Talent Solutions

PowerSuite for RPO How-To

How to Create a Job Folder in PowerSuite

1. On the left-hand side, under the Avature logo, click on “Folder”. If
you see “Person” or “Company” beneath the Avature logo, click on
the down carrot and then click on ”Folder”.

If you see “Folder” If you do not see

next to the + symbol, “Folder” next to
you can click on that the + symbol, you
to begin opening a can click on the
folder. down carrot then
click on “Folder”.

2. Click on the appropriate Folder Template based on the folder you need.
Note: In this example, we are opening a Job Folder for the
ManpowerGroup Solutions RPO team. Your team’s available templates
will automatically populate based on your configured settings.

3. Fill in the necessary fields in the folder template.

The following pages of this handout contain screenshots of the folder
sections and notes on each field.
*Fields with grey backgrounds are locked from edits.
 Enter the Title of your position. Note this field populates in various
emails and IS VISIBLE to candidate. Consult with you lead on naming
conventions for your program.
Best Practice: Use the Client ATS Job Title.

Leave “Is Open” and “Is Published” unchecked.

Company
will auto-
populate.
No need to
edit.

Enter the date

you create the
Folder.
Best Practice:
Fill in all location
fields for potential
integration
functionality.

Region & Country

will auto-populate
for you.

State and
City/Town are
required.

No actions
required.

Fields auto-
populate
based on your
program.
Do NOT edit.
 “Folder Record Type” and “Job
Type” will auto-populate for you.
No need to edit.

Information entered in Job

Description is visible to candidates
when position is posted via
integrations.

Information entered in Job Notes

is visible internally only.
Best practice: Capture key notes
here.

Enter Client ATS Job ID (information

gathered from Client ATS). This syncs up
requisition activity between PS and Client
ATS.

Enter Link To Apply in Client ATS

from client career site. This link
auto-populates in email for
candidates to apply later in the
Source & Screen process.
Note: If your client does not have
an ATS, consult with your Lead.

Client Name (Client Level

1) will auto-populate for
you. Consult with your
lead to understand if
Client Levels 2 and/or 3
apply to your program.

Privacy Opt-In Language &

SMS Opt-In Language are
fixed fields and cannot be
edited.

Enter the name of your

Hiring Manager(s).
Consult with your lead on
whether this field is
required for reporting.
 See notes on Ownership
outlined below.

Sourcers and Screener

(Calendar Availability)
should be set and/or
verified by a Dispatcher
for every Job Folder.
Consult with your lead
for further clarification.

Note: Your title with MGS and your role in PowerSuite may not be the same.
Consult with you lead for more details. Please refer to the PS Roles/Dashboard
Handout for more details on the responsibilities for each PS role.
Lead/CFR
• Gains insight in to reporting and data quality dashboards.
• More than one Lead/CFR can be assigned for visibility to folder.
Recruiter
• Syncs folder with Recruiter Dashboard.
Additional Recruiters Needed on Job
• Syncs folder with Recruiter Dashboard.
Coordinator
• Consult with Lead on Coordinator role for program.
Is additional support needed on Job
• Defaults to “Yes”- do not update.
Dispatcher
• Syncs folder with Dispatcher Dashboard.
Support needed on job
• “Sourcer”/”Screener” selected by default- do not update.
Sourcers
• Syncs folder with Sourcer Dashboard.
• More than one Sourcer can be assigned for visibility to folder and
Dashboard insights.
Screener (Calendar Availability)
• Self-schedule feature pulls in this users Time Slots.
• Syncs with Screener Dashboard.
 Original # Openings Requested by
Client required and Updated #
Openings Requested by Client
available for edits later in process if
client changes # of openings. Used
for reporting purposes.

Date of intake call

need not be the Notes from intake call are only visible
date the job folder internally.
is opened- should
reflect true date of
intake for SLA
reporting purposes.

4. Click Save and the job folder is automatically shared with the Dispatcher
to review before opening and publishing.

When your folder is saved, it should be Closed and Not Published with the
status “Assign Support to Job. Your team Dispatcher will complete the process.