Republic of the Philippines

Department of Education
NARAN NG
EDUK Region X Northern Mindanaoo
DIVISION OF LANAO DEL NORTE
Gov. A. Quibranza Prov'1. Govt. Compound
Pigcarangan, Tubod Lanao del Norte DEPED-LAN
EN PRIP
(063)227-6633, (063)341-5109 RECORDS SECTIONEOPKOL NOE
lanao.norte@deped.gOV.ph RETASED
110 MAR 2027
TIME
DATE

Division MEMORANDUM
No. s.2022

TO: Assistant Schools Division Superintendent

Chief Education Supervisor, SGoD and CID
Education Program Supervisors
Public Schools District Supervisors
All Teaching and Non-Teaching Personnel
All Division Office Personnel
All Applicants
This Divi_ion

FROM: EDILBERTP L. OPLENARIA, CESO V

Schools Divikion Superintendent

DATE: March 9,20o22

SUBJECT: HIRING APPLICATION PRIVACY NOTICE

1. In compliance with the transparency and notice requirements under RA

10173 (Data Privacy Act of2012), this Division released "Hiring Application
Privacy Notice" for applicant's consent.
2. Copy of the said "Hiring Application Privacy Notice can be accessed and
downloaded at https://www.facebook.com/groups/618454684895168/ or
website: depedldn.com.
3. For compliance.

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 HIRING APPICATION PRIVACY NOTICE

of Lanao Del Norte ("Division")

We at the Department of Education, Region X Northern Mindanao, Division
understand that your privacy is important to you. The Division may process your
personal data in our
privacy and protecting
capacity as personal information controller. We are committed to respecting your sensitive
individual person and
data, which is any information that
your personal can identify you as an

data enumerated under RA 10173.

personal data
This Recruitment Privacy Notice ("Privacy Notice") describes how we handle and protect your
in connection with the Divisions' employment application processes and programs.
candidates tor
This Privacy Notice only applies to the personal data of job applicants, potential
employment, and our recruiting programs and events. It does not apply to our employees, contractors o

other personal data that the Division collects for other purposes.

information that identifies

As used in thisPrivacy Notice, "personal data" means any sensitive and personal
submitted as part of the online
job applicants and potential candidates for employment with us, either
DiviSIon.
application in the Division's website and paper submission at the Records Section of

contlicts
We will process your personal data in accordance with this Privacy Notice, unless such processing
with the requirements of applicable law, in which case, applicable law wil prevail.

By submitting your personal data to us, you acknowledge that:

You have read and understood this Privacy Notice and agree to the use of your personal data as

set out herein.

You are not forced to provide any requested information to us but failing to do so may result in not

being able to continue your candidacy for the job for which you have applied.

A l l your representations are true and correct to the best of your knowledge and belief, and you
have not knowingly omitted any related information of an adverse nature. Providing any
inaccurate information may make you ineligible for employment.
This Privacy Notice does not form part of any contract of employment offered to candidates hired

by the Division.

Personal Data We Collect

We usually collect personal data directly from you when you apply for a role with us, such as your name,
address, contact information, work and educational history, achievements, and test results. We also may
collect personal data about you from third parties, such as your references, prior employers, and third-
party employment background check providers and recruitment partners to the extent this is permitted by

applicable law.

Sensitive personal data is a subset of personal data and includes race, health, education, philosophical and
religious beliefs, sexual orientation, as well as other categories as enumerated under RA 10173. We do not
 n i l a a n d QTe

needs but always

required by recruitment processing and profiling
collect data about a candidate unless
subject to protection in compliance with RA 10173

Use of PersonalData
reasons
and business management
personal data for legitimate human
resources
We colect and use your

including
that may
employment, as well as for future roles
dentifyng and evaluating candidates for potential
become available;

recordkeeping in relation to recruiting and hiring

conducting criminal history checks as permitted by applicable law;

legal rights to the extent authorized or permitted by law;

or
protecting our

be endangered.
emergency situations where the health or safety of one or more individuals may

We may desire to retain your personal data to consider you for future employment opportunities.

Data Access
validate the
data to third party partners to
As part of employment due diligence, we will share your
authenticity of the documents you submitted to us as part your application.
of

Data Recipients
data by third party service
We maintain processes designed to ensure that any processing of personal
and integrity of
Notice and protects the confidentiality, availability,
providers is consistent with this Privacy to ensure
in place contractual provisions with our third-party providers
your personal data. We put
data.
adequate data protection of your personal

Data Retention
data collected during your pre-
If you accept anoffer of employment by us, any relevant personal
records and will be retained in accordance with
employment period will become part of your personnel
we may nevertheless continue to
retain and use
specific country requirements. If we do not employ you,
of one (1) year for system administration purposes,
to consider you for
your personal data for a period
research. It youelect to join our recruitment program, we may retain
potential future roles, and to perform
for future employment opportunities.
your personal data to consider you
Security
technical, physical and organizational security
We have implemented generally accepted standards of authorized personnel
alteration, or destruction. Only
measures to protect personal data from loss, misuse, these
are provided access
to personal data, and
of the Division and of our third party service providers
as confidential.
required to treat this information
employees and third party service providers are

Your Rights
and up-to-date
We take reasonable steps that are designed tokeep your personal data accurate, complete,
that are designed
for the purposes for which it is collected and used. We also have implemented measures
based
Notice and is protected
to ensure that our processing of your personal data complies with this Privacy
on RA 10173 standards.

collected about you for the

You may have the right to request access to the personal data that we have
You may have the right to request
a
purposes of reviewing, modifying, or requesting deletion of the data.
copy of the personal data we have collected about you.

lf you would like to make a request to access, review, or correct the personal data we have collected about
to know
you, or to discuss how we process your personal data, you may visit our website (depedldn.com)
more about our privacy policy or contact our Data Protection Officer (DPO) Maria Eva S. Edon with email

address dpo.ldn@deped.com.ph.

To help protect your privacy and security, we will take reasonable steps to verify your identity before
granting you access to your personal data. We will make reasonable attempts to promptly investigate,
comply with, or otherwise respond to your requests as may be required by applicable law. Depending upon
the circumstances and the request, we may not be permitted to provide access to personal data or
otherwise fully comply with your request; for example, where producing your information may reveal the
identity of someone else. We reserve the right to charge an appropriate fee for complying with your request
where allowed by applicable law, and/or to deny your requests where, in the Division's discretion, they may
be unfounded, excessive, or otherwise unacceptable under applicable law.

In addition, and where granted by applicable law, you may have the right to lodge a complaint with the
National Privacy Commission.

We do not make recruiting or hiring decisions based solely on automated decision-making.

Please check onthe boxes below if you
agree or disagree in giving your consent to the collection and
processing of your personal and sensitive information for recruitment and
hiring purposes as stated above.

AGREE DISAGREE