SEVERN SCHOOL REQUISITION PROCEDURES

Complete a Requisition Form to request to purchase:

1. an item to be purchased for you by the Business Office for use at or for the benefit of Severn School. Properly completing a
Requisition Form is an important step in efficiently securing your order. Missing information could delay the processing of your
requisition. Please consolidate your requests as much as possible by vendor.
In what circumstances should the Business Office place my order?
-When the vendor needs a purchase order number;
-When the vendor will not accept a check payment for the purchase AND you are unable to make an out-of- pocket
expenditure and submit an expense reimbursement;
-When Severn School has an existing account with the vendor that provides for discounts and/or sales tax exemption.
OR
2. an item requiring pre-approval authorizations. Severn School policy requires pre-approval before making expenditures in excess
of $250. As long as the final invoice for your purchase is equal to or less than the pre-approval authorized amount, the pre-
approval authorization will serve as the final approval for the purchase.

To assist you in completing the form, please review the following information:
DATE REQUESTED is, generally, today’s date.
DATE REQUIRED is the actual date you require the item(s) ordered.
REQUESTED BY: Please complete with your name, department, and the account code that should be charged for the purchase. If
you do not know the account code, please check with your Department Head or School Head.
RECOMMENDED VENDOR: Please complete with the vendor name of the firm where the item was last purchased or where the
item is currently available at the lowest cost. The address, telephone number, fax number, and website of the vendor are also
helpful.

QTY (Quantity) is the number required of the item ordered.

UNITS is the unit of measure to which the unit price applies (gross, box, dozen, bundle, case, etc.). Please complete only if
applicable to the purchase.

DESCRIPTION should include (if possible)

-brand name
-stock number, ISBN number, model, or type
-specifications (size, color etc.)
-attach brochures/price quotations, if available
UNIT PRICE is the cost per unit.
ESTIMATED SHIPPING AND HANDLING: Please include the cost of shipping and handling, if known.
OTHER COST: Include any additional costs related to the purchase, if any.

CHECK ONE BOX: Indicate whether you are requesting the Business Office to place your order OR if you or your department will be
placing the order (this could be the case, for example, if you are using the Requisition Form to get pre-approvals for a purchase).
NOTES/REMARKS: Include any special requirement or action needed.
ALL REQUISITION REQUESTS MUST BE APPROVED BY THE DEPARTMENT HEAD AND THE SCHOOL (US/MS/LS) OR DIVISION
HEAD.
Please submit your completed Requisition Form to Jami Medley in the Business Office in Teel.
 DATE REQUESTED 08/14/22 REQUESTED BY:
DATE REQUIRED 09/15/22 Name Lizzie Sullivan and Cameron Christie
Department Van Eney Fellows Program
Account #
REQUISITION FORM Deliver To Lizzie Sullivan

RECOMMENDED VENDOR:
SEVERN SCHOOL, INC. Name Amazon
201 Water Street Address
Severna Park, Maryland 21146 City
410-647-7700, Fax 410-647-0453 State Zip
Phone
Fax
Website https://www.amazon.com

QTY UNITS DESCRIPTION / STOCK # / ISBN # UNIT PRICE TOTAL

1 Logitech for Creators Blue Yeti USB Microphone-Blackout, 89.99 89.99

SUBTOTAL $89.99
ESTIMATED SHIPPING AND HANDLING 0.00
OTHER COST (if applicable) 5.40
OTHER COST (if applicable)
TOTAL $95.39
APPROVAL (SIGNATURES REQUIRED):
Check here if you or your department has
Department Head already placed this order.

Check here if you are requesting the Business

Office to place this order.
US/MS/LS School or
Division Head
NOTES/REMARKS:

SEVERN SCHOOL REQUISTION FORM