LETTER OF PLACING AN ORDER

Order letters are written to assign orders for goods or items They are written in a
very well-formatted and specific manner. The language of the letter is very formal.
You should be very careful to impart complete and accurate information. These
letters are to be written to the point only. You don’t need to add any extra
information.

FORMAT OF THE LETTER

Sender’s Address

Date

The Manager

Name of the company

Address of the company

Sir/Madam

Subject: ____________

INTRODUCTION - Ref. to quotation dated

2ND PARA- List of requirements/items to be ordered (IN TABULAR FORM)

Date on which delivery is required

Mode of payment

Items to be in good condition and as per requirement.

Ask for permissible discount

Yours faithfully

Signature

Name
(Designation)

1. You are Pawan Gupta, Hostel Warden, Zenith Public School, Kosikalan, Uttar
Pradesh. Write a letter to the Sales Manager, Bharat Electronics and Domestic
Appliances Ltd., New Delhi, placing an order for a few fans, microwaves, ovens, and
geysers that you wish to purchase for the hostel. Also ask for discount permissible
on the purchase.

Zenith Public School

Nehru Road Kosikalan

Uttar Pradesh- 201301

12th January 2022

The Sales Manager

Bharat Electronics and Domestic Appliances Ltd.

Daryaganj

New Delhi- 110002

Sir/Madam

Subject: Order for domestic appliances

We are pleased to inform you that our school has approved purchase of the
following items from your company. The details of our requirement have already
been discussed with your representative. Kindly send these at the above-mentioned
address through transport carefully as per the prices already negotiated.
 S.NO Name of the Items No. of Items Brand

1. FANS 48” 25- white Bajaj

25- brown

Total- 50

2. Microwave Oven 25 LG

3. Bulbs 60 w 50 Nova

4. Tubelights40 w 10 Nova

5. Geyser 10 Bajaj

Kindly ensure that all the items are in good condition and packed properly. The items
must be delivered within 15 days of the issue of this letter. Payment will be made via
cross cheque issued in the favour of your company after the delivery of the items.
Any damage charges during transportation will be borne by you. Further kindly note
that the transportation will be paid by you.

Yours sincerely

SIGNATURE

NAME

(Hostel Warden)

2. You are Mr. Allen, Sports Secretary of Universal Public School, Preet Vihar, Delhi.
Write a letter to Delhi Sports, Daryaganj, New Delhi, placing an order for sports
articles like footballs, cricket balls, Tennis balls and cricket bats to be supplied to
your school.
Universal Public School

Preet Vihar

Delhi-110092

19th January 2022

The Manager

Delhi Sports, Darya Ganj

New Delhi 110002

Dear Sir

Subject: Order placement of sports goods

Universal Public School is pleased to inform you that our sports Committee has
approved the quotation sent by you for the purchase of sports goods. This is with
reference to quotation no. 239875643 dated 19th December 2021. Kindly send the
following items at the above address.

S.NO NAME OF THE QUANTITY BRAND

ITEMS

1. FOOTBALL 10 SPARTON

2. CRICKET 10 COSCO
BALLS(LEATHER)

3. BADMINTON 15 YONEX
RAQUETS
 4. TENNIS BALLS 20 VICKY

5. CRICKET BATS 10 SS

All the items should be in good condition, well bound and packed properly and
delivered within a week. The payment will be made by cash once the items reach us.
Any damage during transportation would be your responsibility. Though in the past,
you have never given us any opportunity to complain, and the goods have always
reached us well on time, and in excellent condition as per our specifications, we do
expect the same delivery this time as well.

Yours sincerely

Signature

Allen

(Sports Secretary)

QUESTION FOR PRACTICE

You are Rakesh/Sonia , librarian of Cambridge Senior Secondary School, Noida.

Write a letter to the Sales Manager, Pearson Noida, Sector 63, placing an order for
some books for class 10th for your school library.

Cambridge Senior Secondary School

Noida – 201301

27th January 2022

The Sales Manager

Pearson

Sector 63, Noida- 201301

Dear Sir/ Madam

Subject: Order of books for class 10th