Professional Documents
Culture Documents
Audit 077
Audit 077
Keith Fry
Reviews can be done in the field, too. Depending on the As the scope expands, so must the auditor’s knowledge.
scope, this is often called witnessing or field auditing. Skills required may include auditing, engineering /
The practice involves confirming that the data from the technical, and business management consulting skills.
electronic gas measurement (EGM) device matches the For large, fully-scoped audits, a team of auditors may be
conditions, settings and sizes actually in use. This required with different members being well-versed in
expands the scope significantly to include observation, different aspects of the audit.
physical inspection, and validity tests of the operation of
the equipment. Reviewing only documentation in the The auditor should be aware of the prevailing regulations
office does not mean the equipment and quality tests were and tariffs which apply to each of the particular
performed properly or in the right sequence. For measurement(s) being audited. He or she should be very
example, some multi-variable instruments require the knowledgeable of the industry standards and common
differential pressure to be verified before the static industry practices. It helps if the auditor has an
pressure is calibrated. Is the sample pulled before or after understanding of the equipment manufacturers’ hardware,
the meter tube is isolated to check the orifice in a single software, and operational specifications as well. Auditors
chamber or flange union fitting? Are verification tests tend to lean upon their background as they diagnose
performed at each of the set points after a field problems. So, it is preferable if the background of the
auditor matches the scope. However, auditors with a
solid foundation of technical skills can quickly gain
proficiency in equipment knowledge. Most likely they As noted above, standards may be referenced in the
will have to gain an understanding of the meter owner’s contract. If not, their contents may still prevail. Industry
measurement policies and procedures. Experience with standards are generally accepted at the negotiating table
various companies’ policies and procedures can help in and in the courtroom. Different standards apply to
finding holes in other policies and procedures. In different areas of gas measurement and some standards
essence, it is good for the auditor to know the gas reference other standards. For example, API 21.1
measurement business forward and backwards. A references AGA Report No.’s 5, 7, and 8; API MPMS
thorough knowledge of how gas is measured Chapter 14.3, Parts 1 through 4; GPA 2261 and 2286; and
electronically provides a framework for the auditor to NFPA 70. When the next revision is released, it will
quickly recognize undesirable practices. likely reflect the growth of the use of ultrasonic and
coriolis meters in gas measurement by referencing AGA
Furthermore, the auditor should be able to act Report No.’s 9 and 11.
independently and be unbiased. He or she should not be
in, or reasonably seen to be in, a position to be influenced Of particular note in standards are the phrases “shall”,
by or in conflict with any commercial interest, duty or “should”, “shall not”, and “should not”. “Shall” and
obligation. The auditor should not be currently or “shall not” indicate items which are required by the
recently employed or contracted by either of the parties in standard. “Should” and “should not” reference preferred
a role which could be viewed as a conflict of interest. items which are not necessarily required. Recently,
sections of standards are being identified as “normative”
The auditor should also maintain an attitude of or “informative.” Normative sections are required.
professional skepticism. He should be very critical of Informative sections are informational only and are not
everything, but be willing to suggest a compromise if a required.
win-win solution is unavailable or an equitable solution
would severely affect the viability of one of the parties. When requesting data, the auditor should make the
Ideally, the relationship between the transacting parties request in writing and be as specific as possible. The
will remain beneficial and not adversarial. Usually errors amount of data requested depends on the scope of the
are the result of simple oversights or misunderstandings. audit. When scoping is performed correctly, the
Disagreements between transacting parties with important information to be requested becomes easier to define.
business relationships can be taken out of the auditor’s Information required for most audits include:
hands. The auditor can always be called back when
expertise is required to gain understanding. • Station Name
• Station Identification
Gathering Data • Station Location
• Meter Identification (if different from the
Once the auditor is chosen, one of his or her first steps station)
will be to gather information. The auditor will want to be • Production Dates (Beginning and Ending)
aware of any regulatory requirements, such as those from • Original (Raw) Data Files
FERC, BLM or BOERME. It is important to understand o Periodic Volume Data Logs
that regulatory requirements may supersede contractual o Meter Configuration Logs
requirements in custody transfer situations. o Event Logs
o Alarm Logs
Copies of contracts are to be acquired and scrutinized.
• Meter Inspection and Test Reports (including the
Contractual requirements can and should include very
report just prior and just subsequent to the audit
important agreements, such as pressure and temperature period)
base conditions, measurement units, contract hour, and
• Gas Analysis Reports (including the report just
the location of the transfer of the custody of the gas.
prior and just subsequent to the audit period)
Contracts should be reviewed for references to industry
• Final Volume and Energy Data
and internal standards and noted exceptions to those
standards. Sometimes references are made to the latest
API 21.1 sets the minimum retention period of the audit
edition of a standard, as standards are amended from time
trail at two years. If there is reason to believe an error has
to time. Other times, a specific dated standard is
existed longer than two years, more data should be
referenced. Gas quality thresholds may be spelled out, as
requested. But, it may not be available.
well as how and when gas quality updates are handled.
Instrument calibration methods and frequency may be
The auditor may also request the following supporting
defined. Any limitations on access to data for auditing
documentation:
purposes may also be stipulated. Data retention and prior
period adjustment thresholds for amount and time should
be mentioned and are of particular interest to the auditor. • Contracts
• Meter Installation and Facility Design Drawings comply with both. Standards and common industry
and Documentation practices play a role here, too. If the governing
• Flow Diagrams documents are silent regarding standards, the standards
• Standard Measurement Operating Policies and should be followed. If regulations and contracts are
Procedures silent, but procedures conflict with standards,
• Meter Change Reports documentation as to why standards are not followed
• Audit Trail Information should exist.
• Witness Reports
• Check Station Reports
Tests should be specifically requested as well. Schedules The auditor determines if the measurement system is
may need to be developed for interested parties’ capable of complying with the terms of the governing
representatives to all be present. Tests should be documents. If the measurement facility is not properly
performed on each part of the measurement system within designed, errors may result. If the instruments are not
scope to ensure repeatable and reproducible performance. capable of performing at the levels specified in the
Personnel are observed as they perform their normal contract, this is noted. Sometimes the instruments are
activities. Processes and sequences are documented. properly installed and maintained, but the process requires
When measurement information is transferred from one different or additional equipment to perform
location or machine to another, methods to insure data satisfactorily.
integrity and security are verified.
Common problems are associated with device sizing. For
Examining Information example, if a separator is too small, liquids may spill over
into the gas line causing measurement errors. If a
When all of the information required for the audit has pressure transducer is not sized properly, it can become
been acquired, the information is examined. Information saturated and unable to measure beyond its upper limit. If
comes from many different sources and merges together an orifice plate is too small, it may saturate the
in the form of the final quantity transaction record. differential transducer. If it is so small it is out of beta
Actually, the examination process is usually begun as ratio, it may add to uncertainty. If the upstream meter tube
each process or document is inspected. The auditor may is too short, elbows, pipe fittings, pinched valves,
note items which are suspect and validate these later. strainers, reducers, or expanders can affect the velocity
profile and proper measurement.
An auditor looks for conflicts in the terms of the
regulations, tariffs, contracts, standards, and procedures Other times, equipment is not properly installed.
(governing documents) against what is actually being Excessive pressure drops upstream of the meter can cause
done. If a procedure conflicts with a contract, the terms phase changes. Liquids can accumulate and flow into the
of the contract override the procedures. If a contract meter run. Hydrates can form. Reciprocating
conflicts with a regulation, the regulation will override the compressors can cause pulsating flow and if too close to
contract or the measurement system may be required to the meter, distort measurement.
This begins with the original quantity transaction records.
Equipment should operate within the specifications of the The flow computer manufacturer’s software may be
manufacturer and any applicable standards, such as API required to view the original quantity transaction records
21.1 and NEC. Tests can be made for most of the or generate an ASCII file to be imported into another
processes involved. Although some tests may be system for analysis. If ASCII files are supplied for the
possible, they may not always be feasible. An orifice audit, the auditor understands these may not be the
meter may not be flow tested, but if measurements can be original quantity transaction records. The same applies
made to show it complies with API 14.3, it can reasonably for daily records.
be assumed the calculated flow rate will be correct. Tests
can also be performed on the differential pressure, static All edits to the original data should be traceable from the
pressure and temperature transducers. Ideally, tests will original data to the final quantity transaction record(s).
be made to confirm all values from their source to the Contract information can be matched to the meter
final quantity transaction record. configuration log. Other components of the meter
configuration log should agree with the specifications of
Tests can also be made on gas quality. The equipment the meter, the gas quality, and the calculation methods.
and procedures are reviewed for compliance with Events should be reviewed for parameter changes,
regulations; contracts; and GPA-2166, 2145, 2261, and transducer verification, and calibration adjustments.
2172. Gas samples should be obtained, prepared, and Alarms can sometimes shed light on failure and override
analyzed according to these governing documents. conditions (including no flow conditions), frequent out-
Samples should be obtained during normal flowing of-range readings, power and communications problems.
conditions. Poorly cleaned sample cylinders, sampling Meter configuration logs are reconciled to the final
systems, and gas chromatograph inlet systems, as well as transaction records, adjusted by events, valid edits, and
improper purging, will cause analyses to be gas analyses.
misrepresented. Gravimetrically prepared gas standards
which are traceable to NIST standards can be analyzed as Gas analyses play a big role in volumes. Gas
an unknown gas, with the results compared to the chromatography has replaced almost all physical testing
certificate of analysis. This is one of the best ways to for density and heating value. For this reason,
insure a lab or online gas chromatograph is performing representative component percentages are very important.
properly. Not only must the analysis be representative, it must be
applied and applied correctly. Conversely,
The auditor is concerned not only with the results of the misrepresentative samples should be discarded.
test, but also how the tests are performed. Tests should be Statistical analysis of the component data can help to
done accurately, completely and, where applicable, in the determine which samples are not representative.
proper order. Because good technicians work quickly and
auditors are taking notes, an auditor may ask to see a test Statistical analysis can also be applied to other volume
performed a second or even a third time. data. As volume and analytical data resolution have
increased, statistical analysis of the data has become more
Many of the errors found during audits are the result of important. It can help the auditor focus on anomalies
inadequate maintenance. Accumulation of water, debris, instead of plowing through thousands to hundreds of
salt, scale, sand, paraffin, treating chemicals, or thousands of data records. It allows the auditor to analyze
compressor oil in the primary and secondary devices the individual data records without losing precision from
causes measurement errors. Under extreme conditions, summation and averaging. Statistical analysis can help
these can plug or even damage the primary device. This identify missing, corrupted, static, inconsistent, or
buildup of solids and liquids should be removed during incorrect data. Along with graphical representations of
routine maintenance and minimized where possible. the data, it can help to identify when a problem existed or
Leaks are also a problem and should be tested. Checks began.
are made for leaks in gauge lines and manifolds. Leaking
seal rings cause under-registered flow, while leaking Data can become lost. Sometimes production month
check valves can cause backflow which may not be closing constraints do not allow enough time for data to
registered because of the no-flow cut-off. get into the final volume records and they are closed with
the best available data. When the data later becomes
Rare is the circumstance where an orifice plate is not available, it does not get updated. Other times, records
checked during an audit. Besides confirming its bore can be lost during transmission or accidentally deleted.
diameter, the plate is checked for concentricity, Charging system, battery, device, and circuit board
orientation, thickness, and flatness. The bore should have failures can cause measurements to be lost. If a missing
no nicks or burrs and the bore edge should be sharp. record cannot be produced, check meters are the best
means of reconstructing missing transactions. If a check
All of the information from the various sources should meter is not available and the contract does not speak to
come together to produce the final transaction record.
the issue, an equitable method of estimation can be used unusual practices which could result in poor
to determine the adjustment. measurement. The auditor’s report expresses any
restrictions or constraints in gathering or examining data.
If adjustments to previously calculated volumes were Here, the auditor may note limitations placed on his
made for errors found prior to the audit, the period and opinion by the scope. The report should also identify
amount of the adjustment should be confirmed. areas for improvement and recommended corrective
Adjustment periods which extend beyond the scope of the action where necessary. If the auditor’s opinion is
audit should prompt an automatic extension of the audit adverse, he or she should provide remedies and the likely
through the adjustment period. results if problems are not addressed. The specific errors
found should be documented. If a payment adjustment is
If the auditor sees that all the data is present, the flow recommended, it will include specific volume, energy or
computer is properly configured, the events correspond monetary values. The reasoning behind the adjustment
with physical changes, and the gas analyses were properly should be sound and explained in detail, especially when
applied, there may still be differences to be resolved. subject to interpretation. Any data to support the
Errors can occur in the calculation of the final transaction adjustment should be included.
record if the proper volume calculation, equation of state,
or energy calculation is not used. While allowing for Alternatively, if the audit produced no substantial results,
calculation errors introduced by averaging non-linear there is still great value in knowing measurement
parameters, reconstructing the volume on a separate processes are producing good results. Either way, if the
system may help to flesh out these calculation problems. opinion is not honored, the audit was of little value.