credit sales invoice, Credit sales Adj, Checkout bill voucher,daily

room charge voucher

Account Dr Cr Note
Account Receivable x Mapped to Voucher consignee/voucher consignee
category
Revenue x Mapped to article category
Cost Of Sales x ‘’
Inventory x ‘’
Vat payable x Mapped to vat
Withholding x Mapped to Withholding
receivable
Additional Charge x Mapped to additional charge
Discount x Mapped to discount

N.B: if sales journal type is set to:[service sales journal ] cost & inventory will not be included in the journal
entry.
N.B: if revenue journal type is set to : [accrual] Revenue is replaced with Account Payable(Liability).

c. Delivery order

Account Dr Cr Note
Revenue x Mapped to article category
Liability x “
Inventory x “
Cost Of Sales x “
D. Daily Resident Summary
Account Dr Cr Note
Account Receivable x Mapped to Voucher Consignee/Category Or Default
Receivable account
Accommodation x Mapped to Accommodation category
account
Package Account x Mapped to Package category
Service Charge Account x Mapped to Service Charge
Discount Account x Mapped to Discount

2. Receipt Journals
A. Cash Receipt.
Account Dr Cr Note
Cash x Mapped to voucher issuer/category/payment
processor(bank)
Account Receivable x Mapped to voucher consignee/category
Vat Payable x Mapped to VAT
Withholding Receivable x Mapped to Withholding

B. Bank Debit Note

Account Dr Cr Note
Cash x Mapped to bank branch
Withholding payable x Mapped to Withholding
Voucher Accounts x Manual(Entered at voucher preparation)

C. Bank Credit Note

Account Dr Cr Note
Cash x Mapped to bank branch
Withholding Receivable x Mapped to Withholding
Voucher Accounts x Manual(Entered at voucher preparation)

3. Disbursement Journals
A. Petty Cash Payment, Paid Out Voucher
Account Dr Cr Note
Cash x Mapped to voucher issuer/category
Account Payable x Mapped to voucher consignee/category
Vat Receivable x Mapped to VAT
Withholding Payable x Mapped to Withholding

B. Bank payment, Bank Transfer Letter

Account Dr Cr Note
Cash x Mapped to bank branch
Account Payable x Mapped to voucher consignee/category
Vat Receivable x Mapped to VAT
Withholding Payable x Mapped to Withholding

C. Payroll Transfer
Account Dr Cr Note
Cash x Mapped to bank branch
Account Payable x Mapped to [NET PAYMENT]
Vat Receivable x Mapped to VAT
Withholding Payable x Mapped to Withholding
D. Petty Cash Establishment, Petty Cash Replenishment
Account Dr Cr Note
Cash x Mapped to voucher issuer/category
Account Payable x Mapped to voucher consignee/category
Vat Receivable x Mapped to VAT
Withholding Payable x Mapped to Withholding

4. Purchase Journal
A. Payment Order
Account Dr Cr Note
Account Payable x Mapped to voucher consignee/category
Voucher Accounts x Manual (Entered at voucher preparation)
Vat Receivable x Mapped to VAT
Withholding Payable x Mapped to Withholding
Income Tax acct. x Mapped to Income Tax

B. Goods Receiving, Cash Goods Receiving,Credit Goods Receiving

Internal Goods Receiving
Account Dr Cr Note
Account Payable x Mapped to voucher consignee/category
Inventory x Mapped to article category
Vat Receivable x Mapped to VAT
Withholding Receivable x Mapped to Withholding

C. Imported Goods Receiving

Account Dr Cr Note
GIT Account x Assigned At Server side
Inventory x Mapped to article category
Vat Receivable x Mapped to VAT
Withholding Receivable x Mapped to Withholding

D.Disposal Journal
Account Dr Cr Note
Inventory x Mapped to article category
Cost x ‘’

E.Fixed Asset Purchase Journal

Account Dr Cr Note
Account Payable x Mapped to voucher consignee/category
Fixed Asset x Mapped to article/fixed asset category

5. General Journal
A. IOU Voucher
Account Dr Cr Note
Cash x Mapped to Voucher Issuer/category
Cash x Mapped to Voucher Consignee/category

B. Sales Return
Account Dr Cr Note
Account Payable x Voucher Consignee/Category
Discount Account x Mapped to Discount
Additional Charge Acct. x Mapped to Additional Charge
Vat Receivable x Mapped to VAT
Withholding Receivable x Mapped to Withholding
Revenue x Mapped to article category
Inventory x ‘’
Cost x ‘’

C. Supplier Return
Account Dr Cr Note
Account Payable x Assigned At Server side
Inventory x Mapped to article category
Vat Receivable x Mapped to VAT
Withholding Receivable x Mapped to Withholding

D. Store Issue, Item Consumption, Production Request

Account Dr Cr Note
Inventory x Mapped to article category
Cost x ‘’

E. Store Issue Voucher [Enable Cost Center set to [True] ]

Account Dr Cr Note
Inventory x Mapped to article category
Cost of Sales x Mapped to destination store. There will only be one
cost of sales entry.
 F.Bank Deposit
Account Dr Cr Note
Cash x Mapped to Bank Branch
Cash x Mapped to Voucher Consignee /category

G.Internal Bank Transfer

Account Dr Cr Note
Cash x Mapped to Bank Branch [from]
Cash x Mapped to Bank Branch[to]
N.B. GSL Requirement need to be set as [From] and [To]

H.Cross Bank Transfer

Account Dr Cr Note
Default payable account x Assigned at server side [from]
Cash x Mapped to Bank [to]
N.B. G SL Requirement need to be set as [From] and [To]

I. Stock Adjustment [Destination]

Account Dr Cr Note
Inventory x Mapped to Article Category
Cost x ‘’

J. Stock Adjustment [Source]

Account Dr Cr Note
Inventory x Mapped to Article Category
Cost x ‘’

K. Store Transfer,Store Return

Account Dr Cr Note
Inventory x Mapped to Article Category for selected store branch
Cost x ‘’

L. Raw Material,Variation [Standard Production Flow]

Account Dr Cr Note
WIP x Mapped to Article Category [remark set as WIP]
Inventory x Mapped to Article Category with no remark

M. Raw Material,Variation [Standard Production Flow With

Services]
Account Dr Cr Note
WIP x Mapped to Article Category [remark set as WIP]
Cost Of Sales x Mapped to Article Category with no remark
 N. Raw Material,Variation [Actual Production Flow]
Account Dr Cr Note
WIP x Mapped to Article Category [remark set as WIP]
Contra Account x Assigned at Server Side

O. Packing List, Product Release

Account Dr Cr Note
WIP x Mapped to Article Category [remark set as WIP]
Inventory x Mapped to Article Category with no remark

P. Field Voucher
Account Dr Cr Note
Expense Accounts x Mapped to Payroll Article/ Article Category
Account Payable x Mapped to Voucher Consignee/Category

Q. Loan Voucher
Account Dr Cr Note
Account Payable x Mapped to Voucher Consignee/Category
Account Receivable x ??? Mapped to Voucher Consignee/Category ???

R. Leave Voucher
Account Dr Cr Note
Expense Accounts x Mapped to Payroll Article/ Article Category
Account Payable x Mapped to Voucher Consignee/Category
tax x Mapped to income tax

S. Depreciation Voucher
Account Dr Cr Note
Accumulated Dep. x Mapped to Voucher Organization
Expense x Mapped to Voucher Organization
Accumulated Dep. x Mapped to Fixed Asset Category
Expense x Mapped to Fixed Asset Category

6. Payroll Journals
A. Payroll Summary Voucher, Payroll Voucher [Payroll
Journal Posting Type = [Branch]]
Account Dr Cr Note
Net Pay x Mapped to [NET PAY] [branch/dept]
Additions x Mapped to Payroll Article [branch/dept]
Deductions x Mapped to Payroll Article [branch/dept]
Income Tax x Mapped to Income Tax [branch/dept]
Employee Pension x Mapped to Employee Pension Tax
[branch/dept]
Company Pension payable x Mapped to Comp. Pension Tax [branch/dept]
 Company Pension Expense x Mapped to Comp. Pension Tax [branch/dept]

N.B if Payroll Journal Posting Type is set to [Branch]: account mapping must be set for branch

N.B if Payroll Journal Posting Type is set to [Department]: account mapping must be set for department

Notes:

1. All Account Mappings must have an associated branch selected.