Marking Guide

BSBADM504 Plan and implement administrative systems

Assessment Task 1- Project
Plan for the new or modified administrative system

Candidate Name

Assessor Name

Assessment Site

Assessment date/s

Outcome

Did the candidate perform and submit the following? Satisfactory

Yes Yes

A submitted a document that addresses all the activities listed

B conducted a short presentation to either the assessor or another

approved person to outline your findings so far

C submitted all documentation in the format and within the timeframe

agreed with your assessor.

D Outcome is free from plagiarism, collusion and cheating

Performance Standards

Did the candidate answer the following questions addressing Satisfactory

required length, key terms and descriptions?
Yes No
1 Identify requirements of the administrative system for managing the
invoices and quotation through consultation with system users (your
team) and other stakeholders (Your assessor) in accordance with
organisational procurement policy (Appendix 1).
a) You have identified that the business is currently using MYOB
accounting software however, you have realised your accounting
software needs to be on cloud (live data integration through
internet). Check with MYOB whether the data could be managed
lively with data entry or not?
For example:
Calling, email about the requirement to confirm the requirement
 b) research two possible alternative administrative systems to
manage the quotation process that are currently using. You will
be required to provide a recommendation as to which system
you believe is best suited to this business, for implementation.
Example:
substantiate the reason for the decision
substantially cheaper quote or details of better service provided

c) investigate what the requirements of a new administration

system
such as:
 complying with organisational system
 financial analysis of cost and benefits
 preparing the project plans
 stake holder analysis and involvement
d) identify the people you would involve in this process
can include:
 Users
 Decision makers
 Customers
 Suppliers
e) Determine and write down six questions you would ask
stakeholders to identify the organisations and individual’s needs.
Include:
What? Where? When? Who? How? And Why?

f) include any budgetary issues

Such as: Budget for the plan and monitor the budget

g) You are to present your findings in the form of a written report,

your report must be presented professionally using a report
format and covering all the points listed above

h) demonstrate the practical application of communicating with

users and stakeholders through oral conversation.
Such as: holding meetings, interviewing and surveying

2 Obtain quotations from suppliers/developers for the identified

requirements or modifications to be made to the system in
 accordance with organisational policy and procedures
a) obtain quotes and pricing for all resources associated with these
possible systems, including costs for both systems into your
report.
You may need to consider:
 Maintenance contracts
 Help desk support
 Other specific items related to the administrative system
b) provide comments on both the positives and negatives of both
systems
may include:
 analysis of cost and benefits
 evaluate supplier as well as the product
 comparison of better service
 advantage of system
 Disadvantage of system
c) Analyse all prices associated with purchasing the system, any
relevant licensing agreements, and customer support or training
offered by suppliers
May include:
 Cost for all the services associated
 If need any licensing agreement
 Is there any cost for training or customer support?
 Is there any maintenance cost?
d) Make a recommendation about which system you think should
be implemented and why you believe this system is the right
alternative system
 financial analysis of cost and benefits
 substantiate the reason for the decision
 substantially cheaper quote or details of better service
provided

3 Demonstrate your selection process of the new administrative system

in accordance with organisational policy and procedures to your
assessor.
Example: Policy and procedures ensure that the organisation can meet
legislative, quality or other requirements that relates to the operation
of the company
Comments/feedback to candidate

Assessment Outcome  Satisfactory  Not Satisfactory

Assessor Name

Assessor Signature