COMPUTER APPLICATION IN

BUSINESS

Week 1
File Management Programs
Working in the Cloud

Camarines Sur Polytechnic Colleges - Nabua

Learning Outcomes
• Identify the different types of File
Management Programs
• Demonstrate proper file management
to manipulate electronic files and
folders in a local and cloud
environment.

Camarines Sur Polytechnic Colleges - Nabua

Topics
• Basic concepts used in File
Management
• File Management Programs
– Windows
– Other OS
– Cloud-Based
• File Management Tasks

Camarines Sur Polytechnic Colleges - Nabua

File Management
• File Management on a computer is
similar to filing documents in a filing
cabinet.
• According to Steven Melendez
"Keeping computerized data organized
is critical for any business”.

Camarines Sur Polytechnic Colleges - Nabua

File Management Programs
• Tools for organizing files into folders in
a computing including sorting,
opening, copying, deleting, restoring,
and moving files and folders.
• Built-in application that is used to
organize files and folders.

Camarines Sur Polytechnic Colleges - Nabua

(1) File Explorer
• A file utility program
included into recent
versions of
Microsoft Windows.
• Previous Windows
use Windows
Explorer.

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Windows

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THINKING TIME!

WHAT IS THE SCK TO OPEN

FILE EXPLORER?
Camarines Sur Polytechnic Colleges - Nabua
(2) Other Operating System
• Finder is the Mac’s • Nautilus is the
built-in document default file manager
management tool. is your OS is Ubuntu
Linux.

Camarines Sur Polytechnic Colleges - Nabua

Mac OS

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Ubuntu Linux

Camarines Sur Polytechnic Colleges - Nabua

THINKING TIME!

WHAT IS THE SCK TO OPEN

FINDER AND NAUTILUS?
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(3) Cloud-Based
• Online records keeping and managing
of documents anywhere using any
device with an Internet connection.
• Popular tools are Google Drive,
Microsoft OneDrive, Apple iCloud
Drive, and Dropbox

Camarines Sur Polytechnic Colleges - Nabua

THINKING TIME!

HOW WOULD YOU ENCOURAGE

YOUR COMPANY TO SWITCH TO
CLOUD-BASED FMT?
Camarines Sur Polytechnic Colleges - Nabua
(3.1) Google Drive
• A free file management
tool from Google.
• Provides access to the
productivity applications
of Google from creating
to sharing documents,
spreadsheets, and
presentations.
• Offers up to 15GB free
storage space.
• Maximum file size
upload up to 5TB.

Camarines Sur Polytechnic Colleges - Nabua

Google Drive Dashboard

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(3.2) Microsoft OneDrive
• A cloud service
operated by Microsoft
that allows users to
share and sync their
files.
• The storage backend
of the web version of
MS Office.
• Free storage space of
5GB.
• The limit upload per
file is 250GB.

Camarines Sur Polytechnic Colleges - Nabua

Microsoft OneDrive Dashboard

Camarines Sur Polytechnic Colleges - Nabua

(3.3) Apple iCloud Drive
• The built-in file storage
service from Apple Inc.
• Allows users to securely
manage and store files,
photos, and notes in
every Apple device.
• Get up to 5GB free
storage space after sign
up.
• Maximum file size
upload can be up to
50GB.

Camarines Sur Polytechnic Colleges - Nabua

iCloud Dashboard

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iCloud Drive Explorer

Camarines Sur Polytechnic Colleges - Nabua

(3.4) Dropbox
• A file hosting service
managed by the
Dropbox, Inc.
• Get 2GB free storage
space for the Basic plan.
• Maximum file size
upload can be up to
50GB.

Camarines Sur Polytechnic Colleges - Nabua

Dropbox Dashboard

Camarines Sur Polytechnic Colleges - Nabua

THINKING TIME!

WHAT IS THE MOST UNIQUE

FEATURE OF CLOUD-BASED FILE
MANAGEMENT PROGRAMS?
Camarines Sur Polytechnic Colleges - Nabua
Activity 1: Ice-breaker Activity
• Read references 1,3,
and 4
• Scan the QR Code. You
will be redirected to the
GDrive quiz link.
Answer the quiz.
• Make a selfie of your
score then name the
img as
YOURLASTNAME_YOU
RSCORE.png
• Upload the png file to
Activity1 in LeOnS.

Camarines Sur Polytechnic Colleges - Nabua

Activity 2: Highlight the
Difference
• Compare and contrast the discussed Cloud Based FMTs in a
table based on the following grounds:
– UI ease of use
– Individual and Business pricing
– Individual and Business storage capacity
– File Sharing
– Sync Feature
– Additional Third-party programs
• Place your output in a PPT presentation then upload the file to
your Google Drive.
• Convert/ Change the Share Link (Anyone with CSPC email
address) to QRCode.
• Upload the PNG file (filename: YOURLASTNAME.png) to
Activity2 in LeOnS.
• Present your output no more than 2 minutes to the class.

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Activity 3: Article Reading
• Read the article of Steven Melendez on File
Management (see reference #4).
• Search at least three (3) articles in
ScienceDirect related to the impact of file
management in business.
• Assess and interpret the evidences presented
by the authors, what it means, and how it
connects/ agrees with the statement of Mr.
Melendez.
• Limit your words to 350 only.
• Submit your simple review paper (filename:
YOURLASTNAME.pdf) to Activity3 in LeOnS.

Camarines Sur Polytechnic Colleges - Nabua

DIY1: TikTok Challenge
• Scan the QRCode and watch
the Tiktok video
• Create a TikTok video with
the theme “Awesome
features I Didn’t Know
Existed!”.
• Content must be related to
Week 1 Topics
• Video length: Minimum of
30s and a maximum of 60s.
• You may use any music,
language and images.
• Upload the link to DIY1 in
LeOnS

Camarines Sur Polytechnic Colleges - Nabua

References
1. Chapters 2 and 5, Understanding Computers: Today
and Tomorrow, Comprehensive, 16th Edition, Deborah
Morley and Charles S. Parker, Cengage Learning 2017
2. Microsoft Office 365, Katherine Murray, Microsoft Press
2011
3. GCF Learn.com Topics for Google Drive. Retrieved from
https://edu.gcfglobal.org/en/googledriveanddocs/all-
about-google-drive/1/
4. The Functions of a File Management, Retrieved from
https://smallbusiness.chron.com/functions-file-
management-program-41476.html- Additional Readings

Camarines Sur Polytechnic Colleges - Nabua