Contents

Summary .......................................................................................................................3

Introduction ...................................................................................................................3

General provisions of the plan ......................................................................................3

EMERGENCY MANUAL............................................................................................5

1 Actions of personnel in case of threat and occurrence of emergency situations ........6

1.1. Procedure for notifying the administration and staff about the threat of
emergency situations .....................................................................................................6

1.2. The procedure for allocating vehicles for evacuation measures (if necessary)......6

2. General procedure of actions of the administration, staff in case of a threat of an

emergency .....................................................................................................................7

2.1. Actions of the security, the staff on duty, the administrator on duty when
receiving information about the threat of an emergency: .............................................7

2.2. Having received information about the threat of an emergency and having
assessed the situation, the director of the museum or his replacement: ........................7

3. Evacuation procedure: ...............................................................................................8

3.1 After the evacuation of people from the museum buildings to the deputy director,
as well as to the responsible staff ..................................................................................9

4. Instructions for the rescue of museum objects ..........................................................9

4.1 Rescue .....................................................................................................................9

4.2 Sorting ...................................................................................................................10

4.3 Treatment ...............................................................................................................11

4.4 Stabilisation Team/Packaging ...............................................................................11

5 Risk reduction...........................................................................................................11

6 Recommendations ....................................................................................................13

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 Summary

This report presents an Emergency Preparedness Plan for the public areas of the
Museum of Discoveries. The plan contains instructions on how museum workers
should act in emergency situations, without the influence of external services. The
plan also provides recommendations for the rescue of museum items during or after
an emergency, also outlined in general terms. At the end of the report,
recommendations are presented to improve the public area of the Museum of
Discoveries in emergency situations. At the end of the report there is a table with the
necessary information, namely: phone numbers of important services/employees, a
list of priorities and the location of fire extinguishers.

Introduction

The purpose of this report is to provide a practical guide for planning appropriate
activities for use in the Discovery Museum, in order to provide step-by-step
instructions for preparedness for a critical situation. The emergency action plan is
intended for museum staff. The main task of emergency planning is to maintain
control in the event of an emergency and to reduce potential damage as quickly as
possible.

General provisions of the plan

This plan defines the procedure for the actions of the organisation's personnel, up to
50 people in the event of a threat and emergency of a natural and man-made nature
and is mandatory for all employees (permanent/temporary workers or volunteers) in
the museum.
All personnel, regardless of their position, are obliged to clearly know and strictly
follow the established procedure for actions in the event of a threat and an emergency
situation that may endanger the life and health of staff and visitors. Emergencies of a
natural and man-made nature may occur suddenly or after a different duration of the
threat of occurrence. Based on this, the period of the threat of emergency situations
should be used to the maximum extent to prevent emergencies or reduce possible
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damage. For this purpose, the museum is transferred to the appropriate mode of
operation: high alert or emergency mode.
All museum staff, regardless of their position, must clearly know and strictly follow
the procedure established by this instruction in case of a threat or emergency of a
natural and man-made nature.
Copies of the plan should be available to all museum employees (regardless of their
position) in printed and digital format. Personal storage of the plan is necessary if the
employee is called after hours. These copies should be kept in a safe place, as the
plan includes personal information about the employee (contact information) as well
as the building plan. Every person who uses the building should be informed about
the procedures.
This is the first version of the plan written in 2021. Before releasing the next versions
of the plan, it is necessary to eliminate the previous version of the plan. This is
necessary in order to ensure that only one version is in operation at any time. Any
suggestions from the museum staff to improve the plan should be considered when
developing the plan.

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 EMERGENCY MANUAL

Discovery Museum, Blandford Square,Newcastle Upon Tyne,NE1 4JA

Copy number: 1 of 1
To be kept at : Discovery Museum, Blandford Square,Newcastle Upon Tyne,NE1 4J
Other copies held by: Employee of the Discovery museum
Confidential - if found please return to Discovery Museum, Blandford
Square,Newcastle Upon Tyne,NE1 4JA.

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 1 Actions of personnel in case of threat and occurrence of emergency
situations

1.1. Procedure for notifying the administration and staff about the threat of
emergency situations

a) During working hours, employees of the enterprise are notified by radio/mobile

communication/loudspeaker.
b) Notification of the administration and staff of the museum about emergency
situations during non-working (night) hours is made by phone.
Note: First of all, the administration of the enterprise is notified, and then, depending
on the situation, the rest of the staff.
When receiving a city warning signal - the howling of sirens, all radio points,
televisions and radios of the museum must be switched to the mode of receiving
voice messages transmitted by the main Department for emergency Situations of the
city.

1.2. The procedure for allocating vehicles for evacuation measures (if necessary)

a) During the emergency evacuation of personnel from the danger zone, all available
official vehicles, as well as personal vehicles of employees of the enterprise, are
involved.
b) Employees of the enterprise who have personal vehicles must unquestioningly
submit it to the administration for emergency evacuation of employees and visitors of
the enterprise from the danger zone.
Note: there are 7 emergency exits
Note: About each accident or emergency situation in the museum, the victim, an
eyewitness or a participant in the incident, after first aid, immediately, using all
available means of communication, notifies the head (head of the unit).
Failure to comply with this requirement may lead to a deterioration in the health of
the victim due to the lack of qualified medical care, and may also be the reason for
the untimely adoption of operational measures to control the situation, to minimise
its consequences.
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2. General procedure of actions of the administration, staff in case of a threat of
an emergency

2.1. Actions of the security, the staff on duty, the administrator on duty when
receiving information about the threat of an emergency:

a) During working hours:

1. Record the time of receipt of an emergency emergency message, check the
reliability of the received message with feedback.
2. Immediately report the information to the director of the museum or, in his absence
3. , to the deputy director
4. At the direction of the director of the museum or the person replacing him, notify
the responsible officials about the gathering of the staff of the museum staff
5. In the future, act on the instructions of the headquarters and the emergency
coordinator in Newcastle, taking into account the development of emergency
events. If necessary, prepare for evacuation measures.
6. To be constantly in touch with the territorial authorities for the elimination of
emergency situations
b) During non-working hours:
1. By means of a mobile phone, inform the director of the museum or the deputy
director about the emergency
2. At the direction of the director of the museum or the person replacing him, notify
the responsible officials about the gathering of the staff of the museum staff.
3. In the future, act on the instructions of the headquarters, the instructions of the
headquarters and the emergency coordinator in Newcastle, taking into account the
development of emergency events. If necessary, prepare for evacuation measures.

2.2. Having received information about the threat of an emergency and having
assessed the situation, the director of the museum or his replacement:

a) checks, by emergency telephone, the authenticity of the received message;

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b) organises the gathering of employees, and if necessary, the entire staff;
c) brings the situation to the attention of the staff and the staff;
d) organise a check of the operation of communication means (telephones), warning
and alarm systems;
e) if necessary, give an order for the immediate evacuation of visitors and staff from
the threatened site (place) of the museum territory;
g) organises strengthening of the museum's security (additional briefing of guards
and staff on duty);
k) to allocate for the meeting of the special forces service, the Museum staff who
know the peculiarities of the object, the location of the utilities,
location of access roads, fire hydrants, etc.;
l) in a timely manner makes necessary adjustments to decisions, avoiding failure in
the organisation and carrying out activities for the prevention and elimination of
emergency situations, the safety of visitors and employees of the Museum and
evacuation measures.
2.3. Upon completion of these events, the director of the museum or his replacement
reports by phone about the events held to the head, the chairman of the Board of
Trustees, the head of Tyne & Wear Archives & Museums, as well as a representative
of Newcastle City Council will be immediately notified.

3. Evacuation procedure:

Evacuation of people from the museum is carried out at the direction of the museum
administration, and in case of a direct threat – immediately, without waiting for
instructions, at the same time: a voice alarm is activated, an alarm is additionally
triggered ;
the Deputy Director of the Director of Education, the curator of Collections, the
Director of Development and the staff on duty ensure the opening of all emergency

8
exits and set up posts to ensure the organised evacuation of people from the museum
building ;
all work not related to evacuation measures is being stopped;
all people are directed to the nearest evacuation exits. All available stairs and exits
are used for evacuation. The exit is made according to the evacuation plan , copies of
which are located in all galleries and places of open access
, if possible , to check the presence of people in the building using CCTV cameras

3.1 After the evacuation of people from the museum buildings to the deputy
director, as well as to the responsible staff

a) carefully check all premises to exclude the possibility of people staying in a

dangerous area.
b) when leaving the premises or building, all doors and windows should be closed
behind them and all sources of electricity should be turned off
c) remove from the danger zone all workers and other persons not engaged in the
evacuation of people and the liquidation of an emergency ;
d) set up security posts at the exits of the building to exclude the possibility of
visitors and employees returning to the building where an emergency occurred.

Note: Deputy Director - takes measures to eliminate emergencies in compliance with

security measures.
Designated employees take measures to evacuate and protect material assets while
observing security measures.

4. Instructions for the rescue of museum objects

4.1 Rescue

a ) It is necessary to save the collection objects as soon as possible - this is the main
task
b) The curator of collections is obliged to determine the area of work

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c) Junior employees of the museum, volunteers can help the curator to clean the room
from excess water, soot or other consequences of an emergency, this is necessary in
order to start work on the rescue of objects
d) Only after the briefing and preparation of the area, workers can begin to move
items
e) It is necessary to protect undamaged items with plastic wrap
To begin with, it is necessary to clear the floor area in order to prevent further
damage and ensure the safety of employees
First of all, it is necessary to clean
First clear the most important objects for the museum, then the objects
It is necessary to handle things very carefully that are stuck between other things as a
result of an emergency. In this case, more people may be needed
At this stage, all items must be left in the condition in which they were found
Objects must be put in specially prepared boxes to minimise the risk of interaction
with the object
If the product is packed, it does not need to be unpacked, it is necessary to move it to
the next zone-the sorting zone

4.2 Sorting
A lot of free space is needed for this stage
It is necessary to check all packed items. There is a possibility of detecting wet boxes
or crates. In this case, it is necessary to move the contents of the damaged box/drawer
to a new box with the original label. Thus, the working time on this step will be
reduced
The creation of a cataloging system will help to systematise the work at this stage
Undamaged items should be stored together, protected and placed in a safe place.
Items damaged only by fire should be stored together, protected and
placed in a safe place. They can be cured later.
Minor water damage should be transferred to the cleaning team.

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Items that are soaked and can be frozen should be sent to the stabilisation/packaging
group
Products that are soaked and cannot be frozen must be handed over to the processing
team.
The material damaged by mold should be sent to the stabilisation/packaging group.

4.3 Treatment

1) A lot of free space is needed for this stage

2) This is necessary for materials that have received minor damage from water, or
soaked objects that cannot be frozen.
3) The curator of the collections will appoint eriya for air drying.
It is necessary to use fans for quick drying, you can not use a warm air flow
4) If it is necessary to remove the plaque from the soot, then you can use water and
gently wipe the objects
5) No need to disconnect randomly glued objects. Consult with the restorer.

4.4 Stabilisation Team/Packaging

1) Objects that are completely wet and cannot be air-dried should be frozen
2) All items subject to freezing should be packed in bags or, if possible, wrapped in
polyethylene.
3) Items should be moved to crates where possible.
4) Some items that cannot be frozen can be stored wet. For this purpose, use strong
boxes

5 Risk reduction

1) Automatic shutdown of gas, sewage, electricity and water supply. In addition,

automatic shutdown of the main switches and fuses to prevent reverse electricity
when starting the generator during the response and recovery process.
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Self-inspection of fire safety for cultural institutions and accompanied by a fire
inspection of personnel to ensure proper fire safety on the part of personnel and
adequate protection against fire risks. This includes coordination with both the design
and maintenance aspects of exhibitions and storage, so as not to disrupt the
evacuation routes of people and objects.
Valuable items are stored in a concrete vault to minimise the spread of fire or
damage. The items are divided into sections to prevent the penetration of fire and
water. Also in the concrete basement there are works of art stored on sliding metal
shelves. To reduce flood damage, paintings are hung 60 cm above the floor.
Textiles are stored in one storage room to prevent the spread of fire. It is kept at a
height of 2 feet in the middle of the room and is covered by other industrial shelves to
minimise water damage due to sprinklers.
Furniture is stored above ground on shelves and pallets. Any objects located close to
the ceiling are covered with a low-density polyethylene film to prevent water damage
due to automatic sprinkler systems.
HOBO or any relative humidity and temperature data loggers in a plexiglass case are
available in each storage and exhibition area.
Wider use of plexiglass display cases and coverings for items made of organic
materials (leather, straw, bones, shells and ivory), textiles and documents (including
photographs).
2) The use of quick-release fastening systems for easy movement of objects in case of
damage.

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 6 Recommendations

1) Equip exhibition galleries, corridors, lobbies with functionally decorated benches

with hinged covers, in which an emergency evacuation chair is installed. In the event
of an emergency, the elevators are unsafe, and any employee or visitor with
disabilities should be able to evacuate down the stairs. The folding chair is
conveniently placed next to exits and along designated evacuation routes, has a small
handle height, light weight and a reliable brake, so anyone can help this person.
2) It is necessary to install an alarm button on the information stack and all museum
staff and volunteers are required to undergo training on its use.

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Appendix №1 -Kits and equipment for their location in case of an emergency

Stationary Cleaning Materials Tools Mixed

Protective Clothing
( head office, 3th (technical room ( head office, 3th
floor) ( archive) floor)
in the basement) ( basement)

Aprons Polythene sheet (25

Pens (ball-point) Tool box
Coveralls m x 4 m) Rope
Pens (waterproof) containing:
Absorbent Dust Masks Fire blankets
Clipboards A4 hammer
cushions Fluorescent First Aid kit
Paper pads A4 Screw drivers,
Buckets Mops waistcoat Gloves Fold flat boxes
Notebooks (spiral pliers, hatchet,
Wringers Sponges Gloves (rubber) Polythene bags
bound) Parcel Tape Knife, crow bar
Yard Brushes Gloves (leather) (various sizes)
Waterproof cloth Flood light & spare
Refuse sacks Rags Goggles Blotting paper
tape String bulb Head torches
Overshoes Silicone release
Tags (waterproof) Torches
Safety helmet paper

Appendix № 2-Priority Lists

Priority level 1
The museum items presented in the table should be saved first of all in an emergency.
Their location in the building will be indicated by a fluorescent marker either on a
box in the archive (or a shelf in the archive) or if the object is displayed on the dis-
play there will be a label at the bottom.

Floor Object Location

Second floor Hammond №2 Ideal Typewriter, 1 Scinece Maza

Priority level 2
These items will be saved after the items from the ‘Priority level 1' list.Their location
will be marked with a yellow label either on the box or on the shelf in the archive. If
the object is exposed, then the yellow label will be located at the bottom in the right
corner of the display.
Floor Object Location

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 First floor T.S.S. ‘RANPURA’ & ‘RANCHI Story of the Tyne

The remaining facilities will be rescued after Priority level 1 and 2. The Emergency
Management Coordinator must resolve this issue on the spot, depending on the scale
and type of incident

Appendix № 3- Telephone numbers

Staff Telephone number
Contact Telephone number

Executive Director xxxx-xxx-xx

Curator of Collections xxxx-xxx-xx

Director of Education xxxx-xxx-xx

Director of Development xxxx-xxx-xx

IT Specialist xxxx-xxx-xx

Project manager xxxx-xxx-xx

Essential services telephone number

Contact Telephone number

Gas Emergency 0772 047 247

Water Emergency 0800 393 084

Electricity Emergency 0800 668 877

Less urgent calls to the Police 101

Police 999

Ambulance ( NHS) 111

Mental Health Support 0300 304 7000.

Crimestoppers 0808 555 111

North Tyneside Council Emergency Response 0330 333 7475

Tyne and Wear Archives & Museums 0191 232 6789

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 Newcastle City Council 0191 278 7878

Local services telephone numbers

Contact Number

Locksmith 0191 438 6595

Scaffolding erector/ roof repair 0191 526 3565

General Builder 07798 672737

Electrical 07557 359989

Plumber 0191 338 9349

Fire Bridge ( local ) 0191 444 1140

Security Firm 07967 398709

Installation of security systems 0191 653 1103

Glazier 0191 272 7719

Carpenter 0191 284 0465

Insurance 0191 212 1234

Legal advisor 0191 273 3817

Service and Disabled Lifts 0191 271 9803

Newcastlechronicle 0191 232 7500

Manpower 01911 227 5923

Janitorial 0191 917 9122

Utility company 0800 668877

Appendix №4- Fire Extinguisher Locations

Fire Extinguisher Locations
Ground floor Shop - 1

Meeting room -1

Newcastle Story- 11

Learning room-1

Tyne and Wear Archives- 2

First floor Story of the Tyne

Tyneside Challenge-3

Working Lives- 4

Charge!-2

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 Second floor Cafe-1

Destination Tyneside-2

Scinece Maza-2

Mini Maza-1

Equipment for 4 stages of salvage of museum items

Salvage Sorting Treatment Stabilisation/ Packing
Team

PPE PPE PPE PPE

Equipment Trolleys Tables Crates
PPE as required Crates Crates Sponges Polythene Strung tags Polythene
Trolleys sheeting Blotting paper bags Release paper.
Waste bins Scissors Dehumidifiers
Wet vacuum Pencils Trolleys
Mops and buckets Tables Fans
Waterproof markers Damage Lists Polythene Plastic aprons Kitchen
Bubble wrap sheeting Clip boards roll
Labels for crates Waterproof pens Pencils Water spray
Polythene sheeting
Bin liners
Torches and emergency
lighting

Approach to this assignment. How did you set about it?

For me, this is a very interesting topic that develops imagination and makes it makes
it necessary to think about what and why exactly in this order. It was very interesting
to compare the plans of various museums between each other and see what this or
that museum specifically focuses. It was difficult to find some information on the
employees of the museum or some other internal information (although it may be my
wines, which was not diligently sought). Also, the word restriction, to write a full
Emergency Preparedness Plan for The Public Areas of a Museum, you need to use
more information. This restriction made it seeks to think critically and analyse what
should be in the report, and what is not. It also concerns the structure of this report, it
seems very simple and clear to me, it was interesting to create a plan from scratch.

17
That is, there is no specific standard as a plan should look and I was curious to create
my own plan as part of this work. However, to create a good and current plan for the
museum, more people need more people from different spheres and different
experiences. When creating an action plan in emergency situations, it is necessary to
consult with various stakeholders within the institution, and at the end of the action
plan in emergency situations. But within the framework of the study task, it was
necessary to "play" all the roles. That is, while writing a report, I put myself at the
place and director of the museum, and visitor and responsible for saving the
collection. Also in the Discovery Museum there are very friendly people who
responded to my questions about the building, evacuation plans and have given really
important and useful information.

18