(2017) Tkti - FP Material - Week10

TATA KELOLA TI | KS141317
FINAL PROJECT TASKS

WEEK-10: PROJECT INITIATION
Anisah Herdiyanti
A. Holil Noor Ali
Semester Genap 2016-2017
JURUSAN SISTEM INFORMASI

INSTITUT TEKNOLOGI SEPULUH NOPEMBER
SURABAYA
2017
FINAL PROJECT TASKS
Capaian Pembelajaran Mata :  [LO04] Mampu merancang Tata Kelola TI

Kuliah yang didukung berdasarkan best practice
Sub Capaian Pembelajaran  [SLO05] Menentukan langkah penyusunan dokumen
Mata Kuliah yang didukung Tata Kelola TI
 [SLO06] Menemukan template dokumen Tata Kelola
TI
 [SLO07] Menyusun dokumen Tata Kelola TI
 [SLO08] Membangun dokumen Tata Kelola TI
Perusahaan
Sumber Belajar :  References on Last Year Project : WBS & Job Desc,
uploaded via share.its.ac.id
 References on Last Year Project : ITG
Documentation, uploaded via share.its.ac.id
 COBIT 5 Enabling Process. ISACA
Project Descriptions
▪ Purposes: to implement the concept of IT Governance
▪ Goals: to ensure quality of IT Governance
▪ Deliverables: Final report (business report, A4 page format); contents including:
(i) executive summary; (ii) introduction; (iii) controls’ mapping; (iv) document map; (v) ITG
documentations (acuan/rumusan kebijakan, pedoman & panduan, prosedur, formulir)
Project Tasks
Your overall TASKS in the project include:
1) Understanding the scope of the project
In order to understand the scope of the project, you are obliged to:
• Open and read (carefully) COBIT 5 Enabling process, i.e. domain, IT process (process
descriptions, process goals and metrics), and key management practice – KMP and
the related activities) assigned to your group.
Links for group members:
o TKTI A: intip.in/KelompokTKTIA
o TKTI C: slepet.id/kelompoktkti
o TKTI D: https://intip.in/TKTIDGroup/
2 dari 9
• Review several references from last year projects, i.e. WBS, job description, ITG
Documentations – via share.its.ac.id
2) Determining steps to execute the project, i.e. task/activities, allocated time and human
resource; Developing a WBS plan thereon
✓ Submit your group’s WBS via OFFICE365 two days before next meeting!
✓ Submission format:
WBS_FINALPROJECT_ITPROCESS_CLASS_GROUPNO.JPG and
e.g. WBS_FINALPROJECT_APO01_C_01.JPG
WBS_FINALPROJECT_ITPROCESS_CLASS_GROUPNO.MPP
e.g. WBS_FINALPROJECT_APO01_C_01.MPP
3) Understanding the current condition of the case study

In order to get a clear picture of the current condition of the case study, you may:
• familiarize with the case study, e.g. read the description on the case study
• conduct a desk/field observation regarding the current condition of the case study, i.e.
organization vision and missions, organizational chart
4) Determining the needs of control based on scope

✓ Submit your group’s control mapping via OFFICE365 two days before next
meeting!
CONTROLMAPPING_FINALPROJECT_ITPROCESS_CLASS_GROUPNO.PDF
e.g. CONTROLMAPPING_FINALPROJECT_APO01_C_01.PDF
5) Determining acuan/rumusan kebijakan based on the needs of control

✓ Submit your group’s acuan/rumusan kebijakan via OFFICE365 two days before next
meeting!
ACUANKEBIJAKAN_FINALPROJECT_ITPROCESS_CLASS_GROUPNO.PDF
e.g. ACUANKEBIJAKAN_FINALPROJECT_APO01_C_01.PDF
6) Determining pedoman&panduan based on the needs of control

✓ Submit your group’s pedoman&panduan via OFFICE365 two days before next
meeting!
PEDOMAN&PANDUAN_FINALPROJECT_ITPROCESS_CLASS_GROUPNO.PDF
e.g. PEDOMAN&PANDUAN_FINALPROJECT_APO01_C_01.PDF
3 dari 9
7) Determining prosedur based on the needs of control

✓ Submit your group’s prosedur via OFFICE365 two days before next meeting!
PROSEDUR_FINALPROJECT_ITPROCESS_CLASS_GROUPNO.PDF
e.g. PROSEDUR_FINALPROJECT_APO01_C_01.PDF
8) Determining formulir based on the needs of control

✓ Submit your group’s formulir via OFFICE365 two days before next meeting!
FORMULIR_FINALPROJECT_ITPROCESS_CLASS_GROUPNO.PDF
e.g. FORMULIR_FINALPROJECT_APO01_C_01.PDF
9) Compiling all the documetation into a single file; Adding a section about job desc
describing what task has been done by each member.
✓ Submit your group’s final project document via OFFICE365 one day before UAS
day!
FINALDOCUMENT_FINALPROJECT_ITPROCESS_CLASS_GROUPNO.DOC and
e.g. FINALDOCUMENT_FINALPROJECT_APO01_C_01.DOC
FINALDOCUMENT_FINALPROJECT_ITPROCESS_CLASS_GROUPNO.PDF
e.g. FINALDOCUMENT_FINALPROJECT_APO01_C_01.DOC
Project Timeline
Class C, D, A
Week 10 Week 11 Week 12 Week 13 Week 14 Week 15 Week 16

Task 1-2 Task 3-4 Task 5 Task 6 Task 7 Task 8 Task 9
(Final
report)
The final report shall be update per week according to its corresponding tasks. The submission is
available via OFFICE365 before the weekly class begins.
4 dari 9
Information on the case study

Deskripsi Singkat (diadaptasi dari kasus nyata)
Jurusan Sistem Informasi ITS direncanakan untuk berpindah lokasi di sekitar Gedung LPPM ITS (belakang Gedung Perpus). Pemindahan
lokasi tersebut direncanakan mulai dilakukan secara bertahap selama 2 (dua) tahun, yaitu: 2018-2019. Jurusan telah membentuk tim
persiapan pemindahan lokasi yang terdiri dari 9 (sembilan) orang. Dalam tahap inisiasi, tim diminta untuk memapping ruangan eksisting
di Jurusan Sistem Informasi dengan ruangan di lokasi baru untuk mengetahui apakah alokasi ruangan telah mencukupi. Selanjutnya, tim
diminta untuk membuat rencana anggaran yang dibutuhkan untuk perpindahan lokasi.
Ka Studio (3)
Gambar 1. Struktur Organisasi Jurusan Sistem Informasi ITS
Tabel 1. Struktur Tim Rencana Perpindahan Gedung
No Peran Jumlah Personil Tanggung Jawab

1. Project Manager (1 orang) 1 orang Memastikan perpindahan tepat waktu
Memastikan operasional jurusan tidak terganggu karena proses pindahan
Memastikan konversi asset berjalan lancer
Memastikan biaya terkendali selama proses migrasi
Mengalokasikan sumber daya selama proses migrasi
Meminta sumber daya kepada pihak yang berwenang selama proses migrasi
Melakukan monitoring dan evaluasi terhadap setiap tahapan migrasi
2. Asisten Project Manager (1 1 orang Mengawasi operasional day-to-day
orang) Menyiapkan rapat
Menyiapkan dokumen selama proses migrasi
5 dari 9
No Peran Jumlah Personil Tanggung Jawab

3. Staf Jaringan (2 orang) 2 orang Mapping kebutuhan jaringan
Mapping kebutuhan studio/lab
Mengambil primer di SI atau LPPM
Membantu Project Manager / Ass. PM
4. Staf Kelistrikan 1 orang Mapping kebutuhan listrik
Mengambil primer di SI atau LPPM
5. Staf Inventaris Aset 4 orang Mapping asset di SI dan LPPM
Denah lokasi baru (diadaptasi dari kasus nyata)
Gedung LPPM Lantai 1
6 dari 9
7 dari 9
Gedung SIDI Lantai 1
Gedung SIDI Lantai 2
8 dari 9
Laboraturium Lingkungan Lantai 1
Laboraturium Lingkungan Lantai 2
9 dari 9

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TATA KELOLA TI | KS141317

FINAL PROJECT TASKS

Semester Genap 2016-2017

JURUSAN SISTEM INFORMASI

FINAL PROJECT TASKS

Capaian Pembelajaran Mata :  [LO04] Mampu merancang Tata Kelola TI

3) Understanding the current condition of the case study

4) Determining the needs of control based on scope

5) Determining acuan/rumusan kebijakan based on the needs of control

6) Determining pedoman&panduan based on the needs of control

7) Determining prosedur based on the needs of control

8) Determining formulir based on the needs of control

Week 10 Week 11 Week 12 Week 13 Week 14 Week 15 Week 16

Information on the case study

Gambar 1. Struktur Organisasi Jurusan Sistem Informasi ITS

Tabel 1. Struktur Tim Rencana Perpindahan Gedung

No Peran Jumlah Personil Tanggung Jawab

No Peran Jumlah Personil Tanggung Jawab

Denah lokasi baru (diadaptasi dari kasus nyata)

Gedung LPPM Lantai 1

Gedung LPPM Lantai 2

Gedung LPPM Lantai 3

Gedung SIDI Lantai 1

Gedung SIDI Lantai 2

Laboraturium Lingkungan Lantai 1

Laboraturium Lingkungan Lantai 2

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