Republic of Uganda

MINISTRY OF AGRICULTURE, ANIMAL INDUSRTY AND

FISHERIES (MAAIF)
BUILDING RESILIENT COMMUNITIES, WETLAND ECOSYSTEMS AND
ASSOCIATED CATCHMENTS IN UGANDA

CONSTRUCTION OF MICRO IRRGATION SCHEME IN KIBUKU

Contract Reference Number: MAAIF/WRKS/2020-2021/00293-Lot 4

Monthly Progress Report 1

24TH August, 2022

MINISTRY OF AGRICULTURE, ANIMAL INDUSTRY AND FISHERIES

P.O. Box 102, Entebbe Plot 16-18,

Lugard Avenue, Entebbe Uganda

Tel: 041 4320004

Table of Contents

1 INTRODUCTION AND BACKGROUND 3

1.1 Introduction Error! Bookmark not defined.

1.2 Objective of the Report 3

1.3 Detailed scope of works 3

1.4 Project Area Location 4

1.5 Basic Contract data 4

2 PROGRESS OF SUPERVISION 5

2.1 Team Composition 5

2.2 Activities Carried Out from Commencement 5

2.3 Planned activities for the month of December 2021 5

3 PROGRESS AND PLANNING OF CONSTRUCTION WORKS 6

3.1 Progress of Works 6

3.2 Physical Achievements 6

3.3 Contractor’s Equipment 6

3.4 Contractor’s Personnel 7

3.5 Delivery and Approval of Materials on Sites 8

3.6 Issues that Required Attention 8

3.7 Site Instructions8

3.8 Visitors at Project Office 9

3.9 Quality Control Assurance 9

3.10 Health & Safety Programs and Procedures 9

3.11 Environmental Quality Protection 9

4 PROJECT FINANCIAL REPORT 10

4.1 Project Cost 10

4.2 Contractor’s Financial Status 10

5 ANNEXES 11

LIST OF TABLES

Table 1.1: Basic Contract data 4

Table 2.1: Project Personnel 5

Table 2.2: Activities carried out by the Consultant from Commencement to 11th Dec. 2019 5

Table 2.3: Activities for December 2021 Error! Bookmark not defined.

Table 3.1: Summary of Work progress 6

Table 3.2: Contractor's Machinery and Equipment 7

Table 3.3: Contractor's Key Personnel 7

Table 3.4: Other Personnel 8

Table 3.5: Site instructions given to the contractor in December 8

LIST OF FIGURES

Figure 1-1: Current Site layout Error! Bookmark not defined.

LIST OF ACRONYMS

GoU Government of Uganda

GCF Green Climate Fund

UNDP General Conditions of Contract

MAAIF Ministry of Agriculture, Animal Industry and Fisheries

INTRODUCTION AND BACKGROUND

The Ministry of Agriculture Animal Industry and Fisheries (MAAIF) and the Ministry of Water and
Environment (MWE) in collaboration with the United Nations Development Programme are jointly
implementing the GCF-financed ‘Building Resilient Communities, Wetland Ecosystems and Associated
Catchments in Uganda’ Project in Uganda. This project will restore wetlands and their eco-system services,
based on wise-use principles and guidelines, with sustainable land management practices and reforestation,
will support resilient agricultural practices and alternative livelihoods for communities ready to vacate the
wetlands

Under Project Output 2: Improved agricultural practices and alternative livelihood options in the wetland
catchment implemented by the MAAIF, the project planned to establish small scale irrigation as one of the no-
regret livelihood restoration options for the communities living around and utilizing the wetlands.

The MAAIF signed a contract with M/s. Gets Technical Services (GTS) Limited as the successful company
to undertake “Construction of Mini-Irrigation Schemes at Tirinyi Mpologoma -Kibuku District”. The site was
handed over to the contractor to have possession of the site on 20th May 2022 and a commencement order was
written for him to commence works on the 25th May 2022.

OBJECTIVE OF THE REPORT

The objective of this report is to give a general overview for the month of July 2022 in order to:

I. Inform the stakeholders on the physical status of the project site;

II. Outline challenges the district is facing and suggested ways forward.
SCOPE OF WORKS

The contractor’s detailed scope of works as tendered consists mainly of earth works, civil works, plumbing
works and electromechanical works. The works are broken down as follows as follows:

I. Preliminary Works: Which include; Erection and maintenance of signboard; site meetings.
II. Solar pump development: which includes; supply and installation of solar powered submersible pump,
solar panels and all necessary connections; erection of solar array structure, pump house and chain-
link fence around the structures
III. Water storage reservoir: which includes construction of tank stand with store and office underneath as
instructed by the engineer; supply and installation of three (3) 10,000ltr HDPE tanks and all necessary
plumbing works
IV. Micro-Sprinkler system: which includes earthworks on trenches for laying of lines; plumbing works
and plumbing work ancillaries for laying of lines; soil and water conservation
V. Water troughs: this is majorly composed of concrete civil works and earthworks with a little bit of
plumbing works
VI. VIP; Includes; excavation of pit; lining of excavated pit; and construction of the super structure
VII. Fishponds: This is composed of placement of supply and drainage lines to the fishponds and chain-
link fencing of fishponds.
PROJECT AREA LOCATION

The project area/ site is located in Kibuku district, Mazuba Subcounty, Mazuba B village along Tirinyi Road
15km North of Namutumba district offices and approximately 5.8km south of Tirinyi trading center.

BASIC CONTRACT DATA

The basic contract data incorporating the modifications is given in Table Error! No text of specified style in
document..1 below

Table Error! No text of specified style in document..1: Basic Contract data

Project Title Construction of Mini Irrigation Scheme at Tirinyi

Mpologoma -Kibuku District

Contract Number MAAIF/WRKS/2020-2021/00293-Lot 4

Project Funding UNDP (GCF)& GOU

Employer/Client MAAIF

Contract Manager From To Supervisor

20.05.2022 date DAIMWAP

Contractor M/s. Gets Technical Services (GTS) Limited

Date of Site Hand-Over to contractor 20th May 2022

Commencement date 25th May 2022

Contract period 5 Calendar months

Completion date 25th October, 2022

End of Defects Liability Period 25th October, 2023

PROGRESS OF SUPERVISION

Team Composition

The key project staff has been mobilized as shown in Table Error! No text of specified style in document..2
below.

Table Error! No text of specified style in document..2: Project Personnel

Staff Name Position Task Assigned Remarks

Kato Andrew Project Coordinator Overall Mobilized completely

/ Team Leader Management
Support Involved in reconnaissance visits, site meetings
and review of reports

Okwanga Contract Manager Supervision Mobilized completely

Reagan
Yoweri Involved in reconnaissance visits, site meetings.
review of reports and issuing of instructions

Support Staff Others Backstopping Mobilized and based at the Department in

Support Entebbe

Involved in site inspections, drafting of reports

following up of instructions and issuing
recommendations.

Activities Carried out

The Supervisor carried out the activities indicated in Table Error! No text of specified style in document..3

Table Error! No text of specified style in document..3: Activities carried out by the team

Scope Remarks/ Findings

1 Daily supervision • The clerk of works carried out daily

supervision of the works and work methods
to ensure quality control of these works

2 Inspection of works • The contract management team carried out

regular site inspections on the site to follow
up on the work progress and assess the
works carried out and ongoing

3 Site instructions

Planned activities

The planned activities are mainly dictated by the works and progress of works executed by the contractor in
conjunction with the planned works as stated by the contractor is work plan.

The team therefore planes to:

I. Carry out daily supervisions of works

 II. Certification of any completed works
III. Carrying out of site inspections
IV. Carrying out progress meeting

PROGRESS AND PLANNING OF CONSTRUCTION WORKS

Planned Works for June

The contractor is planned works for the month of June are noted in the contractor is workplan in Annex I

Progress of Works

The progress of work as of 24 August 2022 is summarized in Table Error! No text of specified style in
document..4 below with picture depicting works on site shown in Annex I. The project progress is a
comparison between the contract period (5months), scope of works, contract sum (UGX 575,310,541); against
actual time elapsed, physical works done, and amount paid out to the contractor.

Table Error! No text of specified style in document..4: Summary of Work progress

Description Unit Value/Amount

Construction time % 30%

elapsed

Works done to date % 6.75%

Contract Sum UGX 575,310,541

(Inclusive of VAT

Contract Sum UGX 487,551,306

(Exclusive of VAT

Amount certified to UGX 0

date

It is instructive to compare progress in a linear manner. Table Error! No text of specified style in
document..4 compares the work progress as of 24th August 2022 and what would have ordinarily been the
situation if the Contractor was executing work in time on a pro-rata basis. It is clear from Table Error! No text
of specified style in document..4 that the physical progress of work against time is disproportionate.

The supervisor noted a few reasons to explain this occurrence such as: Slow and low mobilization of man
power by the contractor; delays in harvesting of existing crops on the project area by the beneficiaries; delays
in acquiring the required acreage as certain beneficiaries are in and out.

Among the works the contractor was not able to execute in the month include: trenching for drainage of fish
ponds; commencement of fencing of irrigation area; construction of tank stand; construction of chain-link
fence.

Physical Achievements

Annex IV gives the analysis of the performance of the contract up to the 24th August 2022.

Contractor’s Equipment
The plants and machinery available on site during the month of July 2022 is as shown in Table Error! No text
of specified style in document..5 below.

Table Error! No text of specified style in document..5: Contractor's Machinery and Equipment

No. Name and Type Number of Equipment

1 Grader 0

2 Tipper Truck > 5 Tons 1

3 Pedestrian Roller 0

4 Concrete mixer > 0.75 cum 0

5 Poker Vibrator 12-25mm 0

6 Generator set >8kVA 1

7 Plate compactor 0

8 Mobile Welding Equipment 0

9 Light Goods vehicle 0

10 Assorted plumbing, steel tools 0

*Note: Equipment mobilized according to demand

Contractor’s Personnel

The contractor’s key personnel available for the project as on August 2022 are as shown in Table Error! No
text of specified style in document..6. Other personnel are shown in the Table Error! No text of specified
style in document..7 below.

Table Error! No text of specified style in document..6: Contractor's Key Personnel

No. Position Name

1 Projects manager Asiimwe Wilbert

Site Engineer Ngolobe Innocent

2 Foreman Civil Atukunda John Baptist

3 Foreman Plumbing 0

4 Agronomist 0

5 Land Surveyor Nuwamanya Methodius

6 Health and Safety 0

7 Sociologist 0

8 Masons 3

9 Helpers 7
Table Error! No text of specified style in document..7: Other Personnel

No. Personnel Numbers on Site

1 Skilled - Masons 3

2 Skilled – Steel fixers 0

3 Skilled - Carpenters 0

4 Skilled - Plumbers 0

5 Skilled - Painters 0

6 Unskilled Laborers 7

7 Drivers 1

8 Operators 0

9 Security 1

*Vary as per work in progress

Delivery and Approval of Materials on Sites

The Contractor is complying with the requirement to notify the Supervisor whenever materials are being
delivered to site for inspection and approval/rejection. Materials delivered on site up to the month of July are
given in Annex II

Issues that Required Attention

A fraction of the landlords have refused to clear their gardens such that the area can be leveled in preparation
for the irrigation. Some of them have been convinced and have cleared however there are still others who are
holding on

There were delays in the delivery pattern of materials to the site thereby need to reschedule a work plan

The corrected columns did not still meet the required standard of the support structure

Site Instructions

Some site instructions have been given to the contractor so as to aid him in carryying out his works. A list of
some of the instructions is shown in the table below.

Table Error! No text of specified style in document..8: Site instructions given to the contractor upto July
2022
Serial No & INSTRUCTION RESPONSE
Date

Improve on the work speed in order to meet the deadline Ongoing

Visitors at Project Office

Visitors at the project office in the month of January/February are recorded in the visitor’s book.

Quality Control Assurance

Quality control measures such as curing of works, proper storage of materials and safe transportation of
materials have been put into consideration.

Health & Safety Programs and Procedures

The Contractor hasn’t provided PPEs to most of his workers that is overalls, gumboots and helmets and
workers found on site without PPE’s have constantly been warned by the supervisor. Those who continuously
refuse to adhere are requested to leave the site

Environmental Quality Protection

The supervisor is devoted to ensuring minimal environmental damage through ensuring the contractor has
proper disposal of waste by providing garbage dumping places.

The contractor also maintains as minimal as possible emission of greenhouse gases by use of authorized
equipment.

As part of the contract, the contractor will undertake soil and water conservation actions
PROJECT FINANCIAL REPORT

Project Cost

The project cost is contracted out at Contract Price of Uganda Shillings Five Hundred seventy-five
Million Three Hundred Ten Thousand Twenty-One Only (UGX 575,310,541/=).

Contractor’s Financial Status

The Contractor has submitted an interim payment certificate of sum Uganda Shillings Two Hundred
Ninety-One Thousand Seven Hundred and thirty-One thousand Four Hundred Seventy and Eighty Cents
Only (UGX 291,731,470.80) which is under review for clearance

Table Error! No text of specified style in document..9: Certificates submitted by the contractor

Contract value: UGX 575,310,541/=

Payment Amount Exclusive of VAT % of contract sum Remarks

Advance payment 0 0% Not Applicable

Certificate 1

Certificate 2

Certificate 3

Total
ANNEXES

Annex I: Photographs taken during July

Annex II: Materials Delivered

Annex III: Detailed Analysis of Progress of Works

OFFICE AND STORE
VIP
FISH PONDS
ANNEX I: DELIVERY OF MATERIALS IN NOVEMBER

ITEM AUGUST UNITS

Portland portal cement 203 Bags

Aggregates 68 CM

Stone dust 52 CM

Fine aggregates 19 CM

Water for concrete 4.8 CM

Sand for building(lake) 15.4 CM

Sand for plaster 12.4 CM

Bricks for building 12 CM

Concrete blocks for building 200*400mm, 200mm thick 6 SM

Vent bricks 10*20 6 SM

Dump Proof Material 6 SM

Timber Sawn 4 CM

High yield steel reinforcement 8mm 7 M

High yield steel reinforcement 7mm 20 pieces

High yield steel reinforcement 10mm 5 pieces

High yield steel reinforcement 12mm 45 M

Steel reinforcement fabric S reference: A252 3 SM

Steel Rebars R16 2 PCS

Steel bars R12 1 PCS

Steel bars R6 11 CM

4-inch nails 6 kg

3-inch nails 16 Kg
2-inch nails 7 Roll

Hoop Iron 1 Rolls

Binding Wire 11 M

Non-Perforated DN200 5 pieces

2.5” by 1.5” GI Reducing bush 4 pieces

2” concrete nails 3 Kgs

75mm Hdpe pipe PN10 3 boxes

75mm Hdpe pipe PN6 3 boxes

PVC 4” pipes 4 pcs

Timber 1*12 29 Pcs

Timber 1*8 78 pcs

Timber 1*9 37 Pcs

Timber 4*2 22 M

Binding wires 7 Pieces

Eucalyptus Poles 20 Pcs

Fence concrete poles 2.5m 100 Pieces

Fence concrete poles 1.9m 100 Pieces

Strain/Plain wire 15mm 6 Pieces

Fence gate 1 Pcs

Barbed wire gauge 13 7 Pcs

Chain link 50by50, 6ft, G10 26 Rolls

ANNEX III: DETAILED ANALYSIS OF WORK PROGRESS

Total contract Time 4 months

Used Time 4 months 100% Used
Revised
Extent Work % of
Item and Supplie % of Works
Description of Works of s Works Remarks
No. Approve d to Site tagged to Item
Works Done Done
d Works
Construction Works
1 Preliminaries 5.0%
1.1 Signboard 1 1 0% 15% 0.750% 0.00% Not yet done
1.2 Program and progress chart 1 1 100% 20% 1.000% 1.00% Done
1.3 Site Meetings 1 1 100% 45% 2.250% 2.25% Not done
1.4 Works diary and visitors site book 1 1 100% 10% 0.500% 0.50% Done
1.5 Clients overhead and supervision 1 1 97% 5% 0.250% 0.24% Ongoing
1.6 Landscaping 1 1 97% 5% 0.250% 0.24% Ongoing
2 Laboratory Tests 1.0%
2.1 Test pump installation and removal 1 1 100% 15% 0.150% 0.15% Done
2.2 Water Sampling 1 1 100% 55% 0.550% 0.55% Done
2.3 Water quality analysis 1 1 0% 10% 0.100% 0.00% Done
2.4 Pressure testing 1 1 100% 10% 0.100% 0.10% Done
2.5 Soil fertility analysis 1 1 0% 10% 0.100% 0.00% Not yet done
Storage reservior and structure distribution
3 75.0%
system
3.1 Site clearance 1 1 100% 15% 11.3% 11.25% Not yet done
Solar powered submiscible pump and
3.2 1 1 100% 50% 37.5% 37.50% Not yet done
accessories
Chainlink fencing of pumphouse and solar
3.3 1 1 100% 20% 15.0% 15.00% Not yet done
pannels
3.4 Resevior tank and steel tank and delivery line 1 1 97% 5% 3.8% 3.64% Not yet done
3.5 Micro Sprinkler system 1 1 98% 5% 3.8% 3.68% Not yet done
3.6 Soil and Water Conservation 1 1 0% 5% 3.8% 0.00% Not yet done
 4 Water Troughs 4.0%
4.1 Preliminary and General Items 1 1 100% 10% 0.4% 0.44% Not yet done
4.2 Day works 1 1 80% 45% 2.0% 1.60% Not yet done
4.3 Construction 1 1 80% 30% 1.3% 1.07% Not yet done
4.4 Pipeworks 1 1 0% 5% 0.2% 0.00% Not yet done
5 VIP Latrine 4.0%
5.1 Earth works 1 1 100% 15% 0.7% 0.67% Not yet done
5.2 Building and civil Works 1 1 100% 50% 2.2% 2.22% Not yet done
5.3 Roofing 1 1 100% 5% 0.2% 0.22% Not yet done
5.4 Finishing 1 1 95% 20% 0.9% 0.84% Not yet done
6 Fish Ponds 11.0%
6.1 Fencing Fishponds 1 1 100% 15% 2.5% 2.54% Not yet done
6.2 Drainage works 1 1 100% 50% 8.5% 8.46% Not yet done
% of Works Done 94.16%