Arabian Gulf Oilfield Services-HSE Management System

Arabian Gulf Oilfield Services HSE Management System
Revision 1.1
July-2007
Arabian Gulf Oilfield Services
Health, Safety & Environment

Management System
Revision 1.1
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Revision 1.1
July-2007
Contents
Introduction to the management system 4
Section 1.0 Leadership and Commitment 5

1.0 General 5
Section 2.0 Policy and Objectives 7

2.1 HSE Policy Statement 7
2.2 Publication 8
2.3 Distributions and Availability 8
2.4 Training 8
2.5 Objectives 8
Section 3.0 Organization and responsibilities 9

3.1 Implementation 9
3.2 HSE Responsibilities 9
3.3 Management Representative 12
3.4 Sub-Contractors and Suppliers 13
3.5 HSE Communication 16
3.6 HSE Notice Boards 18
3.7 Hazard Identification 19
Section 4.0 Manpower, Resources & Competence Assurance 21

4.1 Resources 21
4.2 Competence 21
4.3 Training 22
Section 5.0 Risk Management 27

5.1 Introduction 27
5.2 Identification of Hazards and Effects 27
5.3 Evaluation 30
5.4 Recording of Hazards and Effects 30
5.5 Risk Reduction Measures 31
5.6 Risk assessment Matrix 32
5.7 Job safety analysis and Hazard identification 33
Section 6.0 Planning 35

6.1 General 35
6.2 Emergency Plans 36
6.3 Emergency exercises 37
Section 7.0 Standards, Procedures and Document Control 38

7.1 Asset Integrity 38
7.2 Procedures 38
7.3 Documentation and its Control 38
7.4 Communication of policies, standards and procedures 39
7.5 Bridging documents 39
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7.6 Management of Change 39

7.7 HSE MS documentation 40
Section 8.0 Implementation and Performance Monitoring 41

8.1 General 41
8.2 Activities and Tasks 41
8.3 Monitoring 41
Section 9.0 Crisis & Emergency Management 43

9.1 General 43
9.2 Fire Drills 43
9.3 First Aid 43
9.4 Man Lost 43
9.5 Storm & Fog 43
9.6 Medevac 44
9.7 Emergency Drills 44
9.8 HSE Key Performance Indicator 44
9.9 Accidents, Incidents, corrective and preventive actions 45
9.10 HSE System Audits 49
Section 10.0 Transport and Road Safety 50

10.1 Vehicle Safety 50
10. 2 Safety on Journey 50
10.3 ACCIDENT REPORTING 51
10.4 Journey Management 52
10.5 Driving Hours 52
10.6 Journey Planning 52
10.7 Desert Driving 53
Section 11.0 Fire Safety 56

11.1 What Is Fire? 56
11.2 Fire / Emergency Exit 57
11.3 Action on Discovering a Fire 57
11.4 Fire Extinguishers 57
11.5 The Fire Alarm System 57
11.6 Fire Prevention 57
11.7 Fire Protection 59
11.8 Fire Fighting Agents 59
11.9 Fire Extinguishers 60
Section 12.0 Audits & Management Review 61

12.1 General 61
12.2 Audits 61
12.3 HSE Review 64
Section 13.0 General Safety Rules 66

13.1 Office Safety 66
13.2 Security 69
13.3 Personnel Protective Equipments 70
13.4 Permit To Work (PTW) 72
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Introduction to the HSE Management System

This manual defines how Arabian Gulf Oilfield Services “AG” systematically manage
health, Safety and environment in daily operations activities.
The knowledge and information related to this manual shall be communicated to all
employee, customers, contractors/subcontractor and any third parties associated with
our business.
This document has been prepared to be in line with the most HSE policies of the
companies are working in the industry.
The management will take a prime responsibility in keeping this document alive and
reach all needed parties . It will be reviewed and updated periodically as the need for
that comes. Where you identify opportunities for improvement, please draw them to
our attention, so we can capture continuous improvement.
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Section 1.0
Leadership and Commitment
1.0 General
The foundation of AG HSE Management System (HSE-MS) is leadership and
commitment from the company Management. Senior Managers must ensure that this
commitment is translated into the necessary resources to develop, operate and
maintain the management system and to attain the company HSE Policy and Strategic
Objectives.
Management leadership is also necessary to promote a culture conducive to good

HSE performance. Management can measure active involvement of employees (and
contractors) in improving HSE performance by encouraging a culture of:
• Belief in the company desire to improve HSE performance.

• Motivation to improve personal HSE performance.
• Acceptance of individual responsibility and accountability for HSE performance.
• Participation and involvement at all levels in HSE-MS development.
• Commitment to an effective HSE-Management System.
Of particular importance is that Senior Management provides a visible expression of

commitment. Failure to do so will undermine the credibility of the HSE-MS, policies
and objectives.
Demonstration of commitment from management includes:

• Attendance at and chairing HSE meetings.
• Receiving and acting on HSE reports.
• Promoting HSE topics in company meetings and in any company publications.
• Not declaring a high-potential staff without visible HSE qualities.
• Conducting HSE audits, inspections and site visits personally.
• Emphasizing plans for achieving HSE objectives.
• Participating in the execution of HSE plans.
• Holding HSE review and analysis sessions with respective teams.
• Including HSE performance data, etc on agendas for board / high-level
meetings.
• Spending time in the field.
• Participating in incident investigations.
• Communicating with sub-contractors on HSE matters.
• Attending HSE meetings / conferences outside the company.
• Allocating experienced and competent personnel to develop and maintain the
HSE-MS system.
• Allocating the necessary resources, such as time and money for HSE matters.
• Leading by example in their every day actions both at work and out of work.
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• Putting HSE matters high on the agenda of meetings, from the Management
downwards.
• Being actively involved in HSE activities and reviews, at both local and remote
sites.
• Communicating the importance of HSE considerations in business decisions.
• Recognition of HSE performance when objectives are achieved.
• Encouragement of employees' suggestions to improve HSE performance.
• Participation in internal and external initiatives.
To sum up, to foster active involvement of all employees in improving HSE

performance, management has to encourage a culture of; belief, motivation, individual
responsibility, participation and commitment.
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Section 2.0
Policy and Objectives
2.1 HSE Policy Statement

The AG is committed conducting its business in a manner that protects the Health,
Safety, and Environment of employees, contractors, society, and the communities
where we operate.
It is Management’s goal that no employee suffers an injury or illness as a result of an
accident at work site. The company shall recognizes that the responsibility for the
employees safety and health requires the constant and continuing effort of a
partnership involving AG management, its employees, the client/Owner, and
company’s Sub-contractors.
AG will comply strictly with all legally mandatory accepted work practices and
procedures for the protection and promotion of the health, Safety, and environment for
all employees and others who may be affected by the company's activities.
We shall always empower all employees in AG “Not to start work unless they believe it
is safe to do so”, and “To stop any work if they believe it is unsafe”.
AG shall place the Health and Safety of all the employees and Environmental
Protection and pollution prevention above any other consideration of job operation or
administration.
All AG Employees shall work conscientiously and diligently to execute the company's
HSE Policy by maintaining the highest standards to prevent human suffering and
losses, which result from unsafe malpractice.
The AG shall therefore continue to apply the concepts of this HSE Policy through
strong visible management commitment, operational procedures, HSE Plans, and
periodic Policy reviews to ensure continued relevance and suitability to AG objectives
of Health, Safety, and Environmental.
________________________
Hamad Al-Busaidi
Partner & Managing Director
Remark: This Policy will be populated to all AG personnel and will be communicated within
organization.
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2.2 Publication
The HSE Policy shall form part of the following:
HSE Management System
Annual HSE Plan
2.3 Distributions and Availability

The HSE Policy shall be displayed at all AG Industrial, Administration and camp
facilities, and trucks, in Arabic as well as in English.
2.4 Training
The HSE Policy shall be introduced to new employees as an integral part of the AG
Induction Training Program. The organization Responsibilities and Accident
Prevention”, shall form part of the induction package received by all new employees.
AG personnel shall pursue this policy through company objectives, strategies and
action plans. Additionally, through Leadership and Commitment and through individual
contributions of all staff (including sub-contractors), supported by the appropriate
levels of education and training. In doing so, it will be guided by the HSE Policy
principles.
2.5 Objectives
The AG mission statement and HSE Policy provide the starting point for establishing
the HSE Objectives (Strategic Objectives).
The mission statement reads:

“Our HSE mission is to ensure that health, safety and environmental considerations
remain top priorities for management and for all employees. Prevention of accidental
risk and loss from process failure becomes a recognized, integral part of our
continuous improvement culture.”
2.5.1 Specific Objectives

AG Management establishes yearly HSE Plan, and where identified as necessary,
contract specific objectives and targets. The objectives and targets set the limits within
which the company must operate in over the year and or contract. Objectives should
be provided in risk tolerability terms wherever practicable.
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Section 3.0
Organization and Responsibilities
3.1 Implementation
The Health, Safety and Environment (HSE) Policy, Systems and Procedures are
implemented through the management structure of the Company. The HSE Advisor
will be always authorized to initiate and co-ordinate all necessary program and
systems which are required to support the implementation and maintenance of the
HSE Policy and Program.
3.2 HSE Responsibilities

Each member of the organization shall be made aware of their respective HSE role,
accountabilities and responsibilities via:
• Signed job description upon joining the company.
• Induction process.
• Regular HSE meetings.
3.2.1 The MD has a special responsibility for:

Keeping the HSE Policy under review and revising it as necessary.
Ensuring that resources are made available for maintaining the HSE Policy,
Management System and Program.
3.2.2 HSE Responsibilities - Management (Departments Managers &units

Managers):
• The inclusion of HSE considerations when planning work / work schedules.
• Promptly responding to all reports of unsafe conditions, unsafe activities,
Incidents and near misses received from subordinates and other persons.
• Taking prompt corrective action and advising senior management accordingly
with regard to unsafe / unhealthy procedures, methods, vehicles, trucks,
equipment and substances.
• Taking prompt corrective action and advising senior management accordingly
with regards to environmental hazards (or potential hazards).
• Encouraging personal HSE awareness among individual subordinates and the
managed workforce.
• Adequately investigating and reporting all incidents, near misses and identified
hazards as per the AG investigation and reporting guidelines as a minimum.
• Ensuring that all activities, for which he has a management responsibility,
whether executed by AG personnel or subcontractors, are carried out with full
regard to the applicable Operating and HSE Procedures.
• Confirming that all persons, whether AG or subcontractor, who are engaged in
activities / on vehicles, trucks, for which he has a management responsibility,
are competent to safely execute the required work, and that the applicable HSE
and Operating Procedures are communicated, understood and in place.
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• Assuring, through his supervisory line, that his workforce and other applicable
persons are advised of any HSE hazards arising from the work activities, which
fall within his management scope.
• Assuring, through his supervisory line, that his workforce, and if applicable,
subcontractors, make correct use of personal protective clothing / equipment
and that the items so used are suitably rated with consideration to the hazards
involved.
• Assuring, through his supervisory line, that safety and emergency equipment,
whether portable or installed, is maintained in a safe operational condition, and
that such equipment is correctly used.
• Assuring, through his supervisory line that all vehicles, trucks, tools, equipment,
plant and vehicles, in use within his area of management responsibility, are
maintained in safe operational condition and are used correctly.
• Assuring, through his supervisory line that any plant, equipment, tools or
vehicles, brought into his area of management responsibility by subcontractors
and intended for use on behalf of AG are in a safe operational condition and
are used correctly.
• Initiation of, and participation in, HSE meetings and Toolbox Talks with his
workforce and, where applicable, other persons, such as subcontractors,
secondary contractors, vendors representatives, etc., who are on the managed
facility coincidental with a scheduled HSE meeting or Toolbox Talk.
• Initiation of and participation in HSE Inspections and Audits on vehicles, trucks
and resources for which he has a management responsibility. At minimum, the
parameters for HSE Inspections and Audits shall be as shown in the Operating
Procedures Manual of the applicable contract.
• Participation in the follow-up and calling for closeouts of HSE Inspection / Audit
findings.
• Communicating with his colleagues, HSE advisor, and / or supervisor, any
condition or situation, which he feels, may be unsafe or via the AG Hazard
communication / notification form.
3.2.3 HSE Responsibilities – Supervisors

• The inclusion of HSE considerations when issuing day-to-day job instructions.
• Promptly responding to all reports of unsafe conditions, unsafe activities,
incidents and near misses, received from subordinates and other persons.
• Taking prompt corrective action, and advising management accordingly with
regard to unsafe or unhealthy procedures, methods, vehicles, trucks,
equipment and substances.
• Encouraging personal HSE awareness among individual subordinates, the
collective workforce and any subcontractors, secondary contractors and other
third parties who are on the supervised facility.
• Adequately and promptly investigating and reporting all incidents and near
misses as per the AG investigation and reporting guidelines as a minimum.
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• Ensuring that all work, for which he has a supervisory responsibility, whether
executed by AG or subcontractor personnel, is carried out with full regard to the
applicable HSE procedures and Operating procedures.
• Personally confirming that all persons, whether AG or subcontractor personnel,
who are engaged in activities for which he has a supervisory responsibility, are
competent to safely execute the required work, and that the applicable HSE
and Operating procedures are communicated, understood and in place.
• Advising his workforce, and any other persons at risk, of the potential HSE
hazards arising from the work activities, which fall within his supervisory scope.
• Ensuring that his subordinates and any AG subcontractors make correct use of personal
protective clothing and equipment (PPE) and the equipment so used, is suitably rated
with consideration to the hazards involved.
• Ensuring that safety and emergency equipment, whether portable or installed, is
maintained in a safe operable condition and that such equipment is correctly used.
• Ensuring that all vehicles, trucks, tools, equipment and vehicles brought into his area of
supervisory responsibility by AG, or subcontractor personnel, are in a safe operable
condition.
• Initiation of, and participation in, HSE meetings and Toolbox Talks, with his
workforce and where applicable, with other persons, such as subcontractors,
secondary contractors, vendors representatives etc., who are on the supervised
facility coincidental with a scheduled HSE meeting or Toolbox Talk.
• Initiation of and participation in, HSE Inspections and Audits on vehicles, trucks
and resources for which he has a supervisory responsibility.
• Participation in the follow-up and closeout of HSE Inspection and Audit
findings.
3.2.4 HSE Responsibilities – Employees

• Participation in Work-related and HSE Training for which he is nominated by his
supervisor.
• Participation in HSE meetings, which shall include general and specific HSE
matters.
• Participation in Toolbox Talks, which will generally deal with the HSE aspects of
current work activities but which, from time to time, shall deal with specific
alerts and HSE information.
• Becoming sufficiently familiar with the applicable HSE and Operating
Procedures, which are applicable to himself and his job.
• Following the instructions given by his supervisor.
• Using, correctly, the personal protective clothing and equipment as provided by
the Company for his protection.
• Compliance with the Company Health, Safety and Environmental Policy,
Procedures and Regulations.
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• Compliance with posted safety signs, inclusive of road traffic signs.

• Inspecting, and reporting any apparent defects, in any tools, equipment, vehicle
etc., which are used by him in the execution of his job.
• Reporting any accidents, identified hazards, or near misses, however small via
the AG Hazard communication / notification form, and / or to his supervisor.
3.2.5 HSE Responsibilities - HSE Advisor

HSE departments should act in an advisory capacity; they are neither responsible nor
accountable for HSE performance in the line but for providing impartial professional
HSE advice to enable management at all levels to fulfill their HSE responsibilities.
This advice includes provision of the following to company management:
• Custodian of the HSE MS.
• Custodian of HSE structured review techniques such as Quantitative Risk
Assessment (QRA), Environmental Assessment (EA), Health Risk Assessment
(HRA), etc.
• Guidance on incident reporting, investigation and follow-up.
• Communication on HSE developments generated by customer / clients, outside
the company, industry at large and within government departments.
• Co-ordination of the provision of services common to all functions in the
company such as induction training.
• Advice on HSE training, instruction and exercises.
• Guidance and support for HSE audits, reviews and inspections.
• Guidance on HSE performance reporting.
• Compilation and analysis of HSE performance reports and statistics.
• Co-ordination of preparation of annual HSE report.
• Co-ordination of preparation of annual HSE Plan.
3.3 Management Representative

The HSE Advisor is the management representative within the AG.
The Management Representative is assigned responsibility, authority and
accountability for coordinating implementation and maintenance of the HSE MS. The
HSE Advisor is accountable to the MD.
The HSE Advisor’s appointment as the Management Representative does not reduce
the responsibility of individual line managers for implementing the HSE MS in their
areas.
Whilst maintaining overall responsibility for coordinating HSE management activities
across all functions, the representative will act in conjunction with line management in
all functions, activities and processes. Line management remains fully accountable for
developing and implementing the HSE MS in its area of responsibility.
3.4 Sub-Contractors and Suppliers
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3.4.1 Introduction
The AG is responsible for the selection of its own subcontractors and, the Company
recognizes its responsibilities for the management of its subcontractors, their acts and
omissions.
Similarly, the AG selects its own suppliers and gives them instructions for the products
and equipment that we will use within client operations.
This being so, we must recognize a degree of responsibility for the suitability and
integrity of the products and equipment.
The type of responsibility, which is outlined above, is known as “Vicarious
Responsibility” and it is as direct as personal responsibility.
With regard to subcontractors and suppliers, vicarious responsibility means:
• The incident of an AG subcontractor is an AG incident.

• An operational failure of an AG subcontractor is an AG operational failure.
• The failure or inadequacies of vehicles or equipment, which the AG has
specified and procured, are AG failures or inadequacies.
• The consequences, which arise from 1, 2 and 3 above, will be, to some degree,
consequences, which must be borne by the AG.
To some personnel, the above may appear to be unfair, but they can be assured that
it is contractual, it is legal, and it is necessary. Without vicarious responsibility and the
associated liability, the world would be without guarantees, warranties, insurance,
reliable companies or reliable products. Considering the reputation and integrity of the
Company, it is vital that we have adequate procedures in place, which enable us to
manage our subcontractors efficiently and select products and equipment, which are
fit for purpose. The Company has put procedures in place, which enable us to manage
our subcontractors and select our suppliers in a responsible way.
3.4.2 C&S Evaluation, qualification and selection

Contractors/Subcontractors and Suppliers shall be evaluated, qualified and selected
based on their ability to deliver a quality product or service in ethical, professional,
safe, healthy and environmentally acceptable manner.
3.4.2.1 Contractors/Subcontractors
Monitored operational and HSE performance, through feedback from the line
management, supervision and safety personnel, who interface with the subcontractor.
Such feedback is formal, e.g. operational reports, HSE inspection reports, Meeting
reports etc., and informal, e.g. Feedback from management / supervisory site visits.
3.4.2.2 Suppliers
• Materials shall be inspected to ensure that materials / equipment delivered is
received as specified.
• Inspection at point of receipt - shall be executed by authorized AG Personnel
as required by the AG Purchasing procedures.
• Inspection at point of consumption / use - by originator of materials requisition.
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3.4.3 Contractor/Subcontractor’s Resources
3.4.3.1 Contractor/Subcontractors Personnel

Subcontractors Personnel: Prior to introducing employees to AG operations, the
subcontractor shall be required to submit the following to the AG:
• CV`s of key personnel.
• Job Descriptions of key personnel - If not available, the subcontractor shall be
encouraged to prepare them and have them signed by, and issued to, the
applicable employees. It is permissible for the applicable AG Line Manager to
provide the subcontractor with a typical AG Job Description as an example.
• Driving Licenses - Applicable to both professional and occasional drivers. It
shall be confirmed by the applicable AG Line Manager that such licenses are in
compliance with AG Driving and Vehicle Safety Procedures.
• Training Passport - Where the individual is required to carry out work on behalf
of the AG of a type / on a location where mandatory training is required., e.g.
o H2S Entry Permit
o Desert Driving
o STOP work program
o First Aid
3.4.3.2 Subcontractors Vehicles, Plant and Equipment

The subcontractor shall be required to submit a full list of all items, which are intended
for use on behalf of the AG. Where such items are intended for use on AG Client
vehicles, trucks, and where such items require third party inspection / certification, the
subcontractor shall provide copies of current certification prior to the equipment being
mobilized on behalf of the AG.
Where such items are intended for use in the interior, the applicable AG interior based
line manager shall receive a copy of the above list. The list shall cover all applicable
items, which may include, but may not be limited to, the following:
• Vehicles;
• Trailers;
• Instrumentation - including gas testing and electrical testing equipment;
• Support Equipment - inclusive of jacks and Acros;
• Lifting Machinery and Lifting Tackle;
• Pressure testing equipment;
• Power Tools - electrical, air, hydraulic;
• Hand Tools;
• Personal Protective Equipment;
• Fire fighting Equipment;
• First Aid Kits.
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Prior to introducing the listed items into AG operations the subcontractor shall be
obliged to present all such items for AG Inspection. Where such items are designated
for interior activities, an initial inspection may be carried out on the coast.
Where the listed items are designated for use on client vehicles, trucks, and where
client specifications exist for such equipment, the AG line manager / responsible
department (with the assistance of HSE Department where required) shall confirm that
such equipment meets client specifications unless the AG specifications are higher.
3.4.3.3 Subcontractors Activities

Subcontractors are required to prepare a Job Plan, which shall be inclusive of the
subcontractors proposed HSE arrangements and Journey Managements. The Job
Plan shall be submitted for the approval of the applicable AG line management and
HSE department.
The subcontractor’s activities, equipment, methods and procedures shall be monitored

by the applicable AG line management, supervision and HSE department. Such
monitoring shall be inclusive of random site visits, scheduled inspections and
scheduled audits.
Subcontractor’s personnel shall attend AG site HSE meetings and Toolbox Talks.
Such attendance shall be shown in AG meeting records.
Subcontractors shall be obliged to maintain a Site Logbook, the content of which shall
be specified by the AG. The list below shall be included for all works, with specific
additions for particular works:
• Signing in / out facility for visitors to site.

• Record of subcontractors’ general vehicles inspections.
• Record of subcontractors’ specific inspections, e.g. daily excavation / scaffold
inspections.
• Record of AG inspections / audits.
• Record of HSE Meetings and Toolbox Talks.
• Subcontractors’ daily vehicle deployment.
• Record of Accidents and Near Misses.
• Record of First Aid Treatments.
Activities, carried out by the AG subcontractors on certain vehicles, trucks, shall be

covered by the AG Permit-to-Work System. Refer to The AG HSE Procedures.
In order to apply an acceptable standard to subcontractor road journeys, and to

provide the AG with journey-by-journey awareness of subcontractor traffic
movements, the subcontractor shall follow AG Journey Management Procedure. For
journeys between units in the interior, journey management shall be between the
applicable AG units. For journeys between the base office and interior and vice versa,
the subcontractors’ journey management shall be between AG base office and the
applicable interior units.
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3.5 HSE Communication

AG recognizes the importance of maintaining procedures to ensure that its
employees, and those of its contractors/subcontractor and partners, at all levels, are
aware of the:
• Importance of compliance with the HSE policy and objectives, and their
individual roles and responsibilities in achieving it.
• HSE risks and hazards of their work activities and the preventive and mitigation
measures.
• Potential consequences of departure from agreed operating procedures.
• Mechanisms for suggesting, to management, improvements in the procedures
that they and others operate.
3.5.1 HSE Meetings

Unless otherwise specified by the client, HSE Meetings within the AG Shall be
conducted as specified below.
• On hydrocarbon vehicles, trucks, e.g. Drilling Rigs, Well pulling hoist Units, etc.
the supervisor of the facility shall arrange HSE meetings on a weekly basis.
• Within the maintenance workshop, the supervisor shall arrange HSE meetings
on a fortnightly basis.
• Within transport operation, the supervisor shall arrange HSE meetings on a
fortnightly basis.
• On AG camps, HSE meetings shall take place on a monthly basis. The
meetings shall be arranged by liaison between AG field HSE Advisor and the
Camp Boss employed by the catering contractor.
• Management HSE meetings shall take place on a monthly basis and shall be
arranged by the HSE Advisor.
• A special HSE Meeting shall be arranged on all AG facilities subsequent to:
• The receipt of an accident / incident Alert via HSE team, Operational
• Management or Client.
• The receipt of a Hazard Alert covering any of the above.
• The receipt of a Product Alert covering any product / equipment used by
the AG.
• Where the facilitator in the HSE meetings does not speak the National
language (e.g. Arabic), and some of the team are not fluent in English,
respective translation assistance shall be arranged prior to the meeting.
• All HSE meetings shall be recorded and a copy of the meeting report shall be
forwarded to the applicable Operations Manager and the HSE Advisor.
• All HSE meetings shall have a core agenda, which shall be prepared by the
person who is to chair the meeting. All work-crews shall be encouraged to
contribute to this agenda.
• Where action items arise, each item shall be allocated to an action party and a
practical completion date shall be established. In the first instance, the action
party for any item raised on a particular facility shall be a management or
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supervisory jobholder of that facility. The action party may seek reference to a higher
authority.
• Each HSE meeting shall review the report of the previous meeting and shall
report on the status of any actions.
3.5.2 Toolbox Talks

• On all AG industrial vehicles, trucks, the first line supervisor shall arrange a
Toolbox Talk at the start of every shift, non-routine task or when the
implementation plan is changed.
• Any AG subcontractor, who is on site coincidental with a Toolbox
Talk, shall attend. Secondary Contractors, Vendors Representative, etc., who
are on site coincidental with a Toolbox Talk, shall be invited to attend by the AG
facility supervisor. All such attendances and invitations shall be recorded.
• Subject matter for toolbox talks shall include, but need not be limited to:
• The planned job activities of the shift, and the integral HSE implications.
• Hazard Register (Job Safety Sheets or equivalent).
• Any Hazard Alerts which have been received.
• Non-Conformances issued.
• Hazard I.D. Books.
• Toolbox Talks, by date, time and content, shall be recorded in the facility
logbook by the facility supervisor. Any action items, which arise, shall be
handled as above.
• Where the facilitator in the Toolbox Talk does not speak the National language
(e.g. Arabic), and some of the team are not fluent in English, respective
translation assistance shall be arranged prior to the meeting.
3.5.3 Hazard (Safety) Alerts

Hazard Alerts are incident prevention tools, and their purpose is to communicate
hazard information efficiently and quickly. The information that they contain is usually
incident information, learning points, and recommendations, or instructions for
corrective actions from incidents or high potential near misses, and, to a considerably
lesser degree, product and equipment safety information, such as product recall,
design, operability or metallurgical faults.
Hazard Alerts are enabling tools, in that their distribution enables recipients to check
within their own units to see if the causal circumstances of the hazard alert exist and, if
so, to eliminate the hazard or put preventative / control arrangements in place. Hazard
elimination or preventative arrangements are, of course, variable, and may involve, for
example: hardware solutions, procedural change, training needs, etc.
Normally, hazard alerts that are communicated through the AG operation originate
from these sources:
• AG Hazard (Safety) Alerts.

• Client Corporate Hazard (Safety) Alerts.
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• Road Transport International HSE specs.

• Client Operations Department Information Notes.
• The majority of clients Hazard Alerts are received by an individual AG
• Operations Manager, usually via his client Contract Representative.
• The AG Operations Manager who receives a Hazard Alert shall:
o Distribute the Hazard Alert through his own operation, together with any
applicable instructions, e.g. Check, Implement, Communicate, etc.
o Pass a copy of the Hazard Alert to other AG Operations Managers, and
to the HSE Advisor.
Operations Managers shall ensure that they receive feedback from their management
/ supervision regarding the handling of hazard alerts in the field, inclusive of corrective
action closeout details, where applicable.
Corrective actions, consequential to the receipt of a hazard alert are required to be

auditable. To facilitate audit-ability, Operations Managers shall ensure that corrective
action details are recorded.
Where an AG Hazard Alert is required, subsequent to an accident or high potential

near miss, it shall be produced and distributed by the applicable line manager - where
required, assistance in the production of the Hazard Alert can be sought from the HSE
Team.
All AG Hazard Alerts shall clearly state any actions required by the addressed recipients.
3.6 HSE Notice Boards

All AG static vehicles, trucks (Units) shall be provided with a dedicated HSE Notice
Board. The facility in-charge shall designate a responsible person by the facility
manager / supervisor to update the information on the board at the beginning of every
work shift.
All AG mobile vehicles, trucks shall be provided with a means of displaying HSE
information. The site supervisor in-charge is responsible for updating the information
on the board at the beginning of every work shift.
The notice boards shall have the following information displayed in the National
language and the working language:
• The number of days worked.
• The number of days without LTI.
3.7 Hazard Identification / Communication / Notification Form (Stop Card)
3.7.1
Upon witnessing a potential risk, near miss, incident or just wishing to communicate
an issue related to or affecting HSE within the company, all AG employees are
encouraged to use the Hazard Identification / notification form.
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3.7.2 A Forum of Confidentiality in Reporting

Ideally all reports should be given to site supervisors immediately to encourage team
spirit and immediate rectification. However, we do acknowledge that there are some
shy staff who will take time to trust the system; and to encourage the reporting of
identified hazards and near misses so as to prevent incidents and injuries, forum of
confidentiality is provided to all employees where by they can hand over their
notifications directly to HSE Advisors.
3.7.2.1
All reports shall be communicated (emailed / faxed) immediately after the immediate
action is carried out by the site supervisor to the HSE Department as well as the
respective operation owner or designated focal point for the unit.
3.7.2.2
The notifications shall then be forwarded to the respective AG data entry focal points
(by the operation superintendents) who shall enter the data into the AG Database.
3.7.2.3
The final authority on the data integrity of the AG database shall remain in the HSE
Department.
3.7.2.4
The HSE Department shall tabulate them in a report and share a summary with all
managers in the monthly HSE management meeting with the MD.
3.7.2.5
A Status report of all notifications shall be circulated by the HSE Department to all
operating units to reflect on learning points as well as to ensure closure of action
items.
3.7.3 Responsibilities
3.7.3.1 All Employees shall be responsible for:

• Reporting identified hazards and near missies they witness.
• Taking part in action identified by site supervisors to eliminate hazards.
3.7.3.2 Operation Manager shall be responsible of:

• Initiating appropriate action request.
• Closing out the near miss / hazard etc. reports (When satisfied with the
corrective actions).
3.7.3.3 HSE Advisor shall be responsible of:

• Assisting in identifying hazards in the workplaces and in missed procedures.
• Advising the operational teams in identifying immediate and, where necessary,
long term corrective action on reported (identified) hazards and near misses
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when requested by the site supervisor. Receiving and communicating identified

hazards and near miss forms from employees wishing to remain un-identified.
• A progress report will be maintained to ensure maximum benefit is achieved
from each notification report.
• Tabulating notifications in a progress report and communicating the same to
Management and all operational employees.
• Studying and analyzing trends from notifications and planning and advising
accordingly.
• It is important to note that the Hazard identification and reporting system is not
a punishable system. It is a self-monitoring system that is designed to work like
milestones in a long journey. The more the identified hazards identified, the
more proactive the site manager and his team are perceived. The quicker the
corrective actions taken, the more efficient the Site Manager is perceived.
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Section 4.0
Manpower Resources & Competence Assurance
4.1 Resources
The AG management will allocate sufficient resources to ensure the effective
operation of the HSE MS. Resource allocation will be reviewed regularly as parts of
the review of the HSE MS. Resource allocation should be considered as it applies to
all parts of the HSE MS; issues to consider include, among others:
• Vehicles, trucks, plant and equipment to meet business requirements.

• Personnel and equipment to respond to emergency situations.
• Availability of management for HSE audits and reviews.
Depending on the particular circumstances of the company, the management

representative and other managers may need support from specialist advisors to
accomplish their tasks effectively. The allocation of resources for HSE matters is
widely regarded by staff and other interested parties as indicative of management
commitment to HSE policy and objectives.
Allocation of resources should include for:
• Prompt rectification of HSE-related deficiencies identified by the customer /
clients, company or authorities.
• Ongoing verification that the HSE-critical systems function in accordance with
the design intent and objectives.
• Ongoing training requirements to maintain and enhance competencies.
• High-caliber line staff for HSE functions.
4.2 Competence
The basic procedures for competence assurance are:
• Identify what tasks are going to be performed.
• Identify how they are going to be performed.
• Identify competencies (abilities, skills, knowledge) required.
• Select appropriate staff Provide training if necessary.
• Review performance.
• The company will maintain procedures for ensuring that personnel performing
specific assigned HSE-critical activities and tasks are competent on the basis of
appropriate:
• Personal abilities.
• Skills developed through experience.
• Acquired knowledge.
• Competence assurance should apply at recruitment and if the company enters
into new activities / type of work.
• The continuing competence of individuals to perform their duties should be
regularly reviewed and assessed as below:
• Systematic analysis of requirements for tasks.
• Assessment of individuals’ performance against defined criteria.
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• Documented evidence of individual competence.

• Program for periodic re-assessment.
• Structured and documented competence assurance systems and procedures
help to facilitate the processes of:
• Determining the competence requirements of particular activities.
• Defining and recording criteria for competence.
• Assessing individuals against the defined criteria.
• Documenting and certifying competence when necessary.
• Identifying aspects where personnel are not yet judged competent.
• Training individuals to increase competence in those areas.
• Periodic re-assessing of competent personnel.
• Assessing competence for job transfers and new activities and technologies.
4.3 Training
4.3.1 Training, awareness & competencies;

As stated in AG policy, we are committed to maintain and improve the highest Health,
Safety, and Environment standards throughout our organization, and to support the
HSE objectives of our clients.
Accordingly, it is AG policy to ensure that all personnel are appropriable trained and
qualified to carry out their duties safely and they understanding the requirements of
the company HSE Management system so that they are familiar with its contents and
their responsibilities.
AG training efforts are aimed at:
- Support our business HSE strategy and objectives.

- Helping managers satisfies HSE goals through developing of individuals and
teams to meet the HSE needs of our organization.
- Continuously develop skills and competencies of our staff.
- Enable our staff to align themselves with the HSE process and culture.
All employee, subcontractors and other to take action on any job sites shall have
competency with skills and knowledge to work safely, effectively, in an environmental
responsible fashion, according to laws, regulations and the company policy and
priorities.
HSE training needs for all positions in AG shall be identified prepared and
documented. Training needs shall include a through understanding of legal
responsibilities, company policies procedures, systems and the HSE program
appropriate to the position level.
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In order to assist AG personnel in their ability to work in a safe, healthy and

environmentally responsible manner, AG shall establish and maintain an HSE
awareness and training program addressing the following areas:
- An understanding of AG HSE arrangements and individuals' specific roles and

responsibilities for them in achieving conformance to HSE policy and
procedures.
- A systematic program of induction and ongoing training for employees and
those who transfer between divisions, sites, departments, areas, jobs or tasks
within the organization. (Training Matrix)
- Training in local HSE arrangements and hazards, risks, precautions to be taken
and procedures to be followed, this training being provided before work
commences
- Training for performing hazard identification, risk assessment, Environmental
aspects identification and risk control for fire protection, emergency response
requirements.
- Specific in-house or external training which can be required for employees with
specific roles in the HSE system, including employee HSE representatives
- Training for all individuals who manage employees, contractors and others (e.g.
temporary workers), in their HSE responsibilities. This is to ensure that both
they and those under their control understand the hazards and risks of the
operations for which they are responsible, wherever they take place.
Additionally, this is to ensure that personnel have the competencies necessary
to carry out the activities safely, by following HSE procedures
- The roles and responsibilities (including corporate and individual legal
responsibilities) of top management for ensuring that the HSE management
system functions to control risks and minimize illness, injury and other losses to
the organization
- Training and awareness programs for contractors, temporary workers and
visitors, according to the level of risks to which they are exposed.
The training programs shall be reviewed periodically that will be identified specific to
the project and/or when necessary depending on job site conditions.
The training programs planned for the projects shall include general and task specific
training packages and additional HSE programs. In scope of this training planning, the
whole AG representatives to be taking action in the project at any site, all sub-
contractors and suppliers shall attend and successfully complete these courses.
The Training Plan shall include an overview of the organizing, planning, implementing,
measuring, reviewing and auditing system within AG HSE Management System
together with the safe working practices that personnel will follow in performing the
work and the responsibilities of personnel under AG HSE Management System. In
details:
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- Specifications of qualifications, competency and other requirements to be

competent to take action on any site within any responsibility,
- Personnel job descriptions, roles and responsibilities,
- AG HSE awareness program,
- Company HSE awareness program (if exist) and/or any additional information
related to the project,
- Full induction program,
- And additional specific training programs to be mentioned or needed in the
foreseen activities of the project and/or the detailed competencies mentioned in
the contract,
AG HSE Manager in coordination with the respective divisional head shall prescribe
particular requirements for HSE training of certain categories of employees and
recommendations for operations on inspected process or equipment.
Training programs shall make an important contribution to the achievement of

competence and safe working practices. Experience of applying skills and knowledge
is however an equally important aspect and needs to be gained under adequate
supervision at all levels.
As a minimum, all staff shall be aware of:
HSE Management System contents and their responsibilities.

National relevant legislation and how they should meet them.
HSE policy and objectives being known and understood.
Relevant significant HSE hazards and individuals actions affect AG performance.
In addition, personnel whose works are associated with high risk in the client premises
must be aware of:
• Their individual role and responsibilities in relation to the policy and objectives
within the client premises.
• The client HSE procedures and work instructions.
• The potential consequences of departure from specified operating procedures.
4.3.2 Induction Training

All new and transferred employees should receive HSE induction before assuming
their job or new responsibilities. The training should include a briefing on the purpose
and practices of the HSE program as well as an induction to his or her specific
accountabilities and responsibility.
Induction training needs should be completed within one year of employment, change
of job function or the addition of new requirements. Training in critical areas of
Emergency Preparedness and Organizational Rules should be done before an
employee begins working on any job site.
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The subjects included in the basic induction training given to all new staff shall include:
- HSE induction,
- Explanation of health and safety policy and the responsibilities of both the
employer and employee.
- Risk assessment and management of HSE hazards,
- Activity related procedures and work methods,
- Incident management and investigation program,
- Safety on job sites,
- HSE contractual requirements,
- Safety plans,
- Fire alarm and evacuation procedures, fire alarm points and use of fire
extinguishers.
- Explanation of the offices policies on smoking.
- Explanation of AG policies on alcohol and drugs.
- First aid procedures, identity of First-Aide, and location of first-aid boxes.
- In addition to the above any other subjects appropriate to the duties to be
undertaken, for example, personal protective equipment use on-site.
Internal notices issued both to individuals and/or clearly displayed on office notice
board cover awareness.
By the induction program given:
- All AG personnel must be fully aware and conversant with AG HSE

Management system Manual, and Health, Safety and Environment Annual Plan
and AG HSE Policy Statement.
- Be fully aware and conversant with Company health safety and environment
requirements and procedures.
- Observe and act accordingly regarding guidelines and written instructions
relating to health, safety and environment, which will be revised from time to
time.
- Be fully involved and committed to good health, safety and environment
practice and actively participate at all meetings and to acknowledge complete
understanding by signature.
- All AG Technical Staff must attend Company. HSE Mandatory courses and to
submit their certificate / pass for documentation.
4.3.3 Specific Training Programs

Site working, in general, may require the completion of specific client organized safety.
Refresher courses shall also be undertaken and office administration staff maintains a
schedule of requirements.
Medical examinations are also required for all individuals working in AG
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A systematic methodology shall be maintained to keep records of people trained, the

type of training received, the date of the training, etc. within a methodological system
to follow up on cases where an employee misses a training session.
Basic Training :
No. Frequency Designation
01 Basic Safety and HSE induction Initially All Personnel
02 H2S awareness and self contained Every 3 years All Personnel
breathing apparatus
03 Basic First Aid + CPR Every 3 years All Personnel
04 Desert Driving + Journey Every 3 years All Driving
Management Personnel
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Section 5.0
Risk Management
5.1 Introduction
The AG shall conduct assessments of all work and services within its area of
responsibility to identify HSE hazards and effects, evaluate the significance of these
HSE effects, assess the adequacy of existing controls, and develop / implement
management plans to minimize these effects to the extent practicable. It shall clearly
document the hazards and effects as well as the controls, and whenever possible, this
documentation shall be incorporated within the operational procedures themselves.
5.2 Identification of Hazards and Effects

Through the identification of hazards and effects is an ongoing process, a baseline
hazard and effect identification process shall be carried out prior to any contract and
its findings and controls documented within the operational procedures and / or in a
hazard register both of which are to be made available to the operational crew. In
addition to the above, and on a continuous basis, all AG employees shall continue to
hunt and identify hazards, effects and controls.
The following considerations must be taken into account in the hazard and effects
process:
• All phases of operations be it routine or non-routine (mobilization and rigging as
well as maintenance and dismantling etc.)
• Human mechanical or procedural error, and hence where possible, identify
extra controls to take into account possible errors or control bypass.
• A hazard is an event, circumstance or condition with the potential to cause
harm, including:
o Injury or death.
o Ill health.
o Damage to property / plant / process.
o Damage to the environment.
• Risk is the combination of the likelihood of an occurrence of a hazardous event
and the severity of injury or damage to the health of people caused by this
event
• Risk is a combination of:
o How often (probability of occurrence).
o How severe (severity of consequences).
5.2.1
The following tables contain the description and definition of the severity levels (0-5) in
each of the PAER (People, Assets, Environment, Reputation) categories, followed by
examples.
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5.2.1.1 Harm to People
Severity Definition
Level
0 No injury or health effect
1 Slight injury or health effect – Not affecting work performance and not affecting daily
life activities. Examples:
First aid cases and medical treatment cases
Exposure to health hazards that give rise to noticeable discomfort, minor irritation or
transient effects reversible after exposure stops
2 Minor injury or health effect – Affecting work performance, such as restriction to

activities or need to take up to 5 days to fully recover. Or affecting daily life activities for
up to 5 days. Or reversible health effects. Examples:
Restricted work day cases or lost work day cases resulting in up to 5 calendar days
away from work
Illnesses such as skin irritation or food poisoning.
3 Major injury or health effect – Affecting work performance in the longer term, such as
absence from work for more than 5 days. Or affecting daily life activities for more than 5
days.
Or irreversible damage to health. Examples:
Long term disabilities (previously called Permanent Partial Disabilities)
Illnesses such as sensitization, noise induced hearing loss, chronic back injury, repetitive
strain injury or stress
4 Permanent total disability or up to three fatalities – resulting from injury or
occupational illness. Examples:
Illnesses such as corrosive burns, asbestosis, silicosis, cancer and serious work related
depression.
Car accident resulting in 1, 2 or 3 fatalities
5 More than three fatalities – resulting from injury or occupational illness. Examples:
Multiple asbestosis cases traced to a single exposure situation
Cancer to a large exposed population
Major fire or explosion resulting in more than 3 fatalities
5.2.1.2 Asset Damage and other Consequential Business Loss
Severity Definition
Level
0 No damage
1 Slight damage– Costs less than 10,000 US$. Example:
No disruption to operation
2 Minor damage–Costs between 10,000 and 100,000 US$. Example:
Brief disruption to operation
3 Moderate damage–Costs between 100,000 and 1 million US$. Example:
Partial shutdown
4 Major damage–Costs between 1 and 10 million US$. Example:
Up to two weeks shutdown
5 Massive damage –Costs in excess of 10 million US$. Example:
Substantial or total loss of operation
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5.2.1.3 Environmental Effect

The bullet points in the environmental effect table are a mixture of:
Effects, e.g. groundwater contamination
Events with the potential for environmental effect, e.g. exceeding a limit
Indicators of potential effects, e.g. complaints
Severity Definition
Level
0 No effect
1 Slight effect
Slight environmental damage – contained within the premises. Example:
Small spill in process area or tank farm area that readily evaporates
2 Minor effect
Minor environmental damage, but no lasting effect. Examples:
Small spill off-site that seeps into the ground
On-site groundwater contamination
Complaints from neighbors
Single exceedance of statutory or other prescribed limit
3 Moderate effect
Limited environmental damage that will persist or require cleaning up. Examples:
Spill from a pipeline into soil/sand that requires removal and disposal of a large quantity
of
soil/sand
Observed off-site effects or damage, e.g. fish kill or damaged vegetation
Off-site groundwater contamination
Complaints from community organizations (or more than 10 complaints from individuals)
Frequent exceedance of statutory or other prescribed limit, with potential long term effect
4 Major effect
Severe environmental damage that will require extensive measures to restore beneficial
uses of
the environment. Examples:
Oil spill at a jetty during tanker (off) loading that ends up on local beaches, requiring
clean-up
operations
Off-site groundwater contamination over an extensive area
Many complaints from community organizations or local authorities.
Extended exceedances of statutory or other prescribed limits, with potential long term
effects
5 Massive effect
Persistent severe environmental damage that will lead to loss of commercial,
recreational use or
loss of natural resources over a wide area. Example:
Crude oil spillage resulting in pollution of a large part of a river estuary and extensive
clean-up
and remediation measures
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5.3 Evaluation
It is essential that the hazards or effects once identified and assessed are considered
against screening criteria. Screening criteria are values or standards against which the
identified hazard or effect can be judged. They can be established against legal and
scientifically derived limits, or other considerations like probability of occurrence and
severity of consequence. Some HSE screening criteria will be defined by local
legislation or a client stipulate, but in the absence of specific legislation, the company
should adopt appropriate, internationally accepted criteria. This should apply equally
to health, safety and environmental criteria, such as occupational exposure limits,
engineering standards and environmental quality standards.
Risk can be used as screening criteria either in a quantitative or qualitative way. The
assessed risk can be regarded as either intolerable, negligible or in a region between
the two. In all cases consideration should be given to risk reduction to achieve a level
deemed 'as low as reasonably practicable' (ALARP), reflecting cost-benefit
considerations. This is accomplished by comparison to some form of acceptance
criteria either established internally or imposed by regulatory authorities. The concept
of the risk matrix can be used for the qualitative portrayal of risk and screening criteria
for incidents.
The risk matrix is a graphical portrayal of risk as the product of probability (exposure,
frequency or likelihood) and consequence and has broad applicability for qualitative
risk determination and graphical presentation of risk criteria. The worst-case
consequence is plotted against the highest probability and compared with the resulting
risk categorization on the matrix. The level of risk tolerability can be categorized on the
matrix by shading in areas of intolerable risk, areas that require risk reduction
considerations and areas that are subject to the normal, ongoing improvement
processes. The matrix shows risk on a scenario-by-scenario basis, which may be
combined with care to provide a determination of the overall risk. It is however difficult
to address a highly complex system or a chain of events with competing variables
influencing risk.
5.4 Recording of Hazards and Effects

Results of the evaluation need to be recorded, (documented) within the operational
procedures and / or in a hazard register both of which are to be made available to the
operational crew. This record is used by operations personnel in issuing work
instructions and other key personnel to communicate the hazards that have been
identified and the measures that are in place to prevent the risks of occurrence.
Toolbox talks and HSE meetings should make extensive use of hazard and effects
records. The environmental hazards and effects documentation may be joint or
separate documents. Inventories of routine emissions to air, water and land may be
maintained to monitor and manage effects.
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5.5 Risk Reduction Measures

Risk reduction measures can reduce HSE risks and effects in a number of ways, for
example by:
• Preventing severe and persistent incidents.
• The exposure (concentration/duration) of people to harmful agents those are
routinely present in the work area.
• Reducing emissions/discharges to the environment.
Risk reduction or hazard control can be achieved in six main ways and these need to
be reviewed and selected in the sequence as listed below. That is, the Elimination
option should be established as “not reasonably practicable” before reviewing the
Substitution option. And of course PPE is the last risk mitigation option to be reviewed
and/or used.
1. Eliminate the hazard, Do away with the hazardous process or material all
together –
e.g. bring factory sealed chemicals in the required bottles rather than ship in
large drums and expose employees in chemical handling whilst repacking.
2. Reduce the risk, Use a less hazardous process or substance in place of the
original one, e.g. use water-based mud instead of oil based mud.
3. Isolation, Isolate the hazardous process or substance from the workers using
barriers or by distance, e.g. locating operators in a separate air-conditioned control
room away from hazards.
4. Control the extent of exposure or contact with the hazard by engineering

means, Using or modifying machinery, equipment or process to minimize or
control hazards, e.g. using a hydraulic wrench in place of hammering a wrench
to loosen a bolt.
5. Discipline, e.g. obtain compliance with rules and following procedures.
6. PPE, Wearing personal protective equipment, such as example respirators,

gloves or eye protection. See the PPE procedures section.
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5.6 Risk assessment Matrix
CONSEQUENCES INCREASING LIKELYHOOD

A B C D E
Environment
Reputation
Happens Happens
Incident
Never several several
Severity
Heard of in has
Assets
People
heard of in times per times per

industry occurred in
industry year in year in
industry
industry location
No health No
0 No effect No impact
effect/ injury damage
Slightly
Slight
damage Slight
1 health Slight impact
< US $ effect
effect/injury
10K
Minor
Minor
damage Minor Limited
2 health
< US $ effect impact
effect/injury
100K
Major
Localized
health
damage Localized Considerable
3 effect/injury Low Risk
< US $ effect impact
including
1M
LTI
Permanent Major
Total damage Major National
4 Medium Risk
Disability or < US $ effect impact
1 Fatality 10M
Extensive
Multiple damage Massive International
5 High Risk
fatality > US $ effect impact
10M
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5.7 Job safety analysis and Hazard identification
Handling Equipment and Tools
Activity Potential Hazard Recommended mitigation

Description
Positioning ground Falling objects while • Qualified forklift driver
based equipment maneuvering equipment • Confirm hand signals before
maneuvering equipment
• Don’t stand near forklift whilst
maneuvering is being undertaken
Lifting equipment to Falling objects while • Don’t stand to close proximity to lifted
high surface maneuvering equipment equipment
• Ensure all lifting equipment has
certified MPI
Rigging up of • Hand and finger injuries • Ensure all procedures are followed
equipment whilst rigging up • Plan activities carefully
equipment for utilization • Crew Chief to delegate activities for
• Falling from heights rig up
whilst rigging up • Utilise only equipment that has been
equipment for utilization designed for the task at hand
that is out of reach of • AG crew to confirm with crew Chief
the rig floor completion of task
• STOP any activity that look unsafe
whether your own or someone else
• Plan activities carefully
• Always utilize PPE designed to work
safely a heights, such as riding belts
Pre-job checks • Falling objects, Hand • Ensure a pre-job check of all

and finger injuries equipment is completed
• Utilise only equipment that has been
designed for the task at hand
Handling all type of • Falling objects, Falling • Tools inspection.
tools from heights • Plan activities carefully
• Hand and finger injuries • Confirm Hand signals and running
procedure with Driller prior to running
Crew shift change / • Miscommunication, • Take notes of events during shift i.e.
hand-over Lack of communication change of sizes/grades JAM
leading to potential settings, incidents and accidents
incidents
Changing • Falling objects, Hand • Ensure all procedures are followed
Equipment sizes in and Finger injuries • Plan activities carefully
use whilst and after • Crew chief to delegate activities for
changing equipment for rig up of change over equipment
utilisation • Crew to confirm with crew Chief
completion of task.
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•
Rigging down of • Hand and finger injuries • Ensure all procedures are followed
equipment whilst rigging up • Plan activities carefully
equipment for utilisation • Crew chief to delegate activities for
rig up of change over equipment
• Crew to confirm with crew Chief
completion of task.
•
Lowering • Falling objects whilst • Don’t stand in close proximity to lifted
equipment from rig maneuvering equipment equipment
floor • Ensure all lifting equipment has MPI
certified
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Section 6.0
Planning
6.1 General
The AG shall develop annual and contract specific HSE management plans and shall
ensure sufficient human, physical and financial resources toward improving HSE
performance.
The content of these HSE Plans shall be communicated to the respective employees.
The HSE plans shall include HSE objectives, targets, and quantitative indicators to be
monitored. These plans will include within the following:
• A clear description of the objectives.

• Responsibility for setting and achieving objectives and performance criteria at
each level of the organization.
• The means by which they are to be achieved.
• Resource requirements.
• Time scales for implementation.
• Programme for motivating and encouraging personnel toward a suitable HSE
culture.
• Mechanisms to provide feedback to personnel on HSE performance.
• Processes to recognize good personal and team HSE performance (e.g. safety
award schemes).
• Mechanism for evaluation and follow-up.
As the means of achieving the company HSE policy and objectives, soundly based
improvement plans are key components of the HSE MS. Such plans require adequate
resources and visible commitment from all personnel. Ideally, such plans will form an
integral part of the company overall business plans.
There are three levels of planning, corresponding to the three organizational and
quality levels of Corporate, Process and Task. They are shown below, together with
the typical time scale that each covers and the level of detail involved:
Organizational level Planning Typical time scale Level of detail
Corporate Strategic define Over several years Low

direction
Process Management One to 5 years Medium

prepare business
plan
Task Operational Up to a few weeks High
HSE management at corporate level is largely associated with forming policy and
objectives as described in element 2. The two lower levels jointly correspond to most
operational planning requirements and are described below.
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Planning of HSE management involves developing strategies to meet the objectives

and targets for the organization as a whole, each department and each section of it.
This requires the organization to define its objectives and for each department or
section to set its own targets in order to meet these objectives. HSE management
planning at the process level consists largely of the framework aspects described in
operational manuals, namely:
• Organization, roles, responsibilities.
• Communications.
• Competence and training.
• Contractor management.
• Standards.
• Rehabilitation.
• Waste management.
• Emission / discharge control.
• HSE task level planning consists of determining:
• Adequate personnel resources to do the work.
• Adequate equipment, tools, services, etc to do the work.
• A safe workplace.
• A safe method of working.
• Procedures to do the work.
• An adequate time scale for the work.
These elements will have been previously determined in the hazard assessments as
being the necessary controls needed to manage the risk. It is preferable that key
personnel charged with implementation have been involved in the planning stage. This
is not always possible and in such circumstances these key personnel need to be
familiarized with the plans. Even for those instances where continuity of key personnel
between involvement in planning and implementation is achieved, it is good practice to
remind participants of the key HSE issues of the plan, prior to implementation.
6.2 Emergency Plans

• The AG shall also ensure that appropriate emergency response and notification
plans are in place for all our operations and locations, to effectively respond to
HSE emergencies and incidents.
• Emergency plans shall include interfaces with Clients, local emergency
services, government agencies, local community organizations and technical
experts, as required.
• The emergency response and notification plans shall be communicated to the
respective employees. See the AG Emergency Response Plan for more details.
6.3 Emergency exercises

Exercises and drills shall be conducted on a regular basis and, over an agreed period
of time, cover all scenarios of high risk potential and all aspects of Emergency
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response plan procedures. In addition, key personnel shall be trained to a level of

competence appropriate to their responsibilities in emergency scenarios.
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Section 7.0
Standards, Procedures and Document Control
7.1 Asset Integrity

The AG maintains procedures to ensure that HSE-critical vehicles, trucks and
equipment, which it designs, constructs, procures, operates, maintains and / or
inspects, are suitable for the required purpose and comply with defined criteria. These
procedures are incorporated within the operational procedure manuals. Pre-
procurement and preconstruction assessment of new vehicles, trucks and equipment
should include explicit assessment of appropriateness to meet HSE requirements and
should emphasize design (or Industrial standard suppliers) as the best preventive
measure to reduce risk and adverse HSE effects.
To ensure that Asset Integrity is safeguarded within the AG operations, the following
should be identified and put in place with collaboration with the client:
• Clearly defined responsibility for asset custodianship in all phases of the
operation and contract.
• A practical and widely understood plant change control system.
• A transparent inspection philosophy and programme.
• A programme of recorded management and cross-discipline / cross-facility
inspections (this should include an internal AG management inspection
program).
7.2 Procedures
HSE critical activities require documented procedures or standards, defining how they
should be conducted—whether by the company own employees, or by others acting
on its behalf—to ensure technical integrity and to transfer knowledge effectively. All
written procedures should be stated simply, via AG vigorously and understandably,
and should indicate the persons responsible, the methods to be used and, where
appropriate, performance standards and criteria to be satisfied. Procedures have to
conform to client’s policies and standards.
7.3 Documentation and its Control

• The AG shall review HSE legal requirements, Client HSE standards and
international HSE standards, and incorporate these requirements in developing
and updating its HSE MS. In addition, NGO Shall develop and implement
appropriate business and operational controls to ensure that its activities
comply with the requirements of its HSE MS.
• The AG shall ensure that sub-contractors, vendors and third parties are made
aware of the company and respective client HSE requirements, and have
adequate business and operational controls in place to meet them.
• In addition to the internal AG HSE documentation and its control, respective
client HSE documentation (identified as essential by the contract or contract
holder) shall also be made available to our operating units and offices through
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the document control system. The respective client HSE documentation shall
be made available via respective contract holders (from the client).
• Processes shall be in place for controlling documentation and to ensure that it
is available at all time, valid and current.
7.4 Communication of policies, standards and procedures

• Policies, standards and procedures shall be clearly communicated to those
concerned, and the effectiveness of this communication shall be verified on a
continuous basis.
7.5 Bridging documents

• HSE bridging documents shall be established as necessary to ensure a
coherent approach between all operating parties, including clients.
7.6 Management of Change

The company should maintain procedures for planning and controlling changes, both
permanent and temporary, in people, plant, processes and procedures, to avoid
adverse HSE consequences. The procedures should be suitable to address the HSE
issues involved, according to the nature of the changes and their potential
consequences, and should address:
• Identification and documentation of the proposed change and its
implementation.
• Responsibility for reviewing and recording the potential HSE hazards from the
change or its implementation.
• Documentation of the agreed change and implementation procedure, including:
• Measures to identify HSE hazards and to assess and reduce risks and effects.
• Communication and training requirements.
• Time limits, if any.
• Verification and monitoring requirements.
• Acceptance criteria and action to be taken if breached.
• Authority for approval to implement the proposed change.
Separate plans should be established in respect of the HSE management of new
operations, or of modified operations where the modification introduces
significantly different HSE concerns, to define:
o HSE objectives to be attained.
o Mechanisms for their achievement.
o Resource requirements to achieve HSE objectives.
o Procedures for dealing with changes and modifications as projects
proceed.
o Corrective mechanisms which should be employed should the need
arise, how they should be activated and how their adequacy should be
measured.
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7.7 HSE MS documentation

The company should maintain controlled documentation to:
• Record the HSE policy, objectives and plans.
• Record and communicate key roles and responsibilities.
• Describe HSE management system elements and their interactions.
• Cross-reference related documentation and describe links with other aspects of
the overall management system.
• Record the results of HSE hazards and effects management process.
• Record relevant legislative and regulatory requirements.
• Record, where necessary, procedures and work instructions for key activities
and tasks.
• Describe emergency plans and responsibilities, and the means of responding to
incidents and potential emergency situations. Such documentation should
cover:
o The company.
o Individual functions and operations.
o Customer / clients.
o Contractors/Subcontractors and partners.
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Section 8.0
Implementation and Monitoring
8.1 General
This element describes how activities are to be performed and monitored and how
corrective action should be taken when necessary.
8.2 Activities and Tasks

Activities and tasks must be conducted according to operational procedures and work
instructions. For new projects, operational procedures and work instructions must be
developed at the planning stage or earlier, in accordance with HSE policy and
systems:
• At senior management level, the development of strategic objectives and high-
level planning activities should be conducted with due regard for the HSE
policy.
• At supervisory and management level, written directions regarding activities
(which typically involve many tasks) will normally take the form of plans and
procedures.
• At the work-site level, written directions regarding tasks will normally be in the
form of work instructions, issued in accordance with defined safe systems of
work (e.g. permits to work, simultaneous operations procedures, lock-off
procedures, manuals of permitted operations).
Management should ensure, and be responsible for, the conduct and verification of
activities and tasks according to relevant procedures. This responsibility and
commitment of management to the implementation of policies and plans includes,
amongst other duties, ensuring that HSE objectives are met and that performance
criteria and control limits are not breached. Management should ensure the continuing
adequacy of the HSE performance of the company through monitoring activities (see
'monitoring')
Previous sections have described the planning process, from the development of
procedures covering broad areas of activity down to the level of issuing work-site
instructions for the conduct of specific tasks. The effective practical implementation of
these planned arrangements requires that procedures and instructions to be followed,
at all level. Company and contractor staff needs to be familiar with relevant
procedures and instructions before they start work.
8.3 Monitoring
“What gets measured gets done”, All AG Departments and subcontractors should
maintain procedures for monitoring relevant aspects of HSE performance and for
establishing and maintaining records of the results. The HSE Department shall
facilitate the development of these monitoring criterions and shall monitor the
accumulative company HSE performance. The monitoring criteria shall include
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locations and frequencies of measurement. The following shall be the minimum

criteria for HSE performance monitoring:
• The monitoring information shall satisfy all HSE performance indicators
monitored by the client as a minimum. All data reported must be the actual with
no estimates.
• All HSE Data shall be forwarded to the HSE advisor for the necessary data
handling, interpretation and dissemination.
Monitoring provides the means of measuring performance against established

requirements, including objectives, targets and performance criteria. Thus, monitoring
may include such activities as:
• Regular monitoring of progress towards objectives and targets achieved by
implementation of HSE Plans.
• Regular inspection of vehicles, trucks, plant and equipment against specific
performance criteria.
• Systematic observation of the work and behavior of first line supervisors to
assess compliance with procedures and work instructions.
• Health surveillance of staff, including exposure monitoring and medical
surveillance.
Monitoring facilitates control of HSE-critical activities and the detail and frequency of
measurement needs to reflect the nature and extent of the risks involved, and
concentrate on the areas where it produces the most benefit. Thus 'higher-risk'
vehicles, trucks, activities and tasks require monitoring in more detail and at a greater
frequency.
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Section 9.0
Crisis & Emergency Management
9.1 General
In the event of an emergency at AG office the emergency procedures and work
instructions will be followed. In the event of an emergency at site, AG personnel shall
immediately contact AG project manager and/or Client/Contractor. The AG project
manager shall contact AG personnel and advise them of the emergency and the
actions they should take. If AG LL Project Manager is unavailable, AG site personnel
should contact AG Managing Director or Administration Officer/Manager for
instructions.
AG site personnel shall request from Clients/Contractors their Emergency Procedures.

AG site personnel shall make themselves fully aware of all relevant HSE procedures
being implemented by the Client/ Contractor.
AG project manager shall, as part of induction for AG Personnel, ensure AG site

personnel are made aware of Client/Contractors HSE representative and are
introduced to Client Contractor HSE Procedures and Emergency Procedures.
9.2 Fire Drills

AG employees shall comply with clients / site contractor's fire drills. All employees has
to make themselves aware of the emergency exits and emergency procedures at
client’s worksite before commencing any work.
9.3 First Aid

AG office has a suitable first-aid kit, located in the meeting room.
9.4 Man Lost

AG Safe Journey Manager shall be responsible for the correct management of the
intended journey. Prior to journey commencement, the personnel will communicate
and record departure time and expected arrival time, destinations site the details.
The safe journey manager is responsible for emergency response.
In the event of driver fails to report, the Safe Journey Manager will immediately inform
AG Managing Director, HSE Manager, the Client/Contractor and the destination or
departure site.
9.5 Storm & Fog

In the event of a Storm, the driver should follow the actions laid down in AG Work
Instruction. Or what clients policy state at the time of storm or national crises
situations.
A list of all AG employees will be checked and a headcount has to be carried out by
designated supervisors at their worksites, to report to the appointed focal point in
town.
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9.6 Medevac
In the event AG personnel require to be taken from site by MEDEVAC, AG would
request the use of Client/Contractor facilities. As soon as AG project manager is
notified that AG Personnel require Medevac from site, he shall immediately inform
Client/Contractor, AG project manager shall co-ordinate with Client/Contractor to
arrange Medevac. Should the medical emergency be such that AG personnel need to
be transported to home country, AG CE would take the necessary actions to expedite
this.
9.7 Emergency Drills

AG employees working as Client/Contractor third party inspector shall take part in any
site emergency drills organized by Client/Contractor at work site.
9.8 HSE Key Performance Indicator

Achieving sound HSE performance requires a comprehensive approach. AG HSE
management program shall provide order and consistency for organization to address
HSE concerns through the allocation of resources, assignment of responsibilities and
ongoing evaluation of practices, procedures and processes.
AG shall strive to achieve and improve HSE by:
- Setting targets for HSE performance, including Lost Time Incident Frequency
(L.T.I.F.)
- Investigate HSE incidents, identify their causes and provide the necessary tools
to prevent re-occurrence.
- Provide training to employees in HSE so that they play an active part in
achieving the targets set by AG
- Develop and implement effective Standards and Procedures.
- Provide training specifically in driving safety, covering driving in the Interior,
Defensive driving, Journey management and Vehicle safety.
- Encourage HSE awareness in employees and business partners.
- Encourage HSE awareness in employees with regard to their work activities.
- Encourage consideration of environmental impact during project planning and
execution.
- Complying with the HSE Laws and statutes of the Sultanate of Oman and the
HSE requirements of our clients.
9.9 Accidents, Incidents, corrective and preventive actions
9.9.1 General
Management of AG believes that an effective accident / incident investigation program
will methodology examine all undesired events that have or could have resulted in
physical harm to people, damage to property, loss to process or pollution of
environment.
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The intent of these investigations is to establish facts and circumstances related to the
event determine the root causes and develop remedial actions to control the risk.
9.9.2 Accidents Definitions:
All Injury Accidents: All Injury-accidents are the sum of Fatalities, Permanent Total
Disabilities, Permanent Partial Disabilities, Lost Time Accident,
Occupational Illness Case, Restricted Work Cases, Medical Treatment
Cases, Road Traffic Accidents and First Aid cases. N.B. If, in a single
Incident 20 people receive lost time injuries, then it is accounted for
reporting
Fatality (FTL) A fatality is a death resulting from a Work Injury, regardless of the time
intervening between injury and death.
Permanent Partial Permanent Partial Disability is any Work Injury that results in the
Disability (PPD) complete loss, or permanent impairment, of functions of parts of the
body, regardless of any pre-existing disability of the injured member or
impaired body function. It is a Lost Time Accident.
Permanent Total Permanent Total Disability is any Work Injury that incapacitates an
Disability (PTD) Employee permanently and results in termination of Employment. It is a
Lost Time Accident.
Lost Time Accident A Lost Time Accident is any Work Injury/Illness that renders the injured
(LTA) person unable to perform his/her Regular Job on any day after the day
on which the injury/illness was incurred.
Note: For an injury, which occurs on the day before a scheduled rest
day then, the words injured on a Thursday and the rest day is Friday,
then for these injury accidents, you must decide whether or not the
person would have been able to work normally on the day following the
injury accident.
Restricted Work Case A Restricted Work Case is any Work Injury that results in a work
(RWC) assignment, after the day the Incident occurred, that does not include all
the normal duties of the person's Regular Job. The restricted work
assignment must be meaningful and pre- established or a substantial
part of a Regular Job.
Road Traffic Incidents A Road Traffic Incident (Accident) is any Incident involving one or more
(RTA) moving vehicles which results in injuries, and/or damage to property,
vehicle(s), or loads being moved or carried by vehicles.
Occupational Illness Occupational Illness is any work related abnormal condition or disorder
Case other than one resulting from a Work Injury, caused by or mainly caused
(OIC) by exposure at work.
Medical Treatment Case A Medical Treatment Case is any Work Injury that involves neither Lost
(MTC) Time Accidents nor Restricted Workdays but which requires treatment
by, or under the specific orders of, a physician or could be considered
as being in the province of a physician.
First Aid Case (FAC) Any one-time treatment and subsequent observation of minor
scratches, cuts, burns, splinters, and so forth, which does not ordinarily
require medical care. Such treatment and observation are considered
first aid even though provided by a physician or other medical staff.
Near Miss A Near Miss is an Incident that resulted in no injury, illness, damage or
product loss. It can have any Potential Severity Rating.
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9.9.3 Accident Reporting & investigation:

All accidents must be recorded in the Accident Register format that is kept with the
first-aid kit in AG meeting room.
Details of the name of the person to whom the accident occurred, along with the date,
time, location, nature of injury, first-aid administered and name of person attending to
the accident shall be recorded. Serious accidents must be reported to the Safety
Administrator using Accident / Incident Report form for investigation. Serious
accidents are defined as those resulting in lost time or where the patient is taken or
referred to hospital.
The Safety administrator will investigate any such accidents and report his findings to
both the HSE Manager and the Managing Director. The findings of this report will be
used to formulate any corrective action considered necessary to prevent the possible
recurrence of a similar accident.
9.9.3.1 Major, Serious accidents / Fatalities:

Reporting:
If one of the following events occurs, it must be reported instantly by phone to the
Police and then to the Managing Director or administration department.
• Fatality (FTL)
• Lost Time Accidents (LTA)
• Permanent Partial Disability (PDD)
• Permanent Total Disability (PTD)
• Road Traffic Incidents (RTA)
• Occupational Illness
Schedule 1&2.
Brief of the accident, its circumstances and the arrangements made for the aid or
treatment.
Investigation:
The Accident Investigation Team shall be mobilized to the scene and start
investigation process.
AG Accident Investigation Team shall comprise the following:
- Managing Director
- HSE Manager
- Safety Administrator
- Site Team Leader
In addition, the Police shall carry out necessary investigation, upon receipt of the
report which contains statements of witnesses and employer or his representative and
statement of injured if his condition so allows, and the report must indicate in particular
if the accident is related to work, and whether it was deliberate or a result of gross
misconduct on the part of the employee.
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Following the investigation, the police will send a copy of the report to the Labor
department and another to the employer. The Labor department may request that the
investigation be completed or otherwise it shall have the investigation directly
completed if it is deemed necessary.
AG Managing Director or The Site Senior Inspector will immediately advise of the
incident. As soon as Police and AG Accident Investigation Team has completed the
investigation report(s) it/they shall be copied. If required the Contractor to receive a
copy, AG Managing Director shall expedite. HSE Manager shall keep the original
report. AG Managing Director shall copy the report to AG Site Team Leaders who
shall discuss it with AG Inspectors at the next AG HSE Meetings.
9.9.3.2 Minor Accidents, Incidents and Near Misses, First Aid Case, Medical
Treatment Case, Restricted Work Cases:
Reporting:
If one of the following events occurs, it must be reported by AG employee to his team
leader, Safety administrator & HSE Manager who will inform the Managing Director.
• Near Miss (NM)
• First Aid Cases (FAC)
• Medical Treatment Cases (MTC)
• Restricted Work Cases (RWC)
Investigation:
AG Administrator shall prepare a report of the incident which clearly describes the
incident, identifies any witnesses, highlights possible causes, give details of all
involved and in conclusion makes recommendations to avoid re-occurrence.
On completion of the investigation report AG Safety Administrator shall copy AG HSE

Manager, Managing Director, and Project Team Leader. If required the report to be
forwarded to the Client / Contractor HSE Representative, AG project team leader shall
action this.
At the next AG HSE meeting, the report will be discussed with AG staff.
9.9.3.3 In the event of MISHAP

A mishap shall be classed as any incident resulting in damage to AG equipment or
any damage caused by AG Personnel but without any injuries.
In the case of an incident resulting in damage AG equipment, HSE Manager and/or

Site Senior Inspector shall carry out an investigation.
AG HSE Manager and/or Site Senior Surveyor shall prepare a report of the incident
which clearly describes the incident, identifies any witnesses, highlights possible
causes, gives details of all involved and in conclusion makes recommendations to avoid re-
occurrence.
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On completion of the incident report AG HSE Manager and/or Site Senior Surveyor
shall copy it.
At the next Site HSE Meeting the report will be discussed with Site Inspectors. If
required the report to be forwarded to the Contractor this shall be done by AG Site
Team Leader.
9.10.3.4 Sub-Contractor Accidents

In the case of sub-contractors, it is normally the duty of their employers to report such
accidents. Local management will inform the management of the contractors firm, and
advise them to report the accident to the police / labor department. However as they
represent AG on-site the reporting is to be done on the company format.
9.9.4 Corrective, preventive actions and follow up

All accidents reports are subject to be discussed with AG management team at the
next HSE meeting together with the corrective and preventive actions to avoid
reoccurrence.
An action plan shall be developed indicating the responsible person for implementing
the actions and the completion date.
The HSE professionals can provide advice and do everything within their power to
ensure that the measures are implemented and effective.
The action issues shall be monitored at subsequent meetings as to status and

progress of these actions shall remain in the meeting minutes until they are closed
satisfactorily.
AG HSE Manager is responsible for ensuring that follow up actions have been
satisfactorily completed. A follow up actions shall be fully documented.
9.9.5 Insurance
9.9.5.1 Medical Insurance Policy

All AG employees are provided with Medical Insurance Policy. Details of this coverage
are available in AG premises. AG management notifies Medical Authority of all new
AG employees. In the eventuality that Medical Insurance cover is not in place and a
new Employee requires medical treatment AG would pay any costs.
The responsibility for acquiring this Insurance for AG employees is that of AG Office
Accountant. This policy covers occupational Injuries etc.
9.9.5.2 Personal Accident Insurance Policy

Employees are covered by personal Accident Insurance that gives cover for death,
total disablement, partial disablement, and medical expenses resulting from accident.
AG Accountant is responsible for ensuring that all AG employees are insured.
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9.10 HSE System Audits

Audits are a management tool for maintaining and verifying the effective
implementation of the HSE management system and should contribute to the
continuous improvement of the processes. The discover deviation from the targets
and lead to corrective measures. The described internal audits are combined audits
and cover HSE aspects. AG identifies that the audit process shall made of 9 elements:
1. Audit
2. Management support
3. Scheduling
4. Auditors
5. Frequency
6. Execution of the audit
7. Data collection and interpretation
8. Audit results/report
9. Audit Follow-up
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Section 10.0
Transportation and Road Safety
AG shall develop road safety standards and practices for both onsite and off-sites.
Such standards will be aligned to the requirements set out in the Traffic regulations
and will include appropriate elements of near miss and accident reporting, vehicle
operating and maintenance standards and defensive driving. These safety standards
for vehicles and driver competence shall apply in all areas of operation.
AG personnel shall comply with the Company specifications for vehicle standards.
10.1 Vehicle Safety

The Company Vehicles supplied to AG personnel shall meet Company specification
requirements. They shall as a minimum have fitted:
- Fire Extinguisher
- Additional spare Wheel
- Roll bar
- Fresh water container
- Speed Limited
- Spares (Fan Belt, etc.)
- Tools
When vehicle is issued to AG employee, the employee will check vehicle contents and
sign for receipt.
10. 2 Safety on Journey

To ensure safe transportation all AG personnel shall work to this instruction that
covers the requirements for safe journey management.
Qualification
All AG personnel shall be qualified to drive the Vehicle supplied by AG. As a minimum
the driver will have local driving license or International driving license.
Vehicle Specification
All AG Vehicles shall be 4 or 2 wheel drive. All AG Vehicles shall be to Company
specification and will be certified as such.
Vehicle Maintenance
All AG Vehicles will be regularly serviced. AG personnel shall be responsible for
highlighting to his superior service requirements based on Kilometers traveled. A
vehicle logbook shall be maintained inside of the vehicle the requirements for the next
service and giving last service date and kilometers traveled. AG Safe Journey
Manager will regularly inspect Vehicles. A record shall be kept of Vehicle Inspections.
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Driving Safely
- Traffic regulations are strict, with radar and cameras in use by the police. In any
case, you need to drive carefully.
- The speed limit in urban areas is 80 KPH and 100-120 KPH for cars on the
open road. All cars are equipped with an insistent alarm that is set off when the
speed limit is exceeded.
- It is illegal to leave the scene of an accident without police permission. Check
with AG Safe Journey Manager for the required procedure.
- Use of mobile phones while driving without headset is prohibited.
- Under no circumstances can you drink and drive. Even a small amount of
alcohol will put you over the legal limit.
- Seat belts are compulsory. Children under 12 are prohibited from traveling in
front seats of vehicles.
Emergency breakdown service

Your best bet is to contact the AG Safe Journey manager.
What to do in case of a Vehicle Accident

If you are involved in an accident, you must report and handle the incident according
to the following guidelines:
1. Should you be involved in an accident, STOP.

2. Set out emergency reflectors, if available, to protect yourself and your
vehicle, and warn other traffic in order to prevent any additional injury
and / or damage.
3. Get help for injured person. Render first aid if you are qualified to do so.
4. Ask a motorist or passerby to notify the police if you are unable to do so
yourself.
5. Discuss the specifics of the accident only with the police and your
supervisor. Do not assume any blame or responsibility, do not express
opinions and do not become involved in arguments.
6. Obtaining the name and address of the persons involved.
1. Obtain necessary information at the accident scene from other driver(s)
and any witness
2. Any serious accident shall be reported as soon as possible by
telephone to your supervisor. Follow local reporting requirements in
reporting automobile accidents.
10.3 ACCIDENT REPORTING

Dial “9999” for Emergency Calls only for Police, Fire Service or Ambulance. When the
operator answers, say “Police’, “Fire”, “Ambulance” (as applicable).
Hospital –
AG Office – ……………..
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10.4 Journey Management

The use of journey management is intended to reduce Driver risk and Road Traffic
Accidents by accepting a standard policy when driving AG cars on company or private
business. The following points should be adhered to:-
- Plan journey well in advance.

- Drive defensively.
- Always carry a map.
- Ensure adequate fuel.
- Leave in plenty of time.
- Always wear seat belt.
- Give 1M distances for each KPH and double the distance when wet. Avoid
driving in heavy rain.
- If possible plan to carry out more than one job in one visit thus reducing the risk
of an accident.
- Avoid driving in busy periods if possible.
- Avoid built-up areas, road works, school areas etc.
- Use the correct vehicle for the conditions.
- Do not use a mobile phone when driving.
- Avoid traveling at dawn or dusk if possible.
- Dipped headlights should be put on whenever light is poor.
- When driving long distances stay overnight if possible.
- Always carry drinking water in the Vehicle.
10.5 Driving Hours

- No driving shall be performed for more than 4-hour shift period.
- No driving shall be performed in the night hours.
- Any Driver experiencing tiredness or fatigue whilst driving shall stop for 15
minutes.
- A minimum of 8 hours uninterrupted Off Duty Rest shall be taken between
shifts. Overnight rest shall be taken in a bed.
10.6 Journey Planning

For any journey with an expected duration greater than two hours the Driver shall
inform the Journey Manager, prior to departure, the following:
- Departure Point
- Departure Time
- Destination
- Expected Arrival Time
- Any Transit Points
The Driver should immediately inform the Journey Manager upon his safe arrival at
the destination.
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10.7 Desert Driving:

There are too many road safety rules on driving in interior graded roads for a good
reason, that to prevent accidents that have already happened from happening again.
And the reasons of having accidents- because people either Do Not Know The Rules
Or They Do Not Follow Them.
The condition of the vehicle and driver’s ability and attitude to follow all rules and
regulation concerning desert driving, are two of the various vital issues, which shall be
addressed by the management on the priority basis.
Requirements for Drivers

All those who are required to drive in the interior, should fulfill following conditions:
1. They must have valid Royal Oman Police license.
2. They must have attended a PDO approved Defensive Driving Course.
General Rules
The driver shall not put the vehicle into motion until all occupants have fastened
their seatbelts.
Drivers shall wear suitable sturdy footwear whilst driving. (“Flip-flops” are not
permitted).
HGV drivers shall wear safety shoes and coveralls whilst on duty.
Drivers shall remove ignition keys from the vehicle when it is not in use.
Drivers shall not use GSM phones – including “hands-free” units - while driving. It
is also strongly recommended that drivers stop their vehicles in a safe position
when receiving or making calls.
Safety devices (including speed limiters and safety belts) shall not be tampered
with.
Drivers shall be rested, medically fit and not under the influence of alcohol or
drugs, including those prescription medicines which can cause drowsiness.
Drivers shall carry out pre-trip checks on their vehicles prior to driving.
If The Vehicle Stuck Or Breaks Down In Desert

• Do not panic. Calmly assess your situation.
• Never drive until you are out of fuel. Save some for signaling or a survival fire.
• Check your water supply and ration sensibly.
• Conserve energy and body fluids. Do not use up energy and sweat in wild bursts
of activity. If you have to work, do it slowly and steadily but only do an absolute
minimum. If you can wait, the night when it is cool is the best time to perform tasks
involving exertion.
• Keep as cool as possible. Make full use of available shade.
• Unless you can actually see your destination for sure, Never leave your vehicle.
♦ In The Desert It Is Easier To Find A Vehicle Than A Man.
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To Help Your Self When Stuck

• Check tire pressures and deflate if they are too high.
• Dig the sand out in front of and behind all tires. Then move the vehicle slowly in a
straight line without spinning your tires or turning the steering wheel.
• In hot weather, wait until the sun goes down and the sand cools and firms up.
• If your vehicle has a winch, dig a hole and then bury your spare wheel and use it
as an anchor to winch yourself out.
To Help Rescuers Find You

• If your vehicle can be driven, drive to the highest point in the area. Avoid parking
your vehicle under shelter.
• To signal at night use your headlights on high beam and signal 5 minutes at the
beginning of each hour between 21:00 hrs and midnight.
• Light a fire using garbage or a toilet roll soaked in diesel or anything inflammable.
• A smoke signal on a high point is very effective. A burning tire will last a long time
and you have at least five of them.
• Use any flares you may have.
• Call on your radio every half-hour.
• Use a truck mirror to flash light at your rescuers.
Remember:
In General, Life In The Desert Is Harsh And Often Becomes A Case Of Survival.
Treat All Situations With Caution And Seriousness. Thoughtlessness,
Recklessness And Stupidity Could Cost You Your Life.
Requirements for Light Vehicles

All light vehicles shall comply with the following:
• All vehicles must be registered as required by Omani Law.
• Carry a minimum of one hazard warning triangle.
• Rollover Protection Bars
• Speed Limiter 80 km/h (graded) + 120 km/h (blacktop)
• Seat belts in the front as well as on rear outer seats and a minimum of a two
point lap type restraint for the rear middle seat.
• Inward facing seats or folding seats shall not be fitted to any vehicle.
• Only radial tyre (of the correct sizes as recommended by the Vehicle
Manufacturer/ Vehicle Dealer) shall be fitted having correct ply rating tread
pattern.
• Minimum of four doors.
• Two spare tyre in good condition.
• Tyre manufacturer's recommended tyre pressure painted at the top of each
wheel arch, or on the body near the tyre if there is no wheel arch
• Working radio-cassette.
• Two red high-intensity lights located as high and as far apart as practicable.
• Air conditioning system able to maintain an in-cab temperature of less than
30oC under all driving conditions.
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• Light vehicles, which are longer than 6 meters, shall be fitted with an audible
reversing alarm.
• Dry Chemical Powder type fire extinguisher. The fire extinguisher shall be
securely mounted on a bracket and located so that it is easily accessible in an
emergency.
• First Aid Kit.
• Proper tools and accessories.
Requirements for Heavy Vehicles

All heavy vehicles shall comply with the following:
Heavy vehicles must comply with the Laws and Standards of the Sultanate of
Oman.
Speed Limiter 80 km/h (graded) + 120 km/h (blacktop)
Only radial tyre (of the correct sizes as recommended by the Vehicle Manufacturer/
Vehicle Dealer) shall be fitted having correct ply rating tread pattern.
Tyre manufacturer's recommended tyre pressure painted at the top of each wheel
arch, or on the body near the tyre if there is no wheel arch
Minimum of two spare wheels and equipment to safely change a wheel.
Seatbelt for the driver and all passenger seats.
Dry Chemical Powder type fire extinguisher. The fire extinguisher shall be securely
mounted on a bracket and located so that it is easily accessible in an
emergency.
Air conditioning system able to maintain an in-cab temperature of less than 30oC
under all driving conditions.
First aid kit.
Minimum of one hazard warning triangle.
Working radio-cassette.
No modification may be made to any vehicle without endorsement from the vehicle
manufacturer or the local agent.
Towing equipment, including tow bars and tow-hooks, shall be fitted by the vehicle
manufacturer.
Signs, stickers or labels shall be fitted in such a manner that they do not obstruct
the driver's vision or impede the driver's use of any controls.
Heavy vehicles must have the maximum payload details (in kilogram’s) of a cargo
or load area painted or applied so that it is clearly visible to persons loading the
vehicle, except on prime-movers
Heavy vehicles with a load bed for general cargo shall comply with the above
requirements.
Rear-mounted reversing alarm, capable of being heard from 8 meters.
A storage box for tools and auxiliary lashing equipment.
A band of alternate yellow and black chevrons shall be painted across the entire
rear width of the heavy vehicle, except on prime-movers.
Two red high-intensity lights shall be fitted as high and as far apart as practicable.
Section 11.0
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Fire Safety
11.1 What Is Fire?

Fire is a rapid chemical reaction. Fire burns because four elements are present, fuel
(crude oil, wood), oxygen (air), heat (sparks from welding, static electricity, friction, hot
surfaces, electrical equipment, flames), and chain reaction (involving the fuel and
oxygen). Remove one of these (fuel, oxygen or heat) or stop the chain reaction and
the fire will go out. Just as it takes all four sides to make a pyramid, it takes all four
components (fuel, oxygen, heat and a chain reaction) to make a fire.
FIRE PYRAMID
Speed up the process and an explosion results.
Types of Fires
It is important that you be able to identify the type of fire to be fought, so that proper
fire fighting equipment can be used. The National Fire Protection Association (NFPA)
classifies four categories of fires:
Class A
These are fires in ordinary combustible materials, such as wood, paper, textiles,
packing material and rubbish. The cooling or quenching effects of water are effective
in extinguishing these fires.
Class (A) fires are also extinguished by multipurpose chemicals which provide rapid
know down of the flame and form a fire retardant coating which prevents re-flash.
Class B
Flammable liquids and gases such as oil, grease, gasoline or paint are the sources of
Class B fires. These fires can occur in the vapor-air mixture over the surface of the
flammable and combustible liquids. A smothering or combustion inhibiting effect is
necessary to extinguish this type of fire. Dry chemicals, foam, Halon, FM 200, carbon
dioxide and water fog all can be used as extinguishing agents.
Class C
These fires occur in electrical equipment (motors, generators, switch panels and
computers) where a non-conducting extinguishing agent must be used. Dry chemicals,
Halon and carbon dioxide are suitable. However, carbon dioxide and Halon are not
recommended for use outdoors because they are readily dispersed by the wind. When
you fight any electrical fire, disconnect the power source first. Foam and water
conduct electricity and could cause personal injury or could short-circuit the equipment
and therefore should not be used.
Class D
Class D fire involves combustible metals such as magnesium, zirconium and sodium.
Special techniques, extinguishing agents (such as dry powder) and equipment are
required. Certain types of cathodic protection systems may contain combustible
metals.
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11.2 Fire / Emergency Exit

Approved Fire Exit signs displayed adjacent to the exit indicates fire exits. Fire Exit
Route signs indicate exit routes. Access to all alarm points and extinguishers must be
kept clear at all times.
All doors labeled, as Fire Doors must be kept shut. Doors, which are designated as
Fire Exits and routes leading to these doors, must remain unobstructed at all times. A
key shall be kept permanently adjacent to any exit door, which is kept locked after
normal office hours.
11.3 Action on Discovering a Fire

Staff is instructed that the person discovering a fire should activate the nearest fire
alarm in order to raise the alarm. On hearing the alarm, administration staff will
telephone the emergency services and request the fire brigade.
Action On Hearing The Fire Alarm (Emergency Plan)

On hearing the fire alarm (a continuous sounding bell) all staff should leave the
building by the nearest practical fire exit and make their way to the fire assembly point
in the car park. Personnel should not stop to collect personal belongings. Personnel
should not re-enter the building until told that it is safe to do so by a senior member of
staff or the HSE Manager.
11.4 Fire Extinguishers

Fire extinguishers are positioned in suitable locations throughout, and are tested
annually. The date of each test is recorded on the individual extinguisher. A notice
stating what type of fire the extinguisher may be used on is located either on the unit.
Fire extinguishers must not be used to hold doors open.
Information regarding types of Fire extinguishers and their applications is provided in

this manual, posted in the notice boards and distributed to all Office Staff.
11.5 The Fire Alarm System

The fire alarm system consists of a continuous sounding bell actuated by break glass
alarm points throughout both levels.
The alarm maintenance company regularly tests the full system and the tests are
recorded in a log of alarm tests and fire drills. A different point is tested each time.
Fire drills are held at least once a year and entered into the same log as above.
11.6 Fire Prevention

Prevention is the best method of avoiding a fire and its tragic consequences. We must
make a conscientious effort daily to practice fire prevention. To do this, it is important
to know the principal causes of fires and ways to minimize them. The major causes of
fire include electrical overloads or malfunctions, mental errors, poor housekeeping,
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smoking, improper welding operations and poor equipment maintenance. You can
eliminate most of these causes by using common sense, following proper work
procedures and maintaining good housekeeping.
You should observe the following precautions at all times in order to minimize any fire
hazard:
1. Know your work area. Keep it clean. Know what materials around you could
ignite accidentally. Wear proper clothing and keep it clean. Handle and store
flammable materials with extreme care.
2. Do not leave oily or paint-soaked rags, waste, or clothing lying around, since
a fire may result from spontaneous combustion. Containers for such items
will be provided. Empty these containers frequently, and dispose of the
rubbish in a safe and environmentally sound manner.
3. Keep all solvents in approved, properly labeled containers. Handle and
dispense gasoline, naphtha, lacquer thinner and other solvents only in U.L
listed, properly marked safety cans.
4. Do not use flammable liquids such as gasoline, naphtha and lacquer thinner
for cleaning purposes.
5. Keep all containers flammable liquids tightly closed and away from stoves,
furnaces or other potential ignition sources.
6. When pouring or pumping gasoline or similar flammable liquids from one
container to another, maintain metallic contact between the pouring and
receiving containers. This prevents static electricity from igniting the vapors.
7. Maintain good ventilation in all buildings where natural gas, gasoline or
other flammable liquids are being handled.
8. Avoid using paint, insect sprays and paint removers near an open flame,
because many of these are flammable. Read their labels for proper
instructions special precautions.
9. Use and handle flammables with extreme caution. Transport flammables
carefully, following Department of Transportation requirements and avoiding
spills and drips. Follow all specified disposal procedures. Contact your
Supervisor or Safety Department for specific requirements.
10. Mops, rags and other combustible materials should not be placed for drying
or storing near engine exhaust or other sources of ignition.
11. Remove excessive amounts of dry grass; remove weeds from around oil
and gas handling equipment.
12. Do not allow excessive volumes of flammable liquids to accumulate in the
drip pans beneath piping or equipment.
13. Use soapsuds when testing for leaks on natural gas connections. Never use
an open flame.
14. Always follow the proper procedures when lighting direct-fired vessels.
15. Regularly and thoroughly check equipment and machinery of mechanical
sparking, heat build-up due to friction, and sparking or hot spots from
electrical shorts in wiring, switching, motors etc. Clean up oil and gas leaks
and report them for repair as soon as possible.
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16. Hydrogen gas is generated when storage batteries are recharged. Battery
rooms and battery recharging areas may contain explosive concentrations
of hydrogen gas. Keep sources of ignition away.
17. Use caution when jumping car batteries, as explosions have occurred from
sparks generated during the attachment or removal of jumper cables. Attach
the negative cable for the dead battery last and attach it to the frame rather
than the negative post. This clip is also the first to be removed after the
vehicle is started.
18. Vehicles can be an ignition source for flammable and combustible materials.
Catalytic ignite oil or gasoline vapors.
19. Follow the hot work permitting procedures and hot work operational
guidelines.
11.7 Fire Protection

Fire is one of the worst things that can occur. Obviously, everyone must work to
prevent fires by utilizing safe work practices, including good housekeeping.
All staff is to be trained on how to use available fire fighting equipment and to
recognize the type of fire for which each is designed. In the event of fire, employees in
the immediate vicinity are expected to use that training to:
* Preserve human life,
* Protect public safety and
* Minimize property damage.
In that order, the employee is expected to turn on a fire alarm immediately and to
extinguish the fire, if that is possible with available equipment that he has been trained
to use.
Any employee may be assigned to specific fire duties. These duties may be assigned
verbally by supervisor, may be posted, or may be contained in a site emergency plan,
depending on local requirements. You are responsible for knowing what your duties
are in the event of a fire.
As a final note: All fires need to be reported to your supervisor, as per local reporting
procedures.
11.8 Fire Fighting Agents
1. Water
Good for Class A fires. Works by cooling, use pumps, stored pressure extinguishers,
hose streams or buckets.
2. Compressed Inert Gas

Chain reaction. Extinguishers of this type include carbon dioxide and halon. Both are
stored pressure extinguishers.
3. Dry Chemical
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Good for Class B and C fires. Works by interrupting the chemical chain reaction.
Extinguishers are stored pressure or cartridge operated.
4. Multi purpose dry chemical

Good for Class A, B and C fires. Works mainly by interrupting the chemical chain
reaction and by smothering (coating) Class A materials.
5. Dry Powder
Special powders are used for Class D fires. Usually applied by a scoop or shovel.
11.9 Fire Extinguishers

Fire extinguishers are an important part of any fire protection program. For fire
extinguishers to be successful the following conditions must be met:
1. The fire must be discovered while it is still small enough for the extinguisher
to be effective.
2. The extinguisher must be easily accessible and in proper working condition.
3. The extinguisher must be the proper kind to extinguish the fire.
USE OF HAND PORTABLE FIRE EXTINGUISHERS

At Company locations, there may be several different types of fire extinguishers.
The hand portable, cartridge type, dry chemical extinguisher is the most commonly
used extinguisher. If you have not been trained on the use of the types of
extinguishers found in your work area, contact your supervisor to schedule a training
session.
To operate the hand portable, cartridge type, dry chemical extinguishers:
3. Take the extinguisher off the hanger and walk a safe distance upwind
from the fire.
4. Remove the hose; this will break the tamper seal.
5. Firmly grip the nozzle and pressurize the extinguisher by sharply striking
the puncture level. Keep clear of the extinguisher cap by leaning the
extinguisher in a safe direction or by standing to one side.
6. Lift the extinguisher by the carrying handle and approach the fire with the
wind at your back.
7. Squeeze the nozzle valve completely open when you are within 6 to 8
feet of the fire. Do not throttle the valve. Direct the stream of dry
chemical 6 inches ahead of the flame edge, using a side-to side motion.
Make each sweep of the stream slightly wider than the near edge of the
fire. Do not raise the nozzle to chase the fireball.
8. Note that the discharge time for a 30-pound capacity extinguisher is only
approximately 21 seconds. If your extinguisher begins to run out of
chemical, back away from the fire.
9. Always back away from an extinguished fire. Never turn your back,
because the fire could flash back.
After using the extinguisher, turn it upside down on its filler cap and
squeeze the nozzle to release all the pressure.
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Section 12.0
Audits & Review
12.1 General
Audits and reviews shall be conducted to verify the implementation and effectiveness
of the HSE Management System.
12.2 Audits
This section of the HSE-MS deals with formal, scheduled, HSE Audits. Its coverage
does not include unrecorded inspections, that employees will carry out on items of
equipment before use, or that a supervisor will carry out informally as he walks the job.
To ensure comprehensive coverage of this important aspect of the HSE-MS, Audits
shall be expanded to cover Inspections along with it. The terms “HSE Inspection” and
“HSE Audit” are commonly confused. In order to ensure that the difference between
the terms is understood within the AG, an overview of each is given below.
12.2.1 HSE Inspections

An HSE Inspection is an activity, which, generally speaking, focuses on the inspection
of hardware including, but not limited to the examples given below:
• Camps, and their integral parts and provisions.
• Vehicles, and their integral parts and provision.
• Vehicles, trucks (e.g. Well Pulling Hoists), and their integral parts and
provisions.
• Rigs, and their integral parts and provisions.
• Workshops, and their integral parts and provisions.
• Storage locations, and their stock, integral parts and provisions.
• PPE, its availability, adequacy, type, issue, and use, etc.
HSE inspections are in two stages. The first stage is the inspection itself, with the
objective of determining whether the facility inspected, its integral parts and provisions
are in compliance with the established AG Policies, Manuals, Procedures, and official
AG documents or references (e.g. Client regulations), and are fit for purpose in that
their condition, at the time of inspection, was such that no foreseeable harm could
result to:
• The health and safety of personnel.
• The integrity of Clients facility.
• The integrity of AG operating plant.
• The environment.
The inspection itself is a sampling exercise focusing on the identification of

nonconformance, and other factors, which, whilst not representing non-conformance,
may inhibit the HSE integrity of the operation. During HSE inspections, deficiencies
(non compliances) may be noted which have the potential to:
• Result in physical injury to personnel.
• Impact upon the health of personnel.
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• Result in damage to the client’s facility.

• Result in damage to AG operating plant.
• Impact upon the environment, flora or fauna.
• Impact the company’s reputation.
Inspection checklists - specific to each facility or operation may be prepared prior to

the inspection, or obtained from the respective policies, manuals and procedures. The
HSE Department should be contacted for advice on the most appropriate tools.
The second stage of HSE inspections consists of initiating the necessary action to
eliminate or control the factors, which have resulted in the above-listed deficiencies.
Within AG, this involves:
• The identification of the necessary corrective actions.
• Designating those actions to specific actions parties.
• Establishing completion dates for the corrective actions.
• The issue of a corrective action certificate against deficiencies.
12.2.2 Partnership & Ownership of AG Vehicles, trucks by HSE

Advisors
It is well documented that only 10% of Industrial incidents are caused by unsafe
conditions, whilst the remaining 90% are caused by human and organizational factors.
In our efforts to address the 90% of the causes of incidents by adopting Behavioral
Safety Management System and in the spirit of generating partnership and building
relationship between the HSE team and the operational employees within the AG, the
following has been adopted:
• HSE advisors shall be assigned to a limited AG of vehicles, trucks to focus on.
• HSE issues shall remain as line management responsibility; however, the HSE
advisors will serve as catalysts to promote constant awareness within the
operational teams.
12.2.3 HSE Inspection Schedules

The respective HSE advisors shall routinely inspect their assigned vehicles, trucks
with a monthly updated schedule.
When the respective HSE advisors go on leave or rest days, their assigned vehicles,
trucks shall be inspected by their colleagues (other HSE advisors). This type of
inspection is designed to promote and maximizing on the wealth of experience of our
HSE advisors who each carry unique comparative advantages.
12.2.4 HSE Audits

The company maintains procedures for audits, (inline with customer / client’s
requirements), to be carried out, as a normal part of business control, in order to
determine the following in addition to the HSE Inspection objectives:
• Whether or not HSE management system elements and activities conform to

and are implemented effectively.
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• The effective functioning of the HSE-MS in fulfilling the company’s HSE policy,
objectives and performance criteria.
• Compliance with relevant legislative and customer / client requirements.
• Identification of areas for improvement, leading to progressively better HSE
management.
For this purpose, it should maintain an audit plan, dealing with the following:
Audit should cover all aspects of the operation of HSE-MS and the extent of its
integration into line activities, and should address all elements of the HSE-MS model:
• Leadership and Commitment
• Policy and Objectives
• Organization and Responsibilities
• Manpower, Resources and Competence Assurance
• Hazards and Effects Management
• Planning
• Standards, Procedures and Document Control
• Implementation and Monitoring
• Incident, Investigation & Reporting
• Audits
• Frequency of auditing specific activities / areas. Audits should be scheduled on
the basis of the contribution or potential contribution of the activity concerned to
HSE performance, and the results of previous audits. Annual and contract
specific HSE plans as well as client input should be guiding references to the
amendment of auditing frequencies.
Audit findings in a controlled manner to those responsible for the activity / area
audited, who should take timely action on reported corrective actions and
opportunities for improvement. Reporting should address:
• Conformity or nonconformity of the HSE MS elements with specified
requirements.
• Effectiveness of the implemented HSE MS in enabling objectives and
performance criteria to be met.
• Implementation and effectiveness of corrective actions from previous audits.
• Conclusions and recommendations.
• System for auditing and tracking implementation status of audit
recommendations.
• Distribution and control of audit reports.
12.2.4.1 Types of HSE Audits

HSE audits are of two types, internal and external audits
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12.2.4.2 Internal HSE Audits

An Internal HSE audits will be carried out by Senior Management and HSE advisors
other than those assigned to the respective facility. The Senior Management Audits
will be carried out as per a set schedule to be drawn up annually and maintained by
the MD office in collaboration with the HSE Department.
12.2.4.3. External HSE Audits

An External HSE audit will be carried out by clients, or other designated party
independent from AG influence. These will be carried out at random bases. A
professional HSE consultants or certification bodies may also be contracted to
conduct external audits.
The audit team will require broad knowledge of HSE matters and experience in
auditing practices and disciplines; specialist HSE or other technical expertise may also
be necessary. Audit teams require personnel with operational experience in the area
being audited, or access to such personnel. To ensure audit effectiveness, the
company will need to ensure that audit personnel have the support and authority to
procure the necessary information.
Audits may suggest remedial measures to overcome problems, or they may simply
note the nature of the problems and require the management of the audited function to
devise and implement an appropriate solution. In either case, the recommendations
should be agreed and followed-up in the next audit cycle, to ensure that necessary
improvements have been made.
The audit report will be submitted to line management of the activity / area being
audited and to the management representative for distribution and action as
appropriate. In addition to establishing an independent audit procedure, companies
may find it beneficial to encourage line management to carry out similar self-
assessment procedures.
12.3 HSE Review

AG senior management should, at appropriate intervals, review the HSE-MS and its
performance, to ensure its continuing suitability and effectiveness and to identify
strengths and weaknesses and measure progress against QHSE objectives, The
review should specifically, but not exclusively, address:
• The possible need for changes to the policy and objectives, in the light of
changing circumstances and the commitment to strive for continual
improvement.
• Resource allocation for HSE-MS implementation and maintenance within:
• The HSE Department
• The rest of the organization (Operations).
• Sites and / or situations on the basis of evaluated hazards and risks, and
emergency planning.
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The review process should be documented, and its results recorded, to facilitate
implementation of consequent changes.
Reviews should be used to reinforce continuous efforts to improve HSE performance.
The scope of reviews includes the company and its activities, products and services
with a focus on HSE-MS and HSE-critical activities.
HSE Review is to be carried out by the senior management weekly, quarterly and
annually. Issues to be addressed include:
• Any recommendations, which have been made in, audit reports, and whether or
not these have been implemented.
• The continuing suitability of HSE policy, and possible revision to address, for
example:
• Emerging / growing HSE concerns in specific areas.

• Developing understanding of HSE issues.
• Customer / client requirements.
• Potential regulatory developments.
• Concerns of employees, contractors/subcontractors, customers / clients,
government agencies and the public.
• Market pressures.
• Changing company activities and locations.
• Changes in the sensitivity of the environment.
• Consequent amendments to the HSE Plan and other HSE-MS elements
and documentation.
Customer / client may request for a joint review.

Reports of reviews need to make clear why they were conducted (e.g. routine
procedure, organizational changes, developments in understanding of HSE issues,
changes in environmental sensitivity, regulatory developments, reported deficiencies
in HSE MS).
Reviews should be used to reinforce the continuous efforts to improve HSE

performance.
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Section 13.0
General Safety Rules
13.1 Office Safety
13.1.1.1 Housekeeping
A good standard of housekeeping is required in the interests of safety. It is the
responsibility of all employees to keep their work area tidy at all times and to report
any hazards, to either their immediate supervisor or to the HSE Manager /
Administrator.
It is important that all passages and walkways are kept clear and that equipment leads
are positioned in such a way that they do not present a tripping hazard.
As a matter of course in the office environment, adequate ventilation should be

maintained in photocopying areas and in areas where correcting or cleaning fluids are
used.
13.1.1.2 Electrical Safety

All electrical equipment should be turned off when not in use. At the end of the
working day all equipment that is not required to operate overnight must be turned off
at the wall sockets if possible. Electrical sockets must not be overloaded; multi-way
socket used on the premises will include in the program of Portable Appliance Testing.
The following are the instructions to be followed when working with electricity:
1. Only qualified and authorized employees shall work on electrical equipment.

Contact your Supervisor if you feel that you need additional training.
2. All electrical equipment shall be properly grounded and/or bonded.
3. Treat all electrical equipment as if it were energized.
4. Check both the insulation and electrical cords of portable electric tools
before placing them in service. Use ground fault circuit interrupters (GFCI)
when appropriate. Report possible faulty equipment to your immediate
supervisor.
5. De-energize electrical circuits before work begins. Use electrical lockout/tag
out procedures to avoid inadvertently activating electrical circuits.
6. Do not contribute to overloading circuits. For instance, if you replace fuses,
use only the proper fuses for the circuit.
7. Use proper tools. Hard hats and ladders must be nonconductive.
8. Do not wear metal jewelry such as rings, bracelets and wristwatches.
9. Do not leave cover plates off electrical connection boxes, pressure switches
and similar small electrical equipment. Replace all cover plate bolts or
screws when work is completed and equipment energized. Do not leave the
door or front panel open on any motor controller or other electrical
enclosure.
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10. Reconnect all grounding/bonding cables that were temporarily removed

before you energize the equipment.
11. Avoid working on electrical circuits or equipment while clothing or shoes are
wet, or while hands or feet are in water.
12. In operating a disconnected switch stand to one side rather than in front of
the switch box.
13.1.3 Filing Cabinet

Filing cabinets may become unstable if more than one drawer is open at the same
time, for this reason only one drawer must be open at any time. Warning notices to
this effect are positioned on each filing cabinet, where built in safety devices are not
incorporated.
13.1.4 Smoking
It is the policy of AG to operate a virtual Non Smoking policy throughout building at all
times. The exceptions to this rule are in offices solely occupied by one person where
smoking is normally permitted subject to the feelings of other staff. The enforcement of
this policy towards visitors to the office will be made with discretion.
Cigarettes must be carefully stubbed out in the ashtrays provided before leaving such
areas. Cigarettes must not be left burning unattended in ashtrays and must not be
disposed of in waste paper bins.
Smoking is not permitted in the toilets, kitchen, corridors, etc, this prohibition being
clearly indicated by signs.
13.1.5 Alcohol and Drugs

Employees are reminded that alcohol/drugs remain in the bloodstream for some
considerable time after being consumed and that as a result; even if a period of
several hours has elapsed since the last drink/dose they may still be over the legal
blood content limit. This should be borne in mind when considering whether or not to
drive a vehicle the morning after consuming alcohol/drugs. Of particular importance
are the strict restrictions imposed by operators of offshore installations and other
potentially hazardous sites, with respect to alcohol/drugs, an personnel must at all
times comply with these restrictions.
Certain medications prescribed for conditions such as hay fever may cause
drowsiness. Employees should take into account any warnings printed on any drugs
prescribed referring to driving or operating machinery and act accordingly. If, after
taking medication, an employee feels unwell they should not drive, or perform any
duties that may place them at risk. Personnel who have been prescribed drugs that
could affect their work should inform their immediate supervisor for awareness.
The responsibility for ensuring that a person is fit to either drive, or operate equipment,
lies with the individual employee.
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Driving under the influence of either drink or drugs is a serious offense and the
organization shall take disciplinary action against any employee convicted of such an
offense. This disciplinary action may result in the dismissal of the employee. This also
applies to any breech of client restrictions on alcohol consumption or the use of non-
prescribed drugs. This should be borne in mind with respect to lunchtime
entertainment of clients, with behavior matched accordingly.
13.1.6 Display Screen Equipments

This section applies to all staff that use display screen equipment (VDU's) in the
course of their duties and covers both conventional PCs and Laptops.
A. Display Screen Users

Display screen users are defined as people who depend on the use of such
equipment to perform their job functions, normally use display screen equipment for
continuous spells of an hour or more at a time and use the equipment in this way more
or less daily.
B. Sitting of Equipment
Equipment should be sited in order that reflections on the screen from windows or
room lighting are minimized.
In order to achieve this, displays with non-reflective screens or supplementary filters

have been provided. Workstations should be sited in such a way that no one works
directly behind another video display unit (VDU).
C. Layout of Workstations
Workstations should be laid out with adequate working surfaces and in such a manner
that the operator might be comfortable, taking the following into consideration:-
Seating: Chairs that are adjustable to suit the operator have been provided; footrests
are available if requested;
Equipment: The VDU and keyboard should be positioned as recommended.
D. Health Surveillance
VDU users are requested to report any problems to their Manager or Supervisor as
they occur in order that they may be investigated and any necessary alterations made
to workstation layout.
E. Laptop Computers
The portability of such machines makes assessment of Workstations difficult;
however, users should be aware of the potential risks associated with the use of this
type of equipment and observe the following points:
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- Adopt a comfortable posture utilizing a supporting surface to support the wrists

wherever possible;
- Site the equipment so that glare and reflections on the screen are minimized;
- Position any leads or accessories in such a manner that they do not present a
tripping hazard to other persons working in the area.
- When portable machines are used regularly as an alternative to a conventional
machine, the same factors should be taken into consideration when sitting and
using the equipment.
F. Guides for users

Suitable guides are provided for operators, which includes the following:
- Awareness of the need to take breaks from operating at regular intervals, such
breaks may consist of leaving the operating position or just pausing to answer
the telephone and should be taken at approximately hourly intervals.
- The importance of keeping food and beverages off and away from the keyboard
and VDU to prevent accidental spillage.
- The importance of keeping the VDU screen clean and free from dust and/or
fingerprints.
G. Eye Tests
All staff who use VDU's during the course of their duties may, should they wish to do
so undergo a sight test under the medical coverage insurance provided by the AG
13.2 Security
Access to AG Office building from either the street or the car park, is via supervised
building security.
Visitors are to be accompanied or supervised at all times by a member of office staff.
Office main door is provided with alarm system operated after the normal working
hours once the door opened.
External doors used specifically as fire exits used in an emergency. It is not possible
to open these doors from the outside.
Building is covered by alarm system, and fire smoke detection that is regularly
maintained.
13.2.1 Visitors
To ensure security and personal safety, the following procedures apply to all visitors,
without exception: -
- Visitors will be accompanied or supervised by an staff member all times whilst

on the premises;
- Visitors must observe the offices HSE notices and any instructions given by
persons enforcing AG office HSE policy;
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July-2007
- Visitors must inform office management of any risks to their health; safety or
welfare involved in carrying out any servicing or repairs.
13.2.2 Contractors
All contractors working on AG premises shall be responsible for themselves, the
employees and any sub-contractors employed by them for:
- Complying with all statute and common law requirements regarding health,
safety and environment;
- Complying with all health, safety, fire, security and site instruction requirements.
13.2.3 Horseplay and Fighting

Horseplay and fighting are strictly prohibited at any AG facility.
13.2.4 Accident
All fatalities, personnel injuries, fires/explosions, property damage, and any accidents
occurring on AG property are to be reported immediately, or as soon as possible to
HSE Manager and the Managing Director
13.2.5 First Aid

AG office has a suitable first-aid kit, located in the meeting room.
The location of the first-aid kit is indicated via notice board and is readily accessible at
all times. The first-aid kit shall contain listed first-aid materials and nothing else.
All accidents requiring first aid must be recorded in the Accident Book that is located in
the cupboard with the first-aid kit.
In the event of the first-aider having to render emergency first aid or that a doctor or
ambulance is called, or the patient is referred, or taken to hospital, this must also be
recorded.
A content list is included in the first-aid kit; contents should be maintained in

accordance with this list. The contents of the first-aid kit should be replenished as
soon as possible after use.
Items must not be used after the expiry date shown on packets.
The first-aid kit and Accident records will be checked as part of the HSE inspection.
13.3 Personnel Protective Equipments

When you are at work some of the operations may involve the use of potentially
harmful materials. If this is the case you will almost certainly be required to wear
protective clothing or use protective equipment.
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July-2007
AG shall provide all site staff with the necessary PPE necessary for the scope of work
to be performed. As a minimum this will comprise:
- Safety Helmet
- Safety Sunglasses
- Overalls
- Safety working boots
Employees must make full and proper use of it, take reasonable care of it and report
its loss, destruction or any defect.
The following are some guides for use:
• Always use the PPE provided.

• Always make sure you know the location of emergency equipment.
• Always avoid keeping Tools / Articles in your pocket.
• Never use damaged defective and contaminated equipment.
• Never tuck the leg of your coveralls inside the safety boots.
• Never paint or put stickers on your helmet.
But before restoring to protective clothing and equipment, you should know what the
hazard you are exposed to be. (See next page)
EYES
Hazards: Chemical or metal splash; dust; projectiles; gas and vapor; radiation.
Choices: spectacles; goggles; face screens; helmets.
HEAD AND NECK
Hazards: impact from falling or flying objects; risk of head bumping; hair
entanglement; chemical drips or splash; adverse climate or temperature and risk of
contaminating products by hair contact.
Choices: Helmets; bump caps; hairnets; hats; caps; bread snoods; and cap hoods;
skull caps.
HEARING
Hazards: impact noise; high intensities (even if short exposure); pitch (high and low
frequency.
Choices: earplugs or muffs.
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July-2007
HANDS AND ARMS
Hazards: abrasion; temperature extremes; cuts and punctures; impact; chemicals;

electric shock; skin inflection; disease or contamination; vibration and risk of product
contamination.
Choices: gloves; gauntlets; mitts; wrist cuffs; armlets.
FEET AND LEGS
Hazards: wet; electrostatic build-up; slipping; cuts and punctures; falling objects;
heavy pressures; metal and chemical splash; abrasion.
Choices: safety boots and shoes with steel toe caps (and at eel mid-sole); gaiters;
leggings; spats and clogs.
RESPIRATORY PROTERCTION
Hazards: toxic and harmful dusts; gases and vapors; harmful microorganisms such as
bacteria and viruses.
Choices: disposable respirators; half masks or full face mask respirators fitted with
filtering cartridge or canister; powered respirators blowing filtered air to a mask; visor;
helmet; hood or blouse; fresh air hose equipment; breathing apparatus
13.4 Permit To Work (PTW)

It is the responsibility of client to provide a safe work environment to all of our
personnel to carry out its duties.
In doing so, work carried out on site often requires the completion and submission of a
work permit, and this is the responsibility of the Client to issue it.
The purpose of this is to:

I) Notifies area operators of work undertaken in their area of responsibility.
ii) Ensures necessary site safety procedures are adhered to.
All AG personnel / inspectors s are required to familiarize themselves with and adhere
to all local work permit requirements and site-specific safety regulations before
commencing work.
All required permits must be completed before work commences. Should AG client not
issuing the work permit before work commences, AG Inspectors should refuse to
perform the required activity until such permit issued.
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July-2007
13.4.1 A Hot Work Permit is required in advance of any work activity that may use or
generate the possibility of a source of ignition or when working in areas where there
may be the potential for explosion when work is being conducted in a confined space.
Hot work permit programs are used to provide protection against fire from welding and
other hot work that must be done in areas where flammable materials might be
present.
Although local policy will dictate the type of hot work permitting program for that area,
the following procedures should be adhered to at a minimum:
1. Make sure all appropriate departments and personnel are aware of the hot
work plans.
2. The supervisor shall appoint a person to inspect the area for flammable
materials.
3. Isolate all possible fuel sources.
4. Use a combustible gas meter to check the atmosphere for explosive vapors.
5. Utilize fire watches while the hot work is being done. Maintain the first fire
watch for at lease 30 minutes after the hot work has been completed. Those
on fire watch shall have no other duties.
6. The fire watch shall have fire-extinguishing equipment rapidly available and
shall have been trained in its use. The individual is also responsible to see
that it is in good working condition at all times during the fire watch.
7. If a permit card is used, the employee performing the hot work must keep
the card with him while the work is being done.
8. Double-check the area before leaving; to ensure that no ignition sources
remain.
If a break (such as lunch) is taken during the hot work, the above procedures must be
repeated and ensured before hot work resumes.
73

Arabian Gulf Oilfield Services-HSE Management System

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Arabian Gulf Oilfield Services HSE Management System

Arabian Gulf Oilfield Services

Health, Safety & Environment

Section 1.0 Leadership and Commitment 5

Section 2.0 Policy and Objectives 7

Section 3.0 Organization and responsibilities 9

Section 4.0 Manpower, Resources & Competence Assurance 21

Section 5.0 Risk Management 27

Section 6.0 Planning 35

Section 7.0 Standards, Procedures and Document Control 38

7.6 Management of Change 39

Section 8.0 Implementation and Performance Monitoring 41

Section 9.0 Crisis & Emergency Management 43

Section 10.0 Transport and Road Safety 50

Section 11.0 Fire Safety 56

Section 12.0 Audits & Management Review 61

Section 13.0 General Safety Rules 66

Introduction to the HSE Management System

Management leadership is also necessary to promote a culture conducive to good

• Belief in the company desire to improve HSE performance.

Of particular importance is that Senior Management provides a visible expression of

Demonstration of commitment from management includes:

To sum up, to foster active involvement of all employees in improving HSE

2.1 HSE Policy Statement

2.3 Distributions and Availability

The mission statement reads:

2.5.1 Specific Objectives

3.2 HSE Responsibilities

3.2.1 The MD has a special responsibility for:

3.2.2 HSE Responsibilities - Management (Departments Managers &units

3.2.3 HSE Responsibilities – Supervisors

3.2.4 HSE Responsibilities – Employees

• Compliance with posted safety signs, inclusive of road traffic signs.

3.2.5 HSE Responsibilities - HSE Advisor

3.3 Management Representative

3.4 Sub-Contractors and Suppliers

• The incident of an AG subcontractor is an AG incident.

3.4.2 C&S Evaluation, qualification and selection

3.4.3 Contractor/Subcontractor’s Resources

3.4.3.1 Contractor/Subcontractors Personnel

3.4.3.2 Subcontractors Vehicles, Plant and Equipment

3.4.3.3 Subcontractors Activities

The subcontractor’s activities, equipment, methods and procedures shall be monitored

• Signing in / out facility for visitors to site.

Activities, carried out by the AG subcontractors on certain vehicles, trucks, shall be

In order to apply an acceptable standard to subcontractor road journeys, and to

3.5 HSE Communication

3.5.1 HSE Meetings

3.5.2 Toolbox Talks

3.5.3 Hazard (Safety) Alerts

• AG Hazard (Safety) Alerts.

• Road Transport International HSE specs.

Corrective actions, consequential to the receipt of a hazard alert are required to be

Where an AG Hazard Alert is required, subsequent to an accident or high potential

3.6 HSE Notice Boards

3.7 Hazard Identification / Communication / Notification Form (Stop Card)

3.7.2 A Forum of Confidentiality in Reporting

3.7.3.1 All Employees shall be responsible for:

3.7.3.2 Operation Manager shall be responsible of:

3.7.3.3 HSE Advisor shall be responsible of:

when requested by the site supervisor. Receiving and communicating identified

• Vehicles, trucks, plant and equipment to meet business requirements.

Depending on the particular circumstances of the company, the management