COMPANY FORMS Document No :- ZAF/FOM//DD

Revesion No. :- 00

Issue Date :- 10-Jan-14

FORMS FORWARDING FREQUENCY
Page No :- 1 OF 3

Legend :- Daily Monthly Quarterly Bi Annual Annual

Form No. Description Frequency Original / Copy

ZAF/FO/02/01 Vessel Monthly Safety Meeting. At Least once a month Original : Vessel & Copy : Office

ZAF/FO/02/02 Vessel Monthly Inspection Report. Monthly Original : Vessel & Copy : Office

ZAF/FO/02/03 LSA Monthly Inspection Report. Monthly Original : Vessel & Copy : Office

ZAF/FO/02/04 Seafarers Working/ Resting Hours. Daily Vessel

ZAF/FO/04/01 Risk Assessment Work Sheet. Perior Risky Jobs Original : Vessel & Copy : Office

ZAF/FO/04/02 Job Safety Analysis. Perior Risky Jobs Original : Vessel & Copy : Office

ZAF/FO/04/03 Tool Box Check List. Daily Original : Vessel

ZAF/FO/06/01 Officers Familarization Report. Up on Officer's Joining Original : Office

ZAF/FO/06/02 Seafarers Familarization Report. Up on Rating's Joining Original : Vessel

ZAF/FO/06/03 Master's Hand Over. Each Hand Over Original : Office & Copy : Vessel

ZAF/FO/06/04 Chief Engineer Hand Over. Each Hand Over Original : Office & Copy : Vessel

ZAF/FO/06/05 Chief Mate Hand Over. Each Hand Over Original : Office & Copy : Vessel

ZAF/FO/06/06 Confidential Performance Report For Off Shore Stuff 6 Month Original : Office & Copy : Vessel

ZAF/FO/06/07 Shore Based Appraisal Report. 3 Years Original : Office

ZAF/FO/06/08 Master's Appraisal Annual Original : Office

ZAF/FO/06/09 Chief Engineer's Appraisal Annual Original : Office

ZAF/FO/06/10 Chief Officer's Appraisal Annual Original : Office

ZAF/FO/06/11 Second Engineer's Appraisal Annual Original : Office

ZAF/FO/06/12 Crew Performance Appraisal Annual Original : Office

ZAF/FO/07/01 Passage Planning Format. Perior Departure Original : Vessel

ZAF/FO/07/02 Entry To Enclosed Spaces Permit. Up on each Entry Original : Vessel

ZAF/FO/07/03 Working Aloft Permit. When Needed Original : Vessel

ZAF/FO/07/04 Hot Work Permit. When Needed Original : Vessel

ZAF/FO/07/05 Cold Work Permit. When Needed Original : Vessel

ZAF/FO/07/06 Electrical Circuit Work Permit. When Needed Original : Vessel

ZAF/FO/07/07 Dry Bulk / Liquid Cargo Pumping Record. Monthly Original : Office & Copy : Vessel

ZAF/FO/07/08 Monthly Activity Report. Monthly Original : Office & Copy : Vessel

ZAF/FO/07/09 On Hire / Off Hire Preparation Form. Up on On/Off Hire Original : Office & Copy : Vessel

ZAF/FO/07/10 Pilot Card Once Pilot Boarding Original : Vessel

ZAF/FO/08/01 Fire Drill Monthly Original : Vessel & Copy : Office

ZAF/FO/08/02 Abondan Ship Drill. Monthly Original : Vessel & Copy : Office

ZAF/FO/08/03 Grounding. Quarterly Original : Vessel & Copy : Office

ZAF/FO/08/04 Man Over Board. Monthly Original : Vessel & Copy : Office

ZAF/FO/08/05 Collision And Flooding Quarterly Original : Vessel & Copy : Office

ZAF/FO/08/06 Personnel Injury And Illness. Quarterly Original : Vessel & Copy : Office

ZAF/FO/08/07 Oil Pollution Drill. Quarterly Original : Vessel & Copy : Office
ZAF/FO/08/08 Critical Plant Failiure. Quarterly Original : Vessel & Copy : Office
 COMPANY FORMS Document No ZAF/FOM//DD

Revesion No. : 00

Issue Date :- 10-Jan-14

FORMS FORWARD FREQUENCY
Page No : 2 OF 3

SECTION .NO. SECTION NAME Frequency Copy

ZAF/FO/08/09 Hazardous Gad Release Drill. Quarterly Original : Vessel & Copy : Office
ZAF/FO/08/10 Steering Gear Failiure. Quarterly Original : Vessel & Copy : Office
ZAF/FO/08/11 Rescue From Enclosed Space Drill. Every two Month Original : Vessel & Copy : Office
ZAF/FO/08/12 Rescue Boat Drill Quarterly Original : Vessel & Copy : Office
ZAF/FO/08/13 Vessel Emergency Drill Program. N/A N/A
ZAF/FO/08/14 Emergency Details Format. Up On Emergency Original : Vessel & Copy : Office
ZAF/FO/09/01 Accident / Incident Report. After Accident Original : Office & Copy : Vessel

ZAF/FO/09/02 Accident / Incident Investegation Report. After Accident Original : Office & Copy : Vessel

ZAF/FO/09/03 Witness Statement Form. Along with Investigation Original : Office & Copy : Vessel
When a requirment
ZAF/FO/09/04 Non Conformity Report. not fullfilled Original : Office & Copy : Vessel

ZAF/FO/09/05 HSE Observation Report. When safety is violated Original : Office & Copy : Vessel

ZAF/FO/10/01 Safety/Navigation Equipments Monthly Repair Report. Monthly Original : Office & Copy : Vessel

ZAF/FO/10/02 Material Requisition Form. Monthly Green : Vessel & Others : Office

ZAF/FO/10/03 Outstanding Requisition. Monthly Original : Office & Copy : Vessel

ZAF/FO/10/04 Defect/ Damage Report. When Equip. Defected Original : Vessel & Copy : Office

Up on Sending Item
ZAF/FO/10/05 Shore Return Note. Ashore Original : Vessel & Copy : Office

ZAF/FO/10/06 Cargo Securing Gear Monthly Inspection Report. Monthly Original : Office & Copy : Vessel

ZAF/FO/10/07 Delivery Note. Up on Receiving Items Original : Office & Copy : Vessel
When Issuing new
ZAF/FO/11/01 Document Issue Form. Form Original : Office.

When Changing an
ZAF/FO/11/02 Document Change Request. existing Form Original : Office.

ZAF/FO/11/03 Proposal For Document Amendment Form. When change is needed Original : Office & Copy : Vessel

ZAF/FO/11/04 Shipboard Publications Inventory. Quarterly Original : Vessel & Copy : Office

ZAF/FO/11/05 Ship's Certificates. Quarterly Original : Vessel & Copy : Office

Up on Receiving
ZAF/FO/11/06 Acknowledge Of Document Receipt. Document Original : Office & Copy : Vessel

ZAF/FO/12/01 Vessel Internal Audit Form. Quarterly Original : Office & Copy : Vessel

ZAF/FO/12/02 Audit Planning Format. Annual Original : Office & Copy : Vessel

ZAF/FO/12/03 Audit Summary Report. Annual Original : Office & Copy : Vessel

ZAF/FO/12/04 Yearly Audit Schedule Annual Original : Office & Copy : Vessel

ZAF/FO/12/05 Office Internal Audit Form. Annual Original Office

ZAF/FO/13/01 Master's SMS periodically Review. 6 Month Original : Office & Copy : Vessel

ZAF/FO/T/01 Monthly Addendum Monthly Original : Office & Copy : Vessel

ZAF/FO/T/02 Monthly Consumption Figures Monthly Original : Office & Copy : Vessel

ZAF/FO/T/03 Emergency equipments Check List. Monthly Original : Office & Copy : Vessel

ZAF/FO/T/04 Monthly oil Consumption. Monthly Original : Office & Copy : Vessel
 COMPANY FORMS Document No ZAF/FO//DD

Revesion No. : 00

Issue Date :- 10-Jan-13

FORMS FORWARD FREQUENCY
Page No : 3 OF 3

SECTION .NO. SECTION NAME Frequency Copy

ZAF/FO/T/05 Gases Consumed Monthly Report. Monthly Original : Office & Copy : Vessel
ZAF/FO/T/06 Emergency Battery log Monthly Original : Office & Copy : Vessel
ZAF/FO/T/07 Monthly Tank Sounding Monthly Original : Vessel

ZAF/FO/T/08 Chief Enginer Monthly Inspection. Monthly Original : Office & Copy : Vessel

ZAF/FO/T/09 Inventory for Main & Aux. Engine Minimum spare parts. Monthly Original : Office & Copy : Vessel

ZAF/FO/T/10 Monthly Test For Machinery Safety Devices. Monthly Original : Office & Copy : Vessel

ZAF/FO/T/11 Chemicals Consumed Monthly Report. Monthly Original : Office & Copy : Vessel