Accounts entries for Inventory module

S.No. 1 2 3 4 5 6 7

Process Name Miscellaneous Receipt Miscellaneous Issue Sub-Inventory Transfer Inter-Org Transfer Move Order Issue Move Order Transfer Physical Inventory

1.

Miscellaneous Receipt

Step I S.No. 1 Item Type of Item General Account Entry Debit

End of 1st Process

2. Miscellaneous Issue Step I S.No. 1 Item Type of Item General Account Entry Debit

4000

End of 2nd Process

3. Sub-Inventory Transfer Step I S.No. 1 Item Type of Item General Account Entry Debit

1000

Note: These account entries will be created for the source sub-inventory. No account entries will be

End of 3rd Process

4. Inter-Org Transfer Transfer of material from S60 Inventory Org to S02 WIP Organization Step I Shipping Inventory Org : S60 S.No. 1 Item Type of Item General Account Entry Debit 1000

Step II Receiving Inventory Org : S02 S.No. 1 Item Type of Item General Account Entry Debit 1000

End of 4th Process

5. Move Order Issue

Step I S.No. Type of Item General Account Entry Debit

Item

1000

End of 5th Process

6. Move Order Transfer

Step I S.No. 1 Item Type of Item General Account Entry Debit

1000

End of 6th Process

7. Step I S.No. 1 Item Type of Item

Physical Inventory - Excess

General Account Entry

Debit 1000

End of 7th Process

Note : If the actual quantity is less than the system quantity the above entry will be rever

Note: All the above accouting entries can be transferred to the General Ledger periodically

neous Receipt

Credit

System Entry Material A/c (45190) To Charge A/c (45199)

A/c code defaults from Organization material account Defined in header level in Misc. transaction form

Module Inventory

neous Issue

Credit

System Entry Charge A/c (45199)

A/c code defaults from Defined in header level in Misc. transaction form Organization material account

Module Inventory

1000

To Material A/c (45190)

ntory Transfer

Credit

System Entry

A/c code defaults from Sub-Inventory material account Sub-Inventory material account

Module Inventory

Material A/c (45190) 1000 To Material A/c (45190)

. No account entries will be created for the destination sub-inventory

rg Transfer

Credit

System Entry 45198

A/c code defaults from Inter-Org receivable a/c defined in shipping network Sub-Inventory material account

Module Inventory

1000

To Material A/c (45190)

Credit

System Entry 45193

A/c code defaults from Material account of S02 WIP org Inter-Org payable a/c defined in shipping network

Module Inventory

1000

45197

Order Issue

Credit

System Entry

A/c code defaults from

Module

Material A/c (45190) 1000 To Material A/c (45190)

Defined in header level in Move Order transaction form Sub-Inventory material account

Inventory

der Transfer

Credit

System Entry

A/c code defaults from Sub-Inventory material account Sub-Inventory material account

Module Inventory

Material A/c (45190) 1000 To Material A/c (45190)

ventory - Excess

Credit

System Entry Inventory Adjustment A/c (XXXXX)

A/c code defaults from Defined in Launch Adjustments form Sub-Inventory material account

Module Inventory

1000

To Material A/c (45190)

above entry will be reversed after launching the adjustments

eneral Ledger periodically [daily / weekly / monthly /]

Time of Creation Misc. receipt form is saved

Oracle Process

Time of Creation Misc. Issue form is saved

Time of Creation Sub-Inventory form is saved

Time of Creation Inter-Org transfer form is saved

Time of Creation Inter-Org transfer form is saved

Time of Creation

Move Order issue is transacted

Time of Creation Move Order transfer is transacted

Time of Creation After launch adjustments concurrent request is completed.

Accounts entries for Purchasing module

S.No. 1 2 3 4 5 6 7

Process Name Standard PO (Services) to Supplier Invoice

Standard PO (Expense / Inventory Expense Item) to Supplier Invoice - Receipt Routing

Standard PO (Inventory Asset Item) to Supplier Invoice - Receipt Routing Meth Purchase Returns to Debit Memo Expense Receipt Accruals (Expense Item) Transfer to GL At Receipt / Expense Receipt Accruals (Inventory Expense Item) Transfer to GL At Receip Inventory Accrual (Inventory Asset Item) Transfer to GL Pe

1.

Standard PO (Services) to Supplier Invoice

Step I

On raising Purchase Order S.No. 1 Type of Item Expense General Account Entry Debit Credit

Step II On raising receipt S.No. 1 Type of Item Expense General Account Entry Debit Credit

Step III On raising Supplier Invoice 1 Expense Charge A/c To Liability A/c 1000 1000

End of 1st Process

2.

Standard PO (Expense / Inventory Expense Item) to Supplier Invoice - Rece

Step I

On raising Purchase Order S.No. Type of Item General Account Entry Debit Credit

No Entry

Step II On raising receipt S.No. 1 Type of Item Inventory Expense Item General Account Entry Printing & Stationery a/c To Liability a/c Debit 1000 1000 Credit

Inventory Expense Item

1000 1000

Step III On raising Supplier Invoice

Inventory Expense Item

1000 1000

End of 2nd Process

3.

Standard PO (Inventory Asset Item) to Supplier Invoice - Receipt Routing Meth

Step I

On raising Purchase Order

S.No.

Type of Item

General Account Entry

Debit

Credit

No Entry

Step II On raising receipt S.No. 1 Type of Item Inventory Asset Item General Account Entry Material a/c To Liability a/c Debit 1000 1000 Credit

Inventory Asset Item

1000 1000

Step III On raising Supplier Invoice

Inventory Asset Item

1000 1000

End of 3rd Process

4.

Purchase Returns to Debit Memo

Step I

After return of the Material to Vendor S.No. Type of Item General Account Entry Debit Credit

Inventory Asset Item

Supplier a/c To Material a/c

1000 1000

Step II

Inventory Asset Item

1000 1000

Step III On raising Supplier Invoice 3 Inventory Asset Item

1000 1000

End of 4th Process

5.

Expense Receipt Accruals (Expense Item) Transfer to GL

At

Step I

Create a PO for Expense Item S.No. Type of Item Expense Item General Account Entry Debit Credit

Step II On raising receipt 1000 1000

Note: 1 The above entry will be transferred to GL on running the Receipt Accruals module at each p Note: 2 Reverse the accrual entry generated as per above on the first day of the following period

End of 5th Process

6.

Expense Receipt Accruals (Inventory Expense Item) Transfer to GL

Step I

Create a PO for Expense Item S.No. 1 Type of Item Inventory Expense Item General Account Entry Debit 1000 1000 Credit

Step II

Inventory Expense Item

1000 1000

Step III On raising Supplier Invoice

Inventory Expense Item

1000 1000

End of 6th Process

7.

Inventory Accrual (Inventory Asset Item) Transfer to GL

Step I

Create a PO for Expense Item S.No. 1 Type of Item Inventory Asset Item General Account Entry Debit 1000 Credit

1000

Step II

Inventory Asset Item

1000 1000

Step III On raising Supplier Invoice

Inventory Expense Item

1000 1000

End of 7th Process

Invoice - Receipt Routing Method : Direct

- Receipt Routing Method : Direct/Standard/ Inspect At Receipt / Period End At Receipt / Period End Period End

nsfer to GL L

to Supplier Invoice

Oracle System Entry

A/c code defaults from

Module

No Entry

Oracle System Entry

A/c code defaults from

Module

No Entry

Charge A/c (45198) To Liability A/c (31122)

Item definition-Purchasing(tab)Expense Account Finacial Options - Accounting tab GL Option

Payables

Supplier Invoice - Receipt Routing Method : Direct

Oracle System Entry

A/c code defaults from

Module

Oracle System Entry Receiving Inventory A/c (45192) To Expense AP Accrual A/c (31190)

A/c code defaults from Receiving Options form Org Parameters - Other Accounts (tab) - Receiving Accounts block

Module Purchasing

Material A/c (45190) Organization material account To Receiving Inventory A/c Receiving Options form (45192)

Inventory

Expense AP Accrual A/c (31190) To Liability A/c (31122)

Org Parameters - Other Accounts (tab) - Receiving Accounts block Finacial Options - Accounting tab GL Option

Payables

- Receipt Routing Method : Direct/Standard/ Inspect

Oracle System Entry

A/c code defaults from

Module

Oracle System Entry

A/c code defaults from

Module Purchasing

Receiving Inventory A/c Receiving Options form (45192) To Inventory AP Accrual Org Parameters - Other Accounts A/c (tab) - Receiving Accounts block (31190)

Material A/c (45190) Organization material account To Receiving Inventory A/c Receiving Options form (45192)

Inventory

Inventory AP Accrual A/c (31190) To Liability A/c (31122)

Org Parameters - Other Accounts (tab) - Receiving Accounts block Finacial Options - Accounting tab GL Option

Payables

to Debit Memo

Oracle System Entry

A/c code defaults from

Module

Inventory AP Accrual A/c (31190) To Receiving Inventory A/c (45192)

Org Parameters - Other Accounts (tab) - Receiving Accounts block Receiving Options form

Purchasing

Receiving Inventory A/c (45192) To Material A/c (45190)

Organization material account Receiving Options form

Inventory

Liability A/c (31122)

Finacial Options - Accounting tab GL Option Payables

To Inventory AP Accrual A/c Org Parameters - Other Accounts (31190) (tab) - Receiving Accounts block

fer to GL

At Receipt / Period End

Oracle System Entry

A/c code defaults from

Module

Item A/c (45199) Item Definition - Purchasing(tab) To Expense AP Accrual Purchasing Options (31191)

Purchasing

Accruals module at each period end. y of the following period

Transfer to GL

At Receipt / Period End

Oracle System Entry Receiving Inventory A/c (45192)

A/c code defaults from Receiving Options form

Module Purchasing

To Inventory AP Accrual Org Parameters - Other Accounts A/c (31190) (tab) - Receiving Accounts block

Charge A/c (45199) Organization material account To Receiving Inventory A/c Receiving Options form (45192)

Inventory

Inventory AP Accrual A/c (31190) To Liability A/c (31122)

Org Parameters - Other Accounts (tab) - Receiving Accounts block Finacial Options - Accounting tab GL Option

Payables

ansfer to GL

Period End

Oracle System Entry Receiving Inventory A/c (45192)

A/c code defaults from Receiving Options form

Module Purchasing

To Inventory AP Accrual Org Parameters - Other Accounts A/c (31190) (tab) - Receiving Accounts block

Material A/c (45190) Organization material account To Receiving Inventory A/c Receiving Options form (45192)

Inventory

Inventory AP Accrual A/c (31190) To Liability A/c (31122)

Org Parameters - Other Accounts (tab) - Receiving Accounts block Finacial Options - Accounting tab GL Option

Payables

Time of Creation

Oracle Process

Time of Creation

Oracle Process

After creating Supplier Invoice and Accounted to be done.

Time of Creation

Oracle Process

Time of Creation After receipt of Goods

Oracle Process

After receipt of Goods

After creating Supplier Invoice and Accounted to be done.

Time of Creation

Oracle Process

Time of Creation After receipt of Goods

Oracle Process

After receipt of Goods

After creating Supplier Invoice and Accounted to be done.

Time of Creation

Oracle Process

After receipt of Goods

Automatically created in GL

After receipt of Goods

GL Transfer process from Inv

After creating Supplier Invoice and Accounted to be done.

Time of Creation

Oracle Process

After receipt of Goods

Time of Creation After receipt of Goods

Oracle Process

After receipt of Goods

After creating Supplier Invoice and Accounted to be done.

Time of Creation After receipt of Goods

Oracle Process

After receipt of Goods

After creating Supplier Invoice and Accounted to be done.

Accounts entries for Order Management module S.No. 1 2 3 4 Process Name Sales Order to Customer Invoice RMA - (Return Material Authorization) to Credit Memo in Receivables Dropshipment ( Inventory, PO, OM, AP and AR) RMA - Dropshipment

1. Sales Order to Customer Invoice

Step I

Sales Order Creation S.No. 1 Type of Item Inventory Asset Item General Account Entry COGS A/c To Inventory A/c Debit 1000 1000 Credit

1A Step II

Service Item

Not Applicable

Creation of Invoice in Receivables 2 All Items Receivables A/c To Revenue A/c To Tax A/c To Freight End of 1st Process 1100 1000 100 0

2. RMA - (Return Material Authorization) to Credit Memo in Receivables Step I Sales Order Creation

Anil Kumar R V

S.No. 1

Type of Item Inventory Asset Item

General Account Entry Inventory A/c To COGS A/c Not Applicable 1000 1000

1A Step II

Service Item

Creation of Credit Memo in Receivables 2 All Items Tax A/c Freight A/c Revenue A/c To Receivables A/c End of 2nd Process 100 0 1000 1100

3. Dropshipment ( Inventory, PO, OM, AP and AR) Step I On raising requisition S.No. Type of Item General Account Entry No Entry

Step II

On raising PO S.No. Type of Item General Account Entry No Entry

Step III

On raising receipt (GRN) S.No. 1 Type of Item Inventory Asset Item

Receipt Routing Method: Direct / Standard General Account Entry 1000 Accounting policy specific 1000

Anil Kumar R V

1000 1000

Step IV

On raising Supplier Invoice S.No. Type of Item General Account Entry

Material A/c To Liability A/c

1000 1000

Step V

On raising Customer Invoice S.No. 4 Type of Item General Account Entry Receivables A/c To Revenue/ Sales A/c To Tax A/c 1400 1200 200

End of 3rd Process

4. RMA - Dropshipment ( Inventory, PO, OM, AP and AR)

Step I

On raising receipt (GRN) S.No. Type of Item

Receipt Routing Method: Direct / Standard General Account Entry

Inventory Asset Item

Accounting policy specific

1000 1000

1000

Anil Kumar R V

1000

Step II

Automatically creates Debit Memo in Payables S.No. Type of Item General Account Entry

Liability A/c To Material A/c

1000 1000

Step III

On raising Credit Memo to Customer S.No. 4 Type of Item General Account Entry Revenue/ Sales A/c Tax A/c To Receivables A/c 1200 200 1400

End of 4th Process

Anil Kumar R V

Oracle System Entry COGS A/c (61011) To Inventory A/c (45190)

A/c code defaults from Organization COGS account Organization Material account

Module Inventory

No Entry

Receivables A/c To Revenue A/c To Tax A/c To Freight

(45210) (52005) (31618) (NA)

AR Transaction AR Transaction AR Transaction AR Transaction

Type Type Type Type

Receivables

mo in Receivables

Anil Kumar R V

Oracle System Entry Inventory A/c To COGS A/c (45190) (61011) No Entry

A/c code defaults from Organization Material account Organization COGS account

Module Inventory

Tax A/c (31618) Freight A/c (NA) Revenue A/c (52005) To Receivables A/c (45210)

AR Transaction AR Transaction AR Transaction AR Transaction

Type Type Type Type

Receivables

d AR)

Oracle System Entry

A/c code defaults from

Module Purchasing

Oracle System Entry

A/c code defaults from

Module Purchasing

Oracle System Entry Inventory Clearing A/c (45197) To Inventory AP Accrual A/c (31192)

A/c code defaults from Receiving Options form Org Parameters - Other Accounts (tab) - Receiving Accounts block

Module Purchasing

Anil Kumar R V

COGS A/c (61011) To Inventory Clearing A/c (45197)

Sub-Inventory Expense Account Receiving Options form

Inventory

Oracle System Entry

A/c code defaults from Org Parameters - Other Accounts (tab) - Receiving Accounts block Finacial Options - Accounting tab - GL Option

Module

Inventory AP Accrual A/c (31192) To Liability A/c (31122)

Payables

Oracle System Entry Receivables A/c (45210) To Revenue/ Sales A/c (52005) To Tax A/c (31618)

A/c code defaults from AR Transaction type AR Transaction type AR Transaction type

Module Receivables

and AR)

Oracle System Entry

A/c code defaults from Org Parameters - Other Accounts (tab) - Receiving Accounts block Receiving Options form

Module

Inventory AP Accrual A/c (31192) To Inventory Clearing A/c (45197)

Purchasing

Inventory Clearing A/c (45197)

Receiving Options form

Inventory

Anil Kumar R V

To COGS A/c (61011)

Sub-Inventory Expense Account

Oracle System Entry

A/c code defaults from Finacial Options - Accounting tab - GL Option Org Parameters - Other Accounts (tab) - Receiving Accounts block

Module

Liability A/c (31122) To Inventory AP Accrual A/c (31192)

Payables

Oracle System Entry Revenue/ Sales A/c (52005) Tax A/c (31618) To Receivables A/c (45210)

A/c code defaults from AR Transaction type AR Transaction type AR Transaction type

Module Receivables

Anil Kumar R V

Time of Creation After shipping the Goods

Oracle Process

After running AutoInvoice program

Anil Kumar R V

Time of Creation After receipt of Goods

Oracle Process

After running AutoInvoice program

Time of Creation

Oracle Process

Time of Creation

Oracle Process

Time of Creation After receipt of Goods in Logical Sub-Inv Entries are automatically generated in GL after saving GRN form.

Oracle Process

Anil Kumar R V

After receipt of Goods GL transfer has to be done

Time of Creation After creating Supplier Invoice and Accounted to be done.

Oracle Process

Time of Creation After running AutoInvoice Master Program

Oracle Process

Time of Creation

Oracle Process

After receipt of Goods Entries are automatically generated in GL after saving GRN form.

After receipt of Goods

Anil Kumar R V

GL transfer has to be done

Time of Creation After creating Supplier Invoice and Accounted to be done.

Oracle Process

Time of Creation After running AutoInvoice Master Program

Oracle Process

Anil Kumar R V